MINUTES OF MEETING HOLLY HILL ROAD EAST
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Holly Hill Road East Community Development District was held on Tuesday, August 12, 2025 at 11:11 a.m. at the Lake Alfred Public Library, 245 N. Seminole Ave, Lake Alfred, Florida and via Zoom.

Present and constituting a quorum were:

Adam Morgan by Zoom	Chairman
Rob Bonin	Vice Chairman
Courtney Taylor	Assistant Secretary
Hansen Wong	Assistant Secretary
Nancy Henneberger	Assistant Secretary Also, present were:
Tricia Adams	District Manager, GMS
Grace Rinaldi	District Counsel, Kilinski Van Wyk
Chace Arrington	District Engineer
Marshall Tindall	Field Services Manager, GMS

The following is a summary of the discussions and actions taken at the August 12, 2025, Holly Hill Road East Community Development District’s Regular Board of Supervisor’s Meeting.

FIRST ORDER OF BUSINESS	Roll Call
Ms. Adams called the meeting to order at 11:15 a.m. Five Board members were in attendance constituting a quorum.

SECOND ORDER OF BUSINESS	Public Comment Period
Ms. Adams noted there was one member of the public attending by Zoom.
Resident (Jessica Earl, 869 Citrus Reserve Blvd) stated that she is the first person to close in the Citrus Reserve Development and she has lived there for about four years, and she had two

concerns she wanted to address. She stated that there are two retail developments being built along tracts C, D and E on the edge of their development along the corner of Holly Hill and Davenport Blvd. and two of the homes in the development are only feet away from the retail developments fencing. She asked the Board what the CDD was going to do to try to alleviate or hide the noise and lights that are going to come from these two retail developments. She also asked the Board about the no parking signs that they have at the entrance of their development. She added that school is back in session, and they are next to and behind the Navigator Academy and that area has been a mess for the last year. Ms. Earl stated to the Board that she would like to know what is going on with that. She stated that when school started back there were people parked there on the easement, and it was making the area at the front of their development unsafe. Ms. Adams stated to Ms. Earl that her public comments have been noted and she believes they can address her concerns under staff reports.

THIRD ORDER OF BUSINESS	Approval of Minutes:
Minutes of the April 8, 2025 Audit Committee Meeting
Minutes of the June 10, 2025 Audit Committee Meeting
Minutes of the June 10, 2025 Board of Supervisors Meeting
Ms. Adams presented the Minutes of the April 8, 2025, Audit Committee Meeting, the June 10, 2025, Audit Committee Meeting and the June 10, 2025, Board of Supervisors Meeting to the Board. She noted that all the meeting minutes have been reviewed by District Counsel and the District Manager. There were no corrections from the Board.

On MOTION by Mr. Morgan, seconded by Mr. Wong, with all in favor, the Minutes of the April 8, 2025, Audit Committee Meeting, the Minutes of the June 10, 2025, Audit Committee Meeting and the Minutes of the June 10, 2025, Board of Supervisors Meeting, were approved.

FOURTH ORDER OF BUSINESS	Presentation of the Fiscal Year 2024 Audit
Report
Ms. Adams presented the Fiscal Year 2024 Audit Report to the Board. She stated this audit was prepared by McDirmit Davis. She noted there were no findings or recommendations. She added that there are no conditions that would constitute a financial emergency and all the Districts

records are in accordance with the auditing standards for the Auditor General, for the State of Florida and it was a clean audit.

On MOTION by Mr. Morgan, seconded by Mr. Taylor, with all in favor, Accepting the Fiscal Year 2024 Audit Report, was approved.

FIFTH ORDER OF BUSINESS	Consideration of Engagement Letter for
Professional Audit Services from DiBartolomeo, McBee, Hartley & Barnes, P.A.
Ms. Adams presented the Engagement Letter for Professional Audit Services from DiBartolomeo, McBee, Hartley & Barnes, P.A., to the Board. She stated that the Audit Committee ranked DiBartolomeo, McBee, Hartley & Barnes, P.A., as the #1 proposer and the Board authorized entering a five-year service agreement for audit services. She added that this audit service starts with Fiscal Year 2025 and ends in September 2030 and then up to four additional renewals. She noted each year the renewal will be presented to the Board for consideration and the prices that are provided are commensurate with the proposal that was approved by the Audit Committee as well as reviewed by the Board of Supervisors.

On MOTION by Mr. Taylor, seconded by Mr. Morgan, with all in favor, the Engagement Letter for Professional Audit Services from DiBartolomeo, McBee, Hartley & Barnes, P.A., was approved.

SIXTH ORDER OF BUSINESS	Consideration	of	Resolution	2025-12
Approving Revised Fiscal Year 2026 Meeting Schedule
Ms. Adams stated that Resolution 2025-12 is amending their meeting schedule from June. She noted that the Board approved a meeting schedule for the second Tuesday of each month, however, the second Tuesday of November is Veterans Day, and the library is closed that day so she suggests moving the meeting up a week to November 4, 2025.

On MOTION by Mr. Morgan, seconded by Mr. Wong, with all in favor, Resolution 2025-12 Approving Revised Fiscal Year 2026 Meeting Schedule, was approved.

SEVENTH ORDER OF BUSINESS	Presentation of Arbitrage Reports
Ms. Adams presented the Arbitrage Reports to the Board. She noted that this is an administrative matter, and the tax-exempt bonds were issued to generate construction funds to build the infrastructure. She added that the tax-exempt bonds are regulated by the IRS, and they require that they are not earning more interest than they are making on the bond. Ms. Adams stated that there is a five-year reporting interval with the IRS and if they find that there is an arbitrage issue, there could be a tax penalty. She noted that the Arbitrage Calculation Reports are run each year, so they know where they stand.

On MOTION by Mr. Morgan, seconded by Mr. Wong, with all in favor, Accepting the Arbitrage Reports, was approved.

EIGHTH ORDER OF BUSINESS	Staff Reports
Attorney
Ms. Rinaldi had no reports or updates for the Board.

Engineer
Presentation of Annual Engineer’s Report
Mr. Arrington presented the Annual Engineer’s Report to the Board. He stated that in accordance with their Master Trust Indenture they completed their annual review. He noted that the portion of the project within the CDD construction date, based on the site inspection and their knowledge of the community, found that those portions of the infrastructure are being maintained in reasonably good repair. He added that they have also reviewed the Operation & Maintenance Budget for Fiscal Year 2026 and they believe that it is sufficient for proper operation and maintenance of the CDD. Mr. Arrington stated in addition, in accordance with the Master Trust signature, they have reviewed the current limits of insurance coverage, and they believe those are adequate for this community as well. Ms. Adams added that they require this certification from the District Engineer each year to be provided to the Trustee by July 1st.

On MOTION by Mr. Morgan, seconded by Mr. Bonin, with all in favor, Accepting the Annual Engineer’s Report, was approved.

Field Manager’s Report
Mr. Tindall reviewed the Field Manager’s report. He stated that overall the amenities are doing well. He noted that the chairs have one more set that needs to be sent out for trees swinging and he is trying to see if he can arrange for that to be down by Labor Day and if not, they will hold up until right after. He added that either way they should all be done by this fall. Mr. Tindall stated that the chair lift had a minor issue. He explained that the stainless steel is a much stronger hydraulic powered lift that requires less overall maintenance. He noted that in this case a pipe had been damaged that supplies the water and that is the only reason it wasn’t working. He added that it is being repaired and operating normally.
Mr. Tindall stated that there is a quirk with the women’s restroom and that it appears to have some aggressive action going on where someone is really pulling hard causing a little bit of damage to the door jam and stucco. He noted that they might opt to add a small security system to increase the resilience of that restroom. He added that aside from that, everything else is doing good. Mr. Tindall stated that they have lost money in the budget, which was being planned for mulch and touches on the entrances, the amenity landscaping that they did previously has held up reasonably well. He noted that he had spoken with the vendor, and they are going to do a touch up of the mulch at the pavilions and the dog park where the sod has been worn by standard wear and tears. He added that this will close the dog park for an extended period. Mr. Tindall stated that they added the seating along the Citrus Reserve Playgrounds slope, and it seems to have helped. He noted that was the intention, so they didn’t have to tear all of that out if they are trying to reinforce it there to keep it stable.
Mr. Tindall discussed general site items such as the fences being blown down during strong thunderstorms and they will be repaired this week. He noted that the asphalt repair was also completed. Mr. Tindall stated that the pressure washing has been done around the community for the week since the previous meeting. He noted that the private adjacent sidewalks are still under the maintenance of the homeowner for general cleaning, not structural repair. He explained that they had an issue with Citrus Landing where they had a recurring issue they repaired previously where they pulled back the dirt and packed everything and put something in the drain to try to alleviate some of that but the volume of water coming off of the adjacent road is owned by the County, which wasn’t sufficient in some places. He noted that the water coming down that way was pooling there and wasn’t being absorbed by the drain, which seems to be intended based on

communication with the County and it was going over the sidewalk and pushing under the wall and that push was causing erosion along the sidewalk under the wall. He stated that he had been communicating with the County multiple times throughout the year and they decided that they do need to do a little bit of grading to try and deepen that square between the sidewalk and the street. Mr. Tindall stated they were just out there last month and both sides of the entrance were dug out by the County and the only thing they asked them to do was clear out the mitre dense section in their pond and they said they also jetted that drain.
Mr. Taylor and Mr. Morgan expressed concern about certain sections of the fence continuously blowing over during storms and asked Mr. Tindall if there was anything that could be done to reinforce the fence to prevent it from blowing over. Mr. Tindall stated that he could communicate with the vendors and see if they have options but noted that it would be an additional charge to do that. He noted that he could bring pricing back to the Board for consideration. Ms. Adams reminded the Board of Resident, Ms. Earl’s, questions and concerns regarding the nearby construction of the commercial developments. She asked the Board if they wanted to authorize the District Engineer to find out what is planned as far as a barrier between the residential property at Holly Hill Road East and the commercial property and the Board can determine if they want to take any additional steps regarding consideration of an additional vegetated buffer. Mr. Morgan stated that it would be a good idea to have the engineer investigate it. Ms. Adams stated that there is consensus for the Board to authorize the District Engineer, Mr. Arrington, to investigate the permit conditions for the commercial developments being constructed.
Ms. Adams mentioned the other matter that was brought up during public comments relating to the traffic enforcement signs. She noted that their Field Services Manager, Clayton Smith, as well as Ms. Rinaldi, and herself had a call with the Davenport Chief of Police in the spring and he requested any signs such as no parking signs were installed in compliance with MUTCD guidelines and their Field Operations Manager was going to communicate with the various field managers about the matter. Ms. Adams asked Mr. Tindall if there are any signage improvements that are required in order for police to enforce the no parking zone? This situation is affected by the start of school at Navigator Academy. Mr. Tindall stated that he will reach out to the vendor to see about getting additional signage and will try to have an estimate by the next meeting. Ms. Adams advised it is a priority to ensure the signage is enforceable and see if they can provide some relief for this issue. She noted that she would reach out to the police department to

let them know that there are citizens who are concerned about free flow of traffic and request that they patrol the area and assist with free flow of traffic on the public roadways.

District Manager’s Report
Approval of Check Register
Ms. Adams presented the check register from June 1, 2025, through July 31, 2025, totaling
$73,731.60. Immediately following is a detailed run summary.

On MOTION by Mr. Taylor, seconded by Ms. Henneberger, with all in favor, the Check Register, was approved.

Balance Sheet & Income Statement
Ms. Adams presented the unaudited financials through the end of June in the agenda package. These are provided for informational purposes only. She noted that they are monitoring the funds in their general fund. She added that they have been fully collected for the fiscal year, so they have received all their tax assessments. Ms. Adams stated that they have also received the intergovernmental payment from North Blvd., which shares the expense for amenity maintenance.

Approval of Amenity Policy Clarification Regarding Access Card Issuance
Ms. Adams presented the Amenity Policy Clarification Regarding Access Card Issuance to the Board. She stated that the amenity policies that have been adopted by the Board are the policies that govern the use of the pool amenities, the dog park, playground and any of the CD recreational facilities. These policies state that a facility key card will be issued to a property-owning entity at the time they are closing upon property within the District. Ms. Adams stated that a resident brought to their attention that the card is being issued at the time that they successfully apply and have proof of ownership. Therefore, she is asking for the Boards approval to make that administrative change that the card is not issued at the time that the residents close, but rather at the time that they submit the application and have proof of ownership. Ms. Adams stated another matter that was brought to their attention was regarding the amenity policies that the Board adopted allowing for a charge of up to $50.00 for lost, stolen or damaged cards. She noted that, however, they are charging $30.00. She asked the Board for approval to make that correction to $30.00 in the amenity policy.

Secretary/Assistant Secretary

On MOTION by Mr. Wong, seconded by Mr. Morgan, with all in favor, the Amenity Policy Clarification Regarding Access Card Issuance, was approved.

NINTH ORDER OF BUSINESS	Other Business
There being no comments, the next item followed.

TENTH ORDER OF BUSINESS	Supervisors	Requests	and	Audience
Comments
There were no comments at this time.

ELEVENTH ORDER OF BUSINESS	Adjournment

On MOTION by Mr. Wong, seconded by Ms. Henneberger, with all in favor, the meeting was adjourned.

Chairman/Vice Chairman