MINUTES OF MEETING
HOLLY HILL R(?AD E,AST. ..
COMMUNITY DEVELOPMENT DISTRICT

The regular Meeting of the Board of Supervisors of the Holly Hill Road East Community Development District was held on Tuesday, January 5, 2021 at 2:00 p.m. at 346 East Central Ave., Winter Haven, Florida.

Present and constituting a quorum were:

Lauren Schwenk Patrick Marone Andrew Rhinehart Scott Shapiro byphone

Vice Chairwoman Assislant Secretary Assistant Secretary Assistant Secretary

Also, present were:

Jill Burns
Roy Vari Wyk Clayton Smith Baron Hoffmeister

Pistrict Manager, GMS Hopping Green & Sams GMS
GMS

The following is a summary of the discussions and actions taken at the January 5, 2021 Holly Hill Road East Community Development District's Regular Board of Supervisor's Meeting.

FIRST ORDER OF BUSINESS	Roll Call
Ms. Burns called the meeting to order. There were three members present constituting a quorum.

SECOND ORDER OF BUSINESS	Public Comment Period
Ms. Burns noted there w re no members of the public present and no comments.

THIRD ORDER OF BUSINESS	Consideration of Conveyance Documents
for Common Areas of Citrus Reserve and Citrus Landing
Mr. Van Wyk noted that an attorney's title of opinion has been requested and has not yet been received from the Developer's counsel. He doesn't anticipate any issues. Mr. Vail Wyk asked the Board to transfer ownership of certain parcels within both Citrus Reserve and Citrus Landing.

He asked for questions and asked for the Board to authorize acceptance of those parcels. He noted the District Manager had reviewed the parcels and could give additional information on the status.
Ms. Burns reported that Mr. Smith conducted a field report and there are some pending items. Mr. Smith noted some of the items that aren't completed and items that need to be fixed and improved.
Mr. Van Wyk asked the Board to take them separately and accept the parcels listed in Exhibit 'A' to the warranty deed for Citrus Reserve. He asked for a motion to accept and authorize execution of the documents.

On MOTION by Mr. Rhinehart, seconded by Ms. Schwenk, with all in favor, Accepting the Parcels in Citrus Reserve and Authorization for the Chairman to Execute the Documents, was approved.

Ms. Burns asked for a similar motion for the Citrus Landing documents. Mr. Van Wyk noted tracks A, B, C, D, E, G, H, and I together with listed roadways. He made note that the status of the improvements would carry over to Citrus Landing too. Mr. Van Wyk asked for a motion to accept the transfer of parcels and authorize execution of the documents to show the transfers.

On MOTION by Mr. Rhinehart, seconded by Ms. Schwenk, with all in favor, Acceptance of the Parcels in Citrus Landing· and Authorization for the Chairman to Execute the Documents, w approved.

FOURTH ORDER OF BUSINESS	Consideration of Lighting Proposal from
Duke Energy for Citrus Reserve and Citrus Landing
Ms. Burns noted the Duke Energy Lighting Proposal was included in the agenda package. There was a correction that the monthly payment will be $328.23, not the one-time payment amount. Ms. Burns stated the accounting software doesn't allow for there to be a notation for payments to be made for 10 years. She stated it has been noted/flagged in multiple places, including the records server for 9 years down the road so that hopefully someone will recognize that there is one year left.

Ori MOTION by Mr. Marone, seconded by Ms. Schwenk. with all in favor, the Liglitit,tg Proposal from Duke Enyrgy for Citrus Reserve, was approved.

Ms. Burns noted that the Citrus Landing proposal was emailed to her an.d she presented it.
The monthly amount is $433.09 per month for 43 poles.

On MOTION by Mr. Matone, seconded by Ms. Schwenk,  with all in favor, the Lighting Propos1;1l from Duke Energy for - Citrus Landing, was approv d.

FIFm ORDER OF BUSINESS	Consideration	of	Memorandum	from
Hopping,  Green  and  Same  Regarding E­
Verify Requirements iii 2021 - ADDED
Mr. Van Wyk reviewed .the memo. He stated the recent change in the Florida Statutes requiring that all public employers adopt and use thee-verify system; He requested that the method be set forth so that the district manager can complete, and the board can comply. He stated that the language also needed to be added to the contracts. He briefly described what is required. He noted Ms. Burns will be logging into the system and creating an acc;:ount for the board. All future contracts will then include the language in page 2 under section 2 of the memo. He noted it doesn't apply to existing contracts or existing employees.

On MOTION by Ms. Schwenk, seconded by Mr. Rhinehart, with all in favor, Authorizing the District Manager to Execute the E-Verify Documents, was approved.

srxm ORDER OF BUSINESS
A..   Attorney
Mr. Van Wyk had nothing further to report.

Staff Reports

Engineer
Th re being none, the next item was followed.

Field Manager's Report
Mr. Smith reported that there was some general maintenance items that were carried out. They got 15mph signs in and landscape items are being worked on. He noted there are 7 dead

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palms, and presented a quote for palm removal at the Amenity Center. Ms. Burns noted the total cost is $1,509.75 for the removal. They discussed what may have happened to the palms, it doesn't look like it was caused by beetles, but there is uncertainty of what killed them.
Ms. Burns addressed that since it is cold right now tlie facility isn't getting that much use. They discussed scaling the maintenance back to three days per week uritil April when it gets warmer.

On MOTION by Mr. Rhinehart, seconded by Ms. Schwenk, with all in favor, the Removal of Dead PaJJ-ns, was approved.

On MOTION by Mr. Rhinehart, seconded by  Mr. Matone,  with all in favor, Reducing Maintenance at the Amenity Center to three days per week, was approved.

District Manager's Report
Summary of Series 2020 Requisition Ratifications
Series . 2020 AA3 Requisitions Summary (#39 and #40; #42 and #43)
Ms. Burns stated that they were looking for a motion to ratify all requisitions.

On MOTION by Ms. Schwenk, seconded by Mr. Rhinehart, with all in favor, Series 2020 AA3 Requisitions Summary (#39, #40, #42,
#43), were ratified.

Series 2020 AA4 Requisitions Summary (#33 to #38)
Ms. Bums stated that they were looking for a motion to ratify all requisitions.

On MOTION by Ms. Schwenk, seconded by Mr. Rhineh with all in favor, Series 2020 AA4 Requisition Summary (#33 through #38), were ratified.

SEVENTH ORDER OF BUSINESS	Other Business
Ms. Bums noted this meeting was scheduled to do the conveyance and this is not the regular meeting date. There is a meeting scheduled in 2 weeks on the 19th• It was decided to cancel the meeting and meet in February.

EIGHTH ORDER OF BUSINESS	Supervisors	Requests	and	Audience
Comments
There being none, the next item followed.

On MOTION by Ms. Schwenk, seconded by Mr. Rhinehart, with all in favor, the meeting was adjourned.

NINTH ORDER OF BUSINESS	Adjournment

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