MINUTES OF MEETING HOLLY HILL ROAD EAST
COMMUNITY DEVELOPMENT DISTRICT

The regular Meeting of the Board of Supervisors of the Holly Hill Road East Community Development District was held on Wednesday, December 1, 2021 at 11:30 a.m. at The Holiday Inn - Winter Haven, 200 Cypress Gardens Blvd., Winter Haven, Florida.

Present and constituting a quorum were:

Adam Morgan Brent Kewley Ashley Baksh Patrick Marone Justin Frye

Also, present were:

Tricia Adams
Roy Van Wyk via Zoom Clayton Smith via Zoom Marshall Tindall via Zoom
Chairman Vice Chairman
Assistant Secretary Assistant Secretary Assistant Secretary

District Manager, GMS
District Counsel, KE Law Group Field Operations Manager, GMS
Assistant Field Operations Manager, GMS

The following is a summary of the discussions and actions taken at the December 1, 2021 Holly Hill Road East Community Development District's Regular Board of Supervisor's Meeting.

FIRST ORDER OF BUSINESS	Roll Call
Ms. Adams called the meeting to order. There were five members present constituting a quorum.

SECOND ORDER OF BUSINESS	Public Comment Period
Ms. Adams asked if there were any comments from any members of the public, and hearing none, the next item followed.
THIRD ORDER OF BUSINESS	Organizational Matters
Administration of Oaths of Office to Elected Board Members (Ashley Baksh, Brent Kewley and Justin Frye)
Ms. Adams gave the oath of office to Ms. Baksh, Mr. Kewley, and Mr. Frye as a result of the Landowner' s election.

Consideration of Resolution 2022-02 Canvassing and Certifying the Results of the Landowners' Election
Ms. Adams stated that Mr. Morgan had signed off on this item outside of the meeting, and it only needed to be ratified by the Board.

Election of Officers
The Board elected Adam Morgan as Chairman, Brent Kewley as Vice Chairman, with all other Board members and Ms. Adams as Assistant Secretary and Ms. Burns as Secretary.

Consideration of Resolution 2022-03 Electing Officers
Ms. Adams asked for a motion to approve the resolution.

FOURTH ORDER OF BUSINESS	Approval of Minutes of the August 17,
2021 Board of Supervisors Meeting and· the November 16, 2021 Landowner's Meeting
Ms. Adams presented the August 17th, 2021 and November 16th , 2021 meeting minutes and asked for questions, comments, or corrections on the minutes. Hearing none,

FIFTH ORDER OF BUSINESS	Consideration	of	Resolution	2022-04
Waiving a Portion of the Rules of Procedure Regarding Notice of District Meetings
Mr. Wyk presented the resolution to the Board, noting that the District was currently required to advertise each meeting monthly. He added that the resolution would take away a portion of those rules to allow them to just do the annual publication as well as publish the notice of meeting electronically on the District's website. Ms. Adams asked for a motion to approve.

SIXTH ORDER OF BUSINESS	Presentation of Notice of Towing Claim
Ms. Adams stated that there was information that was given to Board members under separate cover . from District counsel. regarding a resident who was in active litigation with the towing company.
Mr. Wyk added that they just wanted to let the Board know that there was an active claim for damage to a car during towing, noting that the District had not been brought in to be involved in litigation at the current time.

SEVENTH ORDER OF BUSINESS	Consideration	of	Audit	Services
Engagement Letter for Fiscal Year 2021 Audit Services
Ms. Adams stated that the letter was included in the agenda packet, noting that an annual independent audit was required by the state for special districts. She noted that they must be filed by the end of June each year, and that the Board had appointed themselves as the Audit Committee and made the selection for the audit with the current firm for a multi-year audit service.

EIGHTH ORDER OF BUSINESS	Consideration	of	Arbitrage	Rebate
Reports
Series 2017
Series 2018
Series 2020, AA3
Series 2020, AA4
Ms. Adams stated that it is an IRS requirement to prove that public financed bonds are not earning more in interest than what they are paying, noting that this has not been an issue for the District. She noted that every five years they are required to do these reports but the cost is the same if done annually as well, therefore they do it once a year.

NINl'H ORDER OF BUSINESS	Consideration	of  Dissemination	Agent
Services - ADDED
Ms. Adams stated that Lerner had been the previous dissemination agent, however there is a new structure with disclosure agreements and suggested that it would be better to terminate Lerner Reporting Services and hire GMS instead, noting it would be the same fee.

TENTH ORDER OF BUSINESS
Attorney
Staff Reports
Memorandum	Regarding	Wastewater	Services and Stormwater Management Needs Analysis
Mr. Wyk noted that the memo set forth the requirements that they would have to comply with by June of 2022, noting that they would only need to have the Stonnwater portion, as they had no wastewater. He added that the District Engineer was already familiar with the requirements and that they should be getting a work order soon to compile the report.

Engineer
There being none, the next item was followed.

Field Manager's Report
Mr. Tindall presented the Field Manager's report, noting that they had completed the landscaping at the entrances of Citrus Pointe and Citrus Isles, as well as the replacement of signs and nut, bolts, and brackets from the playground equipment.

Consideration of Proposal for Sidewalk Repairs at Citrus Pointe
Mr. Smith presented the proposal to the Board which had the areas being repaired shown on the map provided. The repairs included 6 areas that needed to be grinded as they had trip hazards, as well as 7 sidewalk panels in Citrus Pointe that were either cracked or broken that needed to be replaced. The cost totaled $2,700.34, and Ms. Adams noted that the District had
$15,000 for Amenity Repairs and Maintenance.

Consideration of Proposal for curb painting along Bergamot Loop
There was no action from the Board, but it was decided that field staff would monitor.

District Manager's Report
Approval of Check Register
Ms. Adams presented the check register, and the Board had no questions.

Balance Sheet & Income Statement
Ms. Adams stated the financials were in the packet for review and asked for any questions.
There were none.

ELEVENTH ORDER OF BUSINESS
There being none, the next item followed.
Other Business
TWELTH  ORDER OF BUSINESS	Supervisors	Requests	and	Audience
Comments
Ms. Adams asked if any members of the public had any comments, and hearing none the next item followed.

TIDRTEENTH ORDER OF BUSINESS	Adjournment