MINUTES OF MEETING HOLLY HILL ROAD EAST COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Holly Hill Road East Community Development District was held on Tuesday, April 8, 2025 at 11:00 a.m. at the Lake Alfred Public Library, 245 N. Seminole Ave, Lake Alfred, Florida and via Zoom. Present and constituting a quorum were: Adam Morgan Chairman Rob Bonin Vice Chairman Courtney Taylor Assistant Secretary Hansen Wong Assistant Secretary Nancy Henneberger Assistant Secretary Also, present were: Tricia Adams District Manager, GMS Grace Rinaldi District Counsel, Kilinski Van Wyk Chace Arrington by Zoom District Engineer Marshall Tindall Field Services Manager, GMS The following is a summary of the discussions and actions taken at the April 8, 2025 Holly Hill Road East Community Development District’s Regular Board of Supervisor’s Meeting. FIRST ORDER OF BUSINESS Roll Call Ms. Adams called the meeting to order at 11:00 a.m. Five Board members were in attendance constituting a quorum. SECOND ORDER OF BUSINESS Public Comment Period Ms. Adams noted no members of the public were present. All of the attendees on Zoom are staff members. THIRD ORDER OF BUSINESS Approval of the Minutes of the March 11, 2025 Board of Supervisors Meeting Ms. Adams presented the minutes of the March 11, 2025 Board of Supervisors meeting. The minutes have been reviewed by District Counsel and the District Manager. She asked for any comments, corrections, or changes to the minutes. The Board had no changes. On MOTION by Mr. Morgan, seconded by Mr. Wong, with all in favor, the Minutes of the March 11, 2025 Board of Supervisors Meeting, were approved. FOURTH ORDER OF BUSINESS Ratification of License Agreement with Pool Skool, Inc., for Fiscal Years 2025 & 2026 Ms. Adams noted last month a license agreement renewal was approved with Pool Skool with the schedule for summer of 2026. This was a 2-year agreement. There was discussion about setting this as a flat fee so that agreement was set up in accordance with those terms and presented to the Chairman for signature. She asked for a motion to ratify the license agreement. On MOTION by Mr. Morgan, seconded by Mr. Taylor, with all in favor, the License Agreement with Pool Skool, Inc., for Fiscal Years 2025 & 2026, was ratified. FIFTH ORDER OF BUSINESS Consideration of Resolution 2025-08 Authorizing Investment of Surplus Funds Ms. Adams stated approval of this resolution allows for the District to invest surplus funds in accordance with Florida Statutes. She reviewed the four different options. Mr. Morgan suggested leaving the decision to staff. Ms. Adams noted they are probably looking at the money market option because the interest rate is on par with what the SBA is earning without any market volatility issues. On MOTION by Mr. Morgan, seconded by Ms. Henneberger, with all in favor, Resolution 2025-08 Authorizing Investment of Surplus Funds, was approved. SIXTH ORDER OF BUSINESS Consideration of Resolution 2025-09 Redesignating Location of Local District Records Office Ms. Adams stated this redesignates the records repository for Holly Hill Road East. It had previously been at an office location in Winter Haven. The address location is now the amenity center at Holly Hill Road East. On MOTION by Mr. Morgan, seconded by Mr. Wong, with all in favor, Resolution 2025-09 Redesignating Location of Local District Records Office, was approved. SEVENTH ORDER OF BUSINESS Appointment of Audit Committee and Chairman Ms. Adams stated Florida CDDs are required to undergo an annual independent audit of all of the District’s financial records. She recommended the Board appoint the Board of Supervisors as the audit committee. On MOTION by Mr. Morgan, seconded by Mr. Taylor, with all in favor, the Appointment of the Board of Supervisors as the Audit Committee, was approved. EIGHTH ORDER OF BUSINESS Staff Reports A. Attorney Ms. Rinaldi noted the Florida legislative session commenced last month and runs through the beginning of May. There is a bill that seeks to repeal the goals & objectives and a bill looking to increase the limits on sovereign immunity. She will keep the Board updated. B. Engineer Mr. Arrington had nothing to report but offered to take any questions. C. Field Manager’s Report Mr. Tindall reviewed the Field Managers Report on page 23 of the agenda package. He presented a quote from Prince for $950 for seed and hay to stake off an area that is flat and tends to wash into the dry pond along the playground. It is a high traffic area and stable but getting really thin. On MOTION by Mr. Morgan, seconded by Ms. Henneberger, with all in favor, the Prince Quote for $950, was approved. Mr. Tindall reviewed a quote from Prince to extend the sod to adjust the grade at Citrus Reserve entrance for $640. On MOTION by Mr. Morgan, seconded by Mr. Taylor, with all in favor, the Prince Quote for $640, was approved. D. District Manager’s Report i. Approval of Check Register Ms. Adams presented the check register from March 1st through March 31st totaling $37,985.58. Immediately following is a detailed run summary. On MOTION by Mr. Morgan, seconded by Ms. Henneberger, with all in favor, the Check Register, was approved. ii. Balance Sheet & Income Statement Ms. Adams stated the unaudited financials start on page 35 of the agenda package. These are provided for informational purposes only. iii. Review of Towing Enforcement Report Ms. Adams noted when they amended and restated the parking rules, it required they amend and restate the Towing Service Agreement with S&S. There was discussion about the effectiveness of S&S Towing. S&S Towing provided a detailed list of enforcement activities at Holly Hill Road East for this calendar year on page 52 of the agenda package. Ms. Adams spoke about information received regarding traffic enforcement services and reached out to the police chief in order to ensure all of the District’s signage is in compliance with what the local police department needs in order to enforce traffic laws. NINTH ORDER OF BUSINESS Other Business There being no comments, the next item followed. TENTH ORDER OF BUSINESS Supervisors Requests and Audience Comments Mr. Wong spoke about emails received from a Swim Kids individual wanting more information. Ms. Adams noted Swim Kids have made extensive public records requests over the past several weeks. District Counsel is assisting and reviewing all of the communication that goes back and forth. ELEVENTH ORDER OF BUSINESS Adjournment On MOTION by Mr. Morgan, seconded by Ms. Henneberger, with all in favor, the meeting was adjourned. Signature - Tricia Adams Signature - Tricia AdamsSignature - Adam Morgan Signature - Adam Morgan Secretary/Assistant Secretary Chairman/Vice Chairman