Holly Hill Road East Community Development District
12051 Corporate Boulevard, Orlando, FL 32817; 407-723-5900 www.hollvhillroadeastcdd.com

at the Offices of Cassidy Homes, 346 East Central

The following is the proposed agenda for the meeting ot" the Board of Supervisors for the Holly Hill Road East Community Development District, scheduled to be held Wednesday, August 21, 2019 at 10:00 a.m.

comments on the Board Meeting or proposed

qaarlandtj@pfm.com or (407) 723-5900. As

Ave., Winter Haven, FL 33880. Questions or agenda   may  be  addressed  to  Jane  Gaarlandt  at
will be required to constitute a quorum.	always,  the personal attendance of three (3) Board Members
If you would like to attend the Board Meeting by phone, you may do so by dialing: Phone: 1-866-546-3377	Participant Code: 964985
PROPOSED BOARD OF SUPERVISORS' MEETING AGENDA
Administrative Matters
Roll Call to Confirm Quorum
tPhuebBlicoaCrodm]  ment Period [for any members of the public desiring to speak on any proposition before
Consideration of the Minutes of the July 24, 2019 Board of Supervisors' Meeting
Business Matters
Discussion of Memorandum of Updated Provisions of the District's Rule of Procedure
Consideration oi Resolution 2019-23, Setting Public Hearing to Adopt Amended and Restated Rules of Procedure
Consideration of Proposals for the Installation of Security Cameras
Consideration of Proposals for the Installation of Fan in the Electrical Room
Consideration of Proposals for Shade Structures on the Pool Deck
Consideration of Proposals for Landscaping Maintenance along the Pathway (provided under separate cover)
Ratification of Payment Authorization Nos. 81 - 84
Review of Monthly Financials

Other Business
Staff Reports District Counsel Interim Engineer District Manager
Supervisor Requests and Audience Comments Adjournment

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Holly Hill  Road East  Community Development District

Minutes

MINUTES OF MEETING

HOLLYHILL ROAD EAST COMMUNITYDEVELOPMENT DISTRICT BOARD OF SUPERVISORS' MEETING
Wednesday, July 24, 2019 at 10:06 a.m.
Offices of Cassidy Homes 346 East Central Avenue Winter Haven, Florida 33880

Board Members present at roll call:

Rennie Heath Andrew Rhinehart Lauren Schwenk Patrick Marone Scott Shapiro

Also, Present:
Jane Gaarlandt Sonali Patil Michelle Rigoni Roy

Board Member Board Member Board Member Board Member Board Member

PFM PFM
Hopping Green & Sams, P.A.

(via phone)

FIRST ORDER OF BUSINESS	Call to Order and Roll Call
The meeting was called to order at 10:06 a.m. Those in attendance are outlined above.

SECOND ORDER OF BUSINESS

There were no members of the public present.

THIRD ORDER OF BUSINESS

The Board reviewed the minutes.

Public Comment Period

Consideration of the Minutes of the June 19, 2019 Board of Supervisors Meeting

On MOTION by Mr. Heath, seconded by Mr. Rhinehart, with all in favor, the Board approved the Minutes of the June 19, 2019 Board of Supervisors Meeting.

FOURTH ORDER OF BUSINESS		Consideration of Resolution 2019-18, Appointing District Officers

Ms. Gaarlandt presented the slate of officers to the Board. She requested adding Ms. Patil as an Assistant Secretary and replacing Dr. Fishkind with Ms. Amy Champagne as Treasurer and Ms. Jennifer Glasgow as the Assistant Treasurer.

Page 1  of 6

On MOTION by Mr. Heath, seconded by Ms. Schwenk, with all in favor, the Board approved Resolution 2019-18, Appointing District Officers, as presented.

FIFTH ORDER OF BUSINESS		Consideration of Resolution 2019-19, Annual Meeting Schedule for Fiscal Year 2019-2020
Ms. Gaarlandt suggested keeping the meeting schedule the 3rd Wednesday of the month at 10:00
a.m. at the Offices of Cassidy Homes, 346 East Central Avenue, Winter Haven, Florida 33880.

On MOTION by Mr. Heath, seconded by Ms. Rhinehart, with all in favor, the Board approved Resolution 2019-19, Annual Meeting Schedule for Fiscal Year 2019-2020.

SIXTH ORDER OF BUSINESS	Consideration of Resolution 2019-20, Setting a Landowners' Election
Ms. Gaarlandt specified that this being the District's second landowner's meeting, it is required to be held on the second Tuesday of November which would be November 5, 2019 but there is no need for a quorum, only the proxy holders need to be present.

On MOTION by Ms. Schwenk, seconded by Ms. Rhinehart, with all in favor, the Board approved Resolution 2019-20, Setting a Landowners' Election on November 5, 2019 at 10:00 a.m. at the Offices of Cassidy Homes, 346 East Central Avenue, Winter Haven, Florida 33880.

SEVENTH ORDER OF BUSINESS		Public Hearing on the Adoption of the District's Fiscal Year 2019-2020 Budget
a} Public Comments and Testimony b} Board Comments
Consideration of Resolution 2019- 21, Adopting a Fiscal Year 2019- 2020 Budget and Appropriating Funds.
Ms. Gaarlandt noted that the District has two public hearings scheduled for today have been noticed per statutory requirements and the budget has been provided to the City or County with the 60 days noticing requirements. She requested a motion to open the public hearing.

Page 2 of 6

On MOTION by Mr. Rhinehart, seconded by Mr. Heath, with all in favor, the Board opened the Public Hearing.

There were no members of the public present. Ms. Gaarlandtrequested a motion to close the public hearing.

On MOTION by Mr. Heath, seconded by Mr. Rhinehart, with all in favor, the Board closed the Public Hearing.

Ms. Gaarlandt presented the Fiscal Year 2019-2020 Budget to the Board. There are no changes to the budget since the proposed budget was approved. There were no questions and she requested a motion to approve Resolution 2019-21.

On MOTION by Mr. Heath, seconded by Mr. Rhinehart, with all in favor, the Board approved Resolution 2019-21, Adopting a Fiscal Year 2019-2020 Budget and Appropriating Funds.

EIGHTH ORDER OF BUSINESS	Public Hearing on the Imposition of Special Assessments to Fund the District's Fiscal Year 2019-2020 Budget
Public Comments and Testimony
e) Board Comments
Consideration of Resolution 2019- 22, Adopting an Assessment roll for Fiscal Year 2019-2020 and Certifying Special Assessments for Collection
Ms. Gaarlandt requested a motion to open the public hearing.

On MOTION by Ms. Schwenk, seconded by Mr. Heath, with all in favor, the Board opened the Public Hearing.

There were no members of the public present. Ms. Gaarlandt requested a motion to close the public hearing.

Page 3 of 6

On MOTION by Mr. Rhinehart, seconded by Mr. Heath, with all in favor, the Board closed the Public Hearing.

Ms. Gaarlandt noted that there have been no changes to the assessments discussed by the Board at the previous meeting. The assessment roll is attached.

On MOTION by Mr. Heath, seconded by Mr. Marone, with all in favor, the Board approved Resolution 2019-22, Adopting an Assessment roll for Fiscal Year 2019-2020 and Certifying Special Assessments for Collection.

NINTH ORDER OF BUSINESS	Consideration of Fiscal Year 2018 Audited Financial Report

Ms. Gaarlandt presented the Fiscal Year 2018 Audited Financial Report to the Board.

On MOTION by Mr. Heath, seconded by Mr. Rhinehart, with all in favor, the Board accepted the Fiscal Year 2018 Audited Financial Report to the Board.

TENTH ORDER OF BUSINESS

ELEVENTH ORDER OF BUSINESS

TWELFTH ORDER OF BUSINESS

Consideration of Proposals for the Installation of Security Cameras Tabled

Consideration of Proposals for the Installation of Fan(s) in the Electrical Room - Tabled

Ratification of Payment Authorization Numbers 77 - 80

The Board reviewed Payment Authorization Numbers 77 - 80.

On MOTION by Mr. Heath, seconded by Mr. Rhinehart, with all in favor, the Board ratified Payment Authorization Numbers 77 - 80.

Page 4 of 6

THIRTEENTH ORDER OF BUSINESS	Review of Monthly Financials

The Board reviewed the District's monthly financials. There was no action required by the Board.

FOURTEENTH ORDER OF BUSINESS	Staff Reports

District Counsel - District Engineer - District Manager -

No Report Not Present
Ms. Patil stated that the slope is getting cut today. The vendor was having staffing issues. She will look for a backup vendor that is more reliable.
Ms. Patil mentioned that residents are requesting shade or sunsails on the pool deck and will bring proposals to the next meeting.
Ms. Patil brought up the issue with the wastewater treatment facility that abuts the pathway between the two subdivisions. She suggested planting fragrant flowers like jasmine. Mr. Heath asked District staff to contact the City Manager of Davenport and tell them there have been complaints from the neighborhood about the smell in the neighborhood and walkway, they are supposed to apply a spray or something to cover the smell.
CAS will submit a proposal for landscaping along the pathway. She will send a proposal to maintain mowing of the pathway too. Ms. Gaarlandt will put It on the agenda for the next meeting.
Ms. Patil discussed putting three dog stations along the pathway. Mr. Heath asked the cost. Ms. Patil replied that it is about $350.00 per station.
A discussion took place about maintaining and mowing the pathway. Ms. Gaarlandt suggested planting jasmine. Ms. Schwenk will submit a proposal including planting jasmine.
Mr. Heath agreed to direct staff to purchase the three dog stations for the pathway. CAS will maintain the dog stations. The vendor can also bring back proposals with different options for the Board to consider at the next meeting.

FIFTEENTH ORDER OF BUSINESS		Supervisor Requests and Audience Comments
There were no Supervisor requests or audience comments.

SIXTEENTH ORDER OF BUSINESS	Adjournment
There were no other questions or comments. Ms. Gaarlandt requested a motion to adjourn.

Page 5 of 6

On MOTION by Mr. Heath, seconded by Mr. Rhinehart, with all in favor, the July 24, 2019 Board of Supervisors' meeting for the Holly Hill Road East Community Development District was adjourned.

Secretary/ Assistant Secretary	Chairman/ Vice Chairman

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Holly Hill Road East   Community Development District

Memorandum of Updated Provisions of the District's Rule of Procedure

Hopping Green & Sams
Attorneys and Counselors

MEMORANDUM

TO:

FROM: RE: DATE:

Holly Hill Road East Community Development District Board of Supervisors
Roy Van Wyk
Updated Provisions of the District's Rules of Procedure August 21, 2019

Please find attached to this memorandum an updated version of the Holly Hill Road East Community Development District's (the "District's") Rules of Procedure (the "Rules"). Several substantive revisions were made to maintain consistency between the Rules and the current Florida Statutes, including changes implemented in the most recent legislative session, as well as to facilitate greater efficiency in the operation of the District. An explanation of each material change to the Rules is provided below. Minor formatting changes and edits are not discussed. Should you have any questions regarding the revisions to the Rules, please do not hesitate to contact me via e­ mail at royv@hgslaw.com or via phone at 850-222-7500.
Costs Associated With Public Records Requests (Paees 8-9)
Language was added to Rule 1.2(4) to reflect statutory language regarding calculation of special charges for responding to certain public records requests, and to state that the District is under no duty to produce requested records if the requestor has not paid the required costs or has outstanding charges. The language will help minimize expenses incurred by the District in responding to public records requests.
Financial Disclosure Coordination (Page 9)
Rule 1.2(7) was added to maintain consistency with legislation that was passed during the 2019 legislative session. The mle designates the Secretary as the District's Financial Disclosure Coordinator (the "Coordinator") (unless the District designates otherwise by resolution) and requires the Coordinator to create, maintain, and update certain records and provide them to the Florida Commission on Ethics by certain deadlines. Each Supervisor or other Reporting Individual must notify the Coordinator in writing if there are changes to his or her name, e-mail address, or physical address, and must notify the Commission on Ethics of changes to his or her e-mail address.
Agenda and Meeting Materials {Page 11)
Rule 1.3(3) was amended to reflect statutory requirements that the agenda and meeting materials available in an electronic format, excluding confidential and exempt information, shall be

Post Office Box 6526	Tallahassee. Florida 32314	119 Soulh Monroe Street, Suite 300 (32301)	850.222.7500	850.224.8551 fax	www.hgsawcom

made available to the public at least seven days before a meeting, hearing, or workshop. The amended mle also clarifies circumstances in which the agenda may be amended or additional materials added after injtial posting. It adrutionally specifies which documents constitute "meeting materials." Documents that do not meet the definition of"meeting materials" may still be provided to the Board, but will be considered supplementary materials and are not required to be made available to the public before the meeting. Supplementary materials may include, but are not necessarily limited to, the following: financial statements, informational reports, and copies of receipts and invoices.

Flexibility for Board Authorization(Page 13)

Language was added to Rule 1 .3(11) to allow the Board to waive formal approval or disapproval procedures. Trus will allow the Board flexibility to use different procedures when necessary and will protect the validity of the Board's actions where there is a technical irregularity but the Board has otherwise made its decision clear.

Security and Firesafety Board Discussions (Page 14)

Rule l.3( 14) was added to reflect the fact that portions of a meeting which would reveal a security or firesafety system plan or portion thereof made confidential and exempt by Florida law are exempt from Florida's stah1tory public meeting requirements. Including this rule will clarify the procedures the Board should use to ensure that confidential and exempt i11fonnation is not made public.

Internal Controls to Prevent Fraud, Waste and Abuse (Page 15)

Rule l.4 was added to reflect legislative changes enacted in the 2019 legislative session requiring special districts to establish and maintain internal controls to prevent fraud, waste, and abuse. Our office plans to work with the District Manager and auditor to develop the internal controls, which the Board will adopt in the same manner as it does policies.

Notice of Competitive Solicitation (Pages 27 and 36)

Rules 3.1(3) and 3.3(2)(c) have been amended to state that when a consultant has asked to be provided with notice of the District's competitive solicitations, the District Manager's failure to provide them with a copy ofthe notice will not give them bid protest rights or otherwise disqualify the District's otherwise valid procurement. This will reduce the District's exposure to potential bid protests and decrease the likelihood of a procurement being considered invalid due to a technical irregularity.

Procedure Regarding Auditor Selection (Page 3 1)

Language has been added to the introductory paragraph to Rule 3.2 to clarify that the District need not use the procedures set out by the Rule for audits required lmder Chapter 190 ofthe Florida Starutes but which do not meet the thsesholds ofChapter 218 ofthe Florida Stahites.

Additionally, the requirements for composition of the Auditor Selection Committee in Rule 3.2(2) have been amended to reflect legislation passed during the 2019 legislative session. Now, at

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least one individual on the Committee must be a member of the Board; the Chairperson of the Committee must be a member of the Board; and an employee, chief executive officer, or chief financial officer ofthe District may not be a member ofthe Committee but may serve in an advisory capacity.

Contract Periods (Pages 34, 56, and 59)

Rules 3.2(8)(d), 3.8(5), and 3.9(4) have been amended to set the maximum contract period for auditing services, the maximum renewal period for contracts for the purchase of goods, supplies, materials, and the maximum renewal period for contracts for maintenance services at five (5) years. This will provide greater specificity to guide contract terms.

Suspension, Revocation, or Denial ofQualification (Pages 40-42)

Rule 3.4(3) has been added to specify the procedures to be used if the District wishes to suspend, revoke, or deny a pre-qualified vendor's pre-qualified status. It specifies what constitutes good cause for such suspension, revocation, or denial; the effect of the suspension, revocation, or denial; hearing procedures the District must follow; and factors influencing the time period of the suspension, revocation, or denial.

Protest Bonds (Pages 61-62)

Rule 3.1 1( l)(c) has been amended to require that both the requirement for and the amount of the protest bond be disclosed in the competitive solicitation documents, and to allow the amount of the bond to be any amount within the limits imposed by Florida law.

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Minor Changes
The following minor changes have also been made to the Rules:
Rule I. I(I): This Rule has been amended to clarify requirements for Board members appointed or elected to elector seats. (Page 2).

Rule I. l(2)(c) and (d): These Rules have been amended to include the words "at least" before the required amounts of the Secretary's or Treasurer's fidelity bonds or employee theft insurance policies to accommodate the possibility ofgreater amounts. (Page 4).
Rule  1 .1(6): This Rule has  been amended to  include the  Florida  Constitution as  a  governing authority on voting conflicts of interest. This change reflects the recently passed Amendment 12 to the Florida Constitution. (Pages 5-6).
Rules l .3(1)(e), (l)(d), (l)(f): and 3.2(9): These Rules were amended to allow inclusion of language substantially similar to that recited in the Rules. (Pages I 0- 11 and 34).
Rule 1. 3(6): This Rule was amended to require the chair or vice chair to consult with the District Manager and District Cow1sel, if they are available, before calling an emergency meeting. (Page 12).
Rule 2.0(1 2)(d): This Rule has been amended to allow 90 days instead of 60 days for the Board to announce a decision on a petition for variance or waiver of its Rules. (Page 21).
Rule 3.0(3){b): The dollar thresholds in this Rule have been increased to $2,000,000 for a study activity when the fee for such Professional Services to the District does not exceed the increased amount of$200,000, to reflect the ctment statutory thresholds. (Page 22).
Rules 3.1(4){b), 3.6(2)(c)(ii)6., and 3.8(2)(k): Tbe word "responsive" has been added to allow the Board to proceed with evaluating and selecting a proposal from the submissions if it receives fewer than three responsive proposals. (Pages 28, 49 and 55).

Rule 3.2(3){b): "Understanding of scope of work" has been removed from the list of required factors used to evaluate auditing proposals. The District may still include this as an evaluation criterion if it wishes, but it is not required to do so. (Page 32).
Rule 3.2(7)(b): Language has been added to specify that if the Board does not select the highest­ ranked qualified auditing firm, it must document in its records its reason for not doing so. (Page 33).
Rules 3.5(2)(e) and 3.6(2)(c}(ii)3.: "Reemployment assistance" has been added to the non-exclusive list of subjects of federal labor or employment laws of which violation may render a contractor ineligible to submit a bid, response, or proposal for a District project. (Pages 44 and 48).
Rule 3.1 1 (6): Language was added specifying that the District may reject all qualifications, proposals, replies, or responses and start the competitive solicitation process anew if all of the bids, proposals, replies, and responses are too high. (Page 63 ).

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AMENDED AND RESTATED RULES OF PROCEDURE
HOLLY HILL ROAD EAST COMMUNITY DEVELOPMENT DISTRICT
EFFECTIVE AS OF	20

TABLE OF CONTENTS
Rule 1.0	General.	2

Ru.le .I .I Rule 1 .2
Rule 1.3
Rule 1.4

Board of Supervisors; Officers and Voting	3
District Offices; Public Information and Inspection of Records; Policies; Service Contract Requirements; Financial Disclosure Coordination	7
Public Meetings, Hearings, and Workshops	10 
Internal Controls to Prevent Fraud, Waste and Abuse	15 

Rule 2.0	Rulemaking Proceedings	16 
Rule 3.0	Competitive Purchase	22

Rule 3. l Rule 3.2
Rule 3.3
Rule 3.4
Rule 3.5
Rule 3.6
Rule 3.7
Rule 3.8
Rule 3.9
Rule 3.10 
Rule 3.1 1

Procedure Under the Consultants' Competitive Negotiations Act.	27
Procedure Regarding Auditor Selection	31 
Purchase of Insurance	36
Pre-qualification	38 
Construction Contracts, Not Design-Build	43 
Constmction Contracts, Design-Build	47 
Payment and Performance Bonds	52
Goods, Supplies, and Materials	53
Maintenance Services	57
Contractual Services	60
Protests with Respect to Proceedings under Rules 3.1, 3.2, 3.3, 3.4, 3.5,
3.6, 3.8, and 3.9	61 

Rule 4.0	Effective Date	64

Rule 1.0	General.

(l) The Holly Hill Road East Community Development District (the ''District") was created pursuant to the provisions of Chapter 190 of the Florida Statutes, and was established to provide for the ownership, operation, maintenance, and provision of various capital facilities and services within its jurisdiction. The purpose of these rules (the "Rules") is to describe the general operations of the District.

Definitions located within any section ofthese Rules shaU be applicable within all
other sections, unless specifically stated to the contrary.

Unless specifically permitted by a written agreement with the District, the District does not accept docwnents filed by electronic mail or facsimile transmission. Filings are only accepted during normal business hours.

· A Rule of the District shall be effective upon adoption by affirmative vote ofthe District Board.   After a Ru..le becomes effective,  it may be repealed or amended only through the mlemaking procedures specified in these Rules. Notwithstanding, the District may immediately suspend the application of a Rule if the District determines that the Rule conflicts with Florida law. In tbe event that a Rule conflicts with Florida law and its application has not been suspended by the District, such Rule should be interpreted in the manner that best effectuates the intent of the Rule while also complying with Florida law. If the intent of the Rule absolutely cannot be effectuated while complying with Florida law, the Rule shall be automatically suspended.

Specific Authority: §§ 190.011(5), 190.01 1(15), Fla. Stat. Law Implemented: §§ 190.011(5), 190.011(15), Fla. Stat.

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Rule 1.1
(1) 

(2)

Board of Supervisors; Officers and Voting.
Board ofSupervisors. The Board of Supervisors ofthe District (the "Board") shall consist of five (5) members. Members ofthe Board ("Supervisors") appointed by ordinance or rule or elected by landowners must be citizens of the United States ofAmerica and residents ofthe State ofFlorida. Supervisors elected or appointed by the Board to elector seats must be citizens of the United States of America, residents ofthe State of Florida and of the District and registered to vote with the Supervisor of Elections ofthe county i11 which the District is located and for those elected, shall also be qualified to run by the Supervisor of Elections. The Board shall exercisethe powers granted to the District m1der Florida law.

Supervisors shall hold office for the term specified by Section 190.006 of the Florida Statutes. If, during the term of office, any Board member(s) vacates their office, the remaining member(s) of the Board shall fill the vacancies by appointment for the remainder of the term(s). If three or more vacancies exist at the same time, a quorum, as defined herein, shall not be required to appoint replacement Board members.

Three (3) members ofthe Board shall constitute a quomm for the purposes of conducting business, exercising powers and all other purposes. A Board member shall be counted toward thequorum ifphysically present at the meeting, regardless ofwhether such Board member is prohibited from, or abstains from, participating in discussion or voting on a particular item.

Action taken by the Board shall be upon a majority vote of the members present, unless otherwise provided in the Rules or required by law. Subject to Rule 1.3( 10), a Board member participating in the Board meeting by teleconference or videoconference shaU be entitled to vote and take all other action as though physically present.

Unless otherwise provided for by an act of the Board, any one Board member may attend a mectiation session on behalf of the Board. Any agreement resulting from such mediation session must be approved pursuant to subsection (l )(c) of this Rule.

Officers.  At the first  Board  meeting  held  after each  election where the newly elected members take office, the Board shall select a Chairperson, Vice­ Chairperson, Secretary, Assistant Secretary, and Treasurer.

The Chairperson must be a member of the Board. If the Chairperson resigns from that office or ceases to be a member of the Board, the Board shall select a Chairperson. The Chairperson serves at the pleasure of the Board. The ChaiJperson shall be authorized to execute resolutions and contracts on the District's behalf. The Chairperson shall convene and conduct all meetings of the Board. In the event the Chairperson is unable

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to attend a meeting, the Vice-Chairperson shall convene and conduct the meeting. The Chairperson or Vice-Chairperson may delegate the responsibility of conducting the meeting to the District's manager ("District Manager") or District Counsel, in whole or in part.
The Vice-Chairperson shall be a member ofthe Board and shall have such duties and responsibilities as specifically designated by the Board from time to time. The Vice-Chairperson has the authority to execute resolutions and contracts on the District's behalf in the absence of the Chairperson. tfthe Vice-Chairperson resigns from office or ceases to be a member of the Board, the Board shall select a Vice-Chairperson. The Vice-Chairperson serves at the pleasure of the Board.
The Secretary of the Board serves at the pleasure of the Board and need not be a member of the Board. The Secretary shall be responsible for maintaining the minutes of Board meetings and may have other duties assigned by the Board from time to time. An employee of the District Manager may serve as Secretary. The Secretary shall be bonded by a reputable and qualified bonding company in at least the amount of one miJlion dollars ($ 1,000,000), or have in place a fidelity bond, employee theft insurance policy, or a comparable product in at least the amount of one million dollars ($1 ,000,000) that names the District as an additional insured.
The Treasurer need not be a member of the Board but must be a resident of the State of Florida. The Treasmer shall perfonn duties described in Section 190.007(2) and (3) of the Florida Statutes, as well as those assigned by the Board from time to time. The Treasurer shall serve at the pleasure of the Board. The Treasurer shall either be bonded by a reputable and qualified bonding company in at least the amount of one million dollars ($1,000,000), or have in place a fidelity bond, employee theft insurance policy, or a comparable product in at least the amount of one million dollars ($1 ,000,000) that names the District as an additional insured.
In the event that both the Chairperson and Vice-Chairperson are absent from a Board meeting and a quorum is present, the Board may designate one of its members or a member of District staff to convene and conduct the meeting. In such circumstances, any of the Board members present are authorized to execute agreements, resolutions, and other documents approved by the Board at such meeting. In the event that the Chairperson and Vice-Chairperson are both unavailable to execute a document previously approved by the Board, the Secretary or any Assistant Secretary may execute such document.

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The Board may assign additional duties to District officers from time to time, which inchrde, but are not limited to, executing documents on behalf ofthe District.

The Chairperson, Vice-Chairperson, and any other person authorized by District Resolution may sign checks and warrants for the District, countersigned by the Treasurer or other persons authorized by the Board.

Committees. The Board may establish committees of the Board, either on a pennanent or temporary basis, to perform specifically designated functions. Committees may include individuals who are not members of the Board. Such fU11ctions may include, but are not limited to, review of bids, proposals, and qualifications, contract negotiations, personnel matters, and budget preparation.

Record Book. The Board shall keep a permanent record book entitled "Record of Proceedings," in which shall be recorded minutes of all meetings, resolutions, proceedings, certificates, and corporate acts. The Records of Proceedings shall be located at a District office and shall be available for inspection by the public.

Meetings. For each fiscal year, the Board shall establish a schedule of regular meetings, which shall be published in a newspaper of general circulation in the county in which the District is located and filed with the local general-purpose governments within whose boundaries the District is located. All meetings ofthe Board and Committees serving an advisory function shall be open to the public in accord with the provisions ofChapter 286 ofthe Florida Statutes.

	Voting Conflict of Interest. The Board shall comply with Section 1 12.3143 of the Florida Statutes, so as to ensure the proper disclosure of conflicts of interest on matters coming before the Board for a vote. For the purposes of this section, "voting conflict of interest" shall be governed by the Florida Constitution and Chapters 112 and 190 of the Florida Statutes, as amended from time to time. Generally, a voting conflict exists when a Board member is called upon to vote on an item which would inure to the Board member's special private gain or loss or the Board member knows would inure to the special private gain or loss of a principal by whom the Board member is retained, the parent organization or subsidiary of a corporate principal, a business associate, or a relative including only a father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, and daughter-in-law.

Wl1en a Board member knows the member has a conflict of interest on a matter coming before the Board, the member should notify the Board's Secretary prior to participating in any discussion with the Board on the matter. The member shall publicly annow1ce the conflict of interest at the meeting. This announcement shall appear in the minutes.

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Ifthe Board member was elected at a landowner's election or appointed to fill a vacancy of a seat last filled at a landowner's election, the Board member may vote or abstain from voting on the matter at issue. If the Board member was elected by electors residing within the District, the Board member is prohibited from voting on the matter at issue. In the event that the Board member intends to abstain or is prohibited from voting, such Board member shall not participate in the discussion on the item subject to the vote.

The Board's Secretary shall prepare a Memorandum of Voting Conflict (Form 8B) which shall then be signed bythe Board member, filed with the Board's Secretary, and provided for attachment to the minutes of the meeting within fifteen (15) days ofthe meeting.

If a Board member inadvertently votes on a matter and later learns he or she has a conflict on the matter, the member shall immediately notify the Board's Secretary. Within fifteen (15) days of the notification, the member shall file the appropriate Memorandum of Voting Conflict, which will be attached to the minutes ofthe Board meeting during which the vote on the matter occurred. The Memorandum of Voting Conflict shall immediately be provided to other Board members and shall be read publicly at the next meeting held subsequent to the filing of the Memorandum of Voting Conflict. The Board member's vote is unaffected by this filing.

It is not a conflict of interest for a Board member, the District Manager, or an employee of the District to be a stockholder, officer or employee of a landowner or ofan entity affiliated with a landowner.

In the event that a Board member elected at a landowner's election or appointed to fill a vacancy of a seat last filled at a landowner's election, has a continuing conflict of interest, such Board member is permitted to file a Memorandum of Voting Conflict at any ti.me in which it shall state the nature of the continuing conflict. Only one such continuing Memorandum of Voting Conflict shall be required to be filed for each
term the Board member is in office.

Specific Authority:  §§  190.011(5), 190.011(15), Fla.. Stat. Law Implemented: §§ 1 12.3143, 190.006, 190.007, Fla. Stat.

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Rule 1.2

(l) 

(2)

District Offices; Public Information and Inspection of Records; Policies; Service Contract Requirements; Financial Disclosure Coordination.
District Offices. Unless otherwise designated by the Board, the official District office shall be the District Manager's office identified by the District Manager. If the District Manager's office is not located within the county in which the District is located, the Board shall designate a local records office within such county which shall at a minimum contain, but not be limited to, the following documents:

Agenda packages for prior 24 months and next meeting;

Official minutes of meetings, including adopted resolutions ofthe Board;

Names and addresses of current Board members and District Manager, unless such addresses are protected from disclosure by law;

Adopted engineer's reports;

Adopted assessment methodologies/reports;

Adopted disclosure ofpub!ic financing;
Limited Offering Memorandum for each financing undertaken by the District;

Proceedings, certificates, bonds given by all employees, and any and all corporate acts;

District policies and rules;

U)	Fiscal year end audits; and
Adopted budget for the current fiscal year.

The District Manager shall ensure that each District records office contains the docun1ents required by Florida law.

Public Records. District public records include all documents, papers, letters, maps, books, tapes, photographs, films,  sound recordings, data processing software, or other material, regardless of the physical fonn, characteristics, or means of transmission, made or received in connection with the transaction of official business ofthe District. All District public records not otherwise restricted by law may be copied or inspected at the District Manager's office during regular business hours. Certain District records can also be inspected and copied at the District's local records office during regular business hours. AU written public records requests shall be directed to the Secretary who by these rules is appointed

7

as the District's records custodian. Regardless of the form of the request, any Board member or staff member who receives a public records request shall immediately forward or communicate such request to the Secretary for coordination of a prompt response. The Secretary, after consulting with District Counsel as to the applicability of any exceptions under the public records Laws, shall be responsible for responding to the public records request. At no time can the District be required to create records or summaries of records, or prepare opinions regarding District policies, in response to a public records request.

(3)

(4)

Service Contracts. Any contract for services, regardless of cost, shall include provisions required by law that require the contractor to comply with public records laws. The District Manager shall be responsible for initially enforcing all contract provisions related to a contractor's duty to comply with public records laws.

Fees: Copies. Copies of public records shall be made available to the requesting person at a charge of $0.15 per page for one-sided copies and $0.20 per page for two-sided copies if not more than 8 ½ by ]4 inches. For copies ofpublic records in excess of the sizes listed in this section and for outside duplication services, the charge shall be equal to the actual cost of reproduction. Certified copies ofpublic records shall be made available at a charge ofone dollar ($ 1 .00) per page. Ifthe nature or volume of records requested requires extensive use of information technology resources or extensive clerical or supervisory assistance, the District may charge, in addition to the duplication charge, a special service charge that is based on the cost the District incurs to produce the records requested. This charge may include, but is not limited to, the cost of information technology resource, employee labor, and fees charged to the District by cousuJtants employed in fulfilling the request. In cases where the special service charge is based in whole or in part on the costs incurred by the District due to employee labor, consultant fees, or other fonns of labor, those po1tions ofthe charge shall be calculated based on the lowest labor cost of the individual(s) who is/are qualified to perfonn the labor, taking into account the nature or volume of the public records to be inspected or copied. The charge may include the labor costs ofsupervisory and/or clerical staff whose assistance is required to complete the records request, in accordance with Florida law. For purposes of this Rule, the word "extensive" shall mean that it will take more than 15 minutes to locate, review for confidential information, copy and re-file the requested material. In cases where extensive personnel time is determined by the District to be necessary to safeguard original records being inspected, the special service charge provided for in this section shall apply. If the total fees, including but not limited to special service charges, are anticipated to exceed twenty-five dollars ($25.00), then, prior to commencing work on the request, the District will inform the person making the public records request of the estimated cost, with the understanding that the final cost may vary from that estimate. If the person making the public records request decides to proceed with the request, payment ofthe estimated cost is required in advance. Should the person fail to pay the estimate, the District is under no duty to produce

8

the requested records. After the request has been fulfilled, additional payments or credits may be due. The District is under no duty to produce records in response to future records requests if the person making the request owes the District for past unpaid duplication charges, special service charges, or other required payments or credits.
Records Retention. The Secretary ofthe District shall be responsible for retaining the District's records in accordance with applicable Florida law.
Policies. The Board may adopt policies related to the conduct of its business and the provision ofservices either by resolution or motion.
Financial Disclosure Coordination. Unless specifically designated by Board resolution otherwise, the Secretary shall serve as the Financial Disclosure Coordinator ("Coordinator") for the District as required by the Florida Commission on Ethics ("Commission"). The Coordinator shall create, maintain and update a list ofthe names, e-mail addresses, physical addresses, and names of the agency of, and the office or position held by, all Supervisors and other persons required by Florida law to file a statement of financial interest due to his or her affiliation with the District ("Reporting Individual"). The Coordinator shall provide this list to the Commission by February I ofeach year, which list shall be current as of December 31 of the prior year. Each Supervisor and Reporting lndividual shall promptly notify the Coordinator in writing if there are any changes to such person's name, e-mail address, or physical address. Each Supervisor and Reporting Individual shall promptly notify the Commission in the manner prescribed by the Commission if there are any changes to such person's e­ mail address.
Specific Authority: §§ 190.0ll(S), l90.0ll(IS), Fla. Stat.
Law Implemented: §§ 1 12.31446(3), 1 12.3145(8)(a)l., 1 19.07, 1 19.0701, 190.006, Fla. Stat.

9

Rule 1.3

(l) 

Public Meetings, Rea1ings, and Workshops.
Notice. Except in emergencies, or as otherwise required by statute or these Rules, at least seven (7) days, but no more than thirty (30) days public notice shall be given of any public meeting, hearing or workshop of the Board. Public notice shall be given by publication in a newspaper ofgeneral circulation in the District and in the county in which the District is located. "General circulation" means a publication that is printed and published at least once a week for the preceding year, offering at least 25% of its words in the English language, qualifies as a periodicals material for postal purposes in the county in which the District is located, is for sale to the public generally, is available to the public generally for the publication of official or other notices, and is customarily containing infonnation of a public character or of interest or of value to the residents or owners ofproperty in the county where published, or of interest or ofvalue to the general public. The annual meeting notice required to be published by Section
189.015 ofthe Florida Statutes, shall be published in a newspaper not of limited
subject matter, which is published at least five days a week, lmless the only newspaper in the county is published less than five days a week. Each Notice shall state, as applicable:
The date, time and place ofthe meeting, hearing or workshop;
A brief description of the nature, subjects, and purposes of the meeting, hearing, or workshop;
The District office address for the submission of requests for copies ofthe agenda, as welI as a contact name and telephone number for verbal requests for copies of the agenda; and
The following or substantially similar language: "Pmsuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting/hearing/workshop is asked to advise the District Office at least forty-eight (48) hours before the meeting/hearing/workshop by contacting the District Manager at (407) 723-5900. If you are hearing or speech impaired, please contact the Florida Relay Service at I (800) 955-8770 or I (800) 955-8771, who can aid you in contacting the District Office."
The following or substantially similar language: "A personwho decides to appeal any decision made at the meeting/hearing/workshop with respect to any matter considered at the meeting/hearing/workshop is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made including the testimony and evidence upon which the appeal is to be based."

10 

(2)

(3)

The following or substantially similar language: "The meeting [or hearing or workshop] may be continued in progress without additional notice to a time, date, and location stated on the record."
Mistake. In tbe event that a meeting is held under the incorrect assumption that notice required by law and these Rules has been given, the Board at its next properly noticed meeting shall cure such defect by considering the agenda items from the prior meeting individually and anew.
Agenda. The District Manager, ttnder the guidance of District Counsel and the Chairperson or Vice-Chairperson, shall prepare an agenda of the meeting/hearing/workshop. The agenda and any meeting materials available in an electronic fonuat, excluding any confidential and any confidential and exempt infom1ation, shall be available to the public at least seven days before the meeting/hearing/workshop, except in an emergency. Meeting materials shall be defined as, and limited to, the agenda, meeting minutes, resolutions, and agreements of the District that District staff deems necessary for Board approval. Inclusion of additional materials for Board consideration other than those defined herein as "meeting materials" shall not convert such materials into "meeting materials." For good cause, the agenda may be changed after it is first made available for distribution, and additional materials may be added or provided under separate cover at the meeting. The requirement of good cause shall be liberally constrned to allow the District to efficiently conduct business and to avoid the expenses associated with special meetings.
The District may, but is not required to, use the following format in preparing its agenda for its reguJar meetings:
Call to order Roll call
Public comment Organizational matters Review ofminutes
Specific items ofold business Specific items ofnew business Staffreports
District Counsel
District Engineer
District Manager
l. Financial Report
2. Approval of Expenditures Supervisor's requests and comments Public comment
Adjournment

l l

Minutes. The Secretary shall be responsible for preparing and keeping the minutes of each meeting of the Board. Minutes shall be corrected and approved by the Board at a subsequent meeting. The Secretary may work with other staff members in preparing draft minutes for the Board's consideration.

Special Requests.  Persons wishing to receive, by mail, notices or agendas of meetings, may so advise the District Manager or Secretary at the District Office. Such persons shall fmnish a mailing address in writing and shall be required to pre-pay the cost of the copying and postage.

Emergency Meetings. The Chairperson, or Vice-Chairperson ifthe Chairperson is unavailable, upon consultation with the District Manager and District Counsel, if available, may convene an emergency meeting of the Board without first having complied with sections (l) and (3) of this Rule, to act on emergency matters that may affect the public health, safety, or welfare. Whenever possible, the District Manager shall make reasonable efforts to provide public notice and notify aJI Board members of an emergency meeting twenty-four (24) hours in advance. Reasonable efforts may include telephone notification. Notice of the emergency meeting must be provided both before and after the meeting on the District's website, if it has one. Whenever an emergency meeting is called, the District Manager shall be responsible for notifying at least one newspaper of general circulation in the District. After an emergency meeting, the Board shall publish in a newspaper of general circulation in the District, the time, date and place of the emergency meeting, the reasons why an emergency meeting was necessary, and a description ofthe action taken. Actions taken at an emergency meeting may be ratified by the Board at a regularly noticed meeting subsequently held.

Public Comment. The Board shall set aside a reasonable amount of time at each meeting for public comment and members of the public shall be penuitted to provide comment on any proposition before the Board. The portion of the meeting generally reserved for public comment shall be identified in the agenda. Policies governing public comment may be adopted by the Board in accordance with Florida law.

Budget Hearing. Notice ofhearing on the annual budget(s) shall be in accord with Section 1 90.008 of the Florida Statutes. Once adopted in accord with Section
190.008 of the Florida Statutes, the annual budget(s) may be amended from time to time by action of the Board. Approval of invoices by the Board in excess of the funds aUocated to a particular budgeted line item shall serve to amend the budgeted line item.

Public Hearings. Notice of required public hearings shall contain the infonnation re.quired by applicable Florida law and by these Rules applicable to meeting notices and shaU be mailed and published as required by Florida law. The District
Manager shall ensure that all such notices, whether mailed or published, contain the information required by Florida law and these Rules and are mailed and

12 

published as required by Florida law. Public hearings may be held during Board meetings when the agenda includes such public hearing.

( I0) Participation by TeleconferenceNideoconference. District staff may participate in Board meetings by teleconference or videoconference. Board members may also participate in Board meetings by teleconference or videoconference if in the goodjudgment ofthe Board extraordinary circumstances exist; provided however, at least three Board members must be physically present at the meeting location to establish a quomm. Such extraordinary circumstances shall be presumed when a Board member participates by teleconference or videoconference, unless a majority of the Board members physically present determines that extraordinary circumstances do not exist.

(l l) Board Authorization. The District has not adopted Robert's Rules of Order. For each agenda item, there shall be discussion permitted among the Board members during the meeting. Unless such procedure is waived by the Board, approval or disapproval of resolutions and other proposed Board actions shall be in the fonn of a motion by one Board member, a second by another Board member, and an affirmative vote by the majority of the Board members present. Any Board member, including the Chairperson, can make or second a motion.

) Continuances. Any meeting or public hearing of the Board may  be continued without re-notice or re-advertising provided that:

The Board identifies on the record at the original meeting a reasonable need for a continuance;

The continuance is to a specified date, time, and location publicly announced at the original meeting; and

The public notice for the original meeting states that the meeting may be continued to a date and time and states that the date, time, and location of any continuance shall be publicly announced at the original meeting and posted at the District Office immediately following the original meeting.

(I 3) Attorney-Client Sessions. An Attorney-Client Session is permitted when the District's attorneys deem it necessary to meet in private with the Board to discuss pending litigation to which the District is a party before a court or administrative agency or as may be authorized by law. The District's attorney must request such session at a public meeting. Prior to holding the Attorney-Client Session, the District must give reasonable public notice of the time and date ofthe session and the names of the persons anticipated to attend the session. The session must commence at an open meeting in which the Chairperson or Vice-Chairperson announces the commencement of the session, the estimated length of the session, and the names of the persons who will be attending the session. The discussion during the session is confined to settlement negotiations or strategy related to

13

litigation expenses or as may be authorized by law. Only the Board, the District's attorneys (including outside counsel), the District Manager, and the court reporter may attend an Attorney Client Session. During the session, no votes may  be taken and no final decisions concerning settlement can be made. Upon the conclusion of the session, the public meeting is reopened, and the Chairperson or Vice-Chairperson must announce that the session has concluded. The session must be transcribed by a court-reporter and the transcript ofthe session filed with
the District Secretary within a reasonable time after the session.   The transcript shall  not  be  available  for  public  inspection  until  after the  conclusion  of the
Litigation.

(1 4)  Security and Firesafety Board Discussions. Portions of a meeting which relate to or would reveal a security or firesafety system plan or portion thereof made confidential and exempt by section 1 19.071(3)(a), Florida Statutes, are exempt from the public meeting requirements and other requirements of section 286.0 1 I, Florida Statutes, and section 24(6), Article l of the State Constitution. Should the Board wish to discuss such matters, members of the public shall be required to leave the meeting room during such discussion. Any records of the Board's discussion of such matters, including recordings or minutes, shall be maintained as confidential and exempt records in accordance with Florida law.

Specific Authority: §§ 190.01 l(S), 190.011(15), Fla. Stat.
Law rmplementoo: §§ 189.069(2)(a)16, 190.006, 190.007, 190.008, 286.0105, 286.0li, 286.0113, 286.0114, Fla. Stat.

14

Rule 1.4	Internal Controls to Prevent Fraud, Waste and Abuse

ill

ill

Internal Controls.	The District shall establish and maintain internal controls designed to:

Prevent and detect "fraud," "waste" and "abuse" as those terms are defined in section 11 .45(1), Florida Statutes; and
Promote and encourage compliance with applicable laws, rules contracts, grant agreements, and best practices; and
Support economical and efficient operations; and
Ensure reliability of financial records and reports; and
Safeguard assets.

Adoption. The internal controls to prevent fraud, waste and abuse shall be adopted and amended by the District in the same manner as District policies.

Specific Autho1·ity: §§ 190.01 1(5), 190.0J 1(15), Fla. Stnt. Law Implementetl: § 218.33(3), Fla. Stat.

15 

Rule 2.0

(I) 

(2)

Rulemaking Proceedings.
Commencement of Proceedings. Proceedings held for adoption, amendment, or repeal ofa District rule sbaU be conducted according to these Rules. Rulemaking proceedings shall be deemed to have been initiated upon publication of notice by the District. A "rule" is a District statement of general applicability that implements, interprets, or prescribes law or policy, or describes the procedure or practice requirements ofthe District ("Rule"). Nothing herein shall be construed as requiring the District to consider or adopt mies unless required by Chapter 190 of the Florida Statutes. Policies adopted by the District which do not consist of rates, fees, rentals or other monetary charges may be, but are not required to be, implemented through rulemaking proceedings.

Notice ofRule Development.

Except when the intended action is the repeal of a Rule, the District shall provide notice ofthe development of a proposed mle by publication of a Notice of Rule Development in a newspaper of general circulation in the District before providing notice of a proposed mle as required by section
(3) of this Rule. Consequently, the Notice of Rule Development shall be published at least twenty-nine (29) days prior to the public hearing on the proposed Rule. The Notice of Rule Development shall indicate the subject area to be addressed by rnle development, provide a short, plain explanation of the purpose and effect ofthe proposed mle, cite the specific legal authority for the proposed mle, and include a statement of bow a person may promptly obtain, without cost, a copy of any preliminary draft, if available.

(b) All mies as drafted shall be consistent with Sections l 20.54(l)(g) and 120.54(2)(b) ofthe Florida Statutes.

(3)

Notice of Proceedings and Proposed Rules.

(a) Prior to the adoption, amendment, or repeal of any mle other than an emergency mle, the District shall give notice of its intended action, setting forth a short, plain explanation ofthe purpose and effect of the proposed action, a reference to the specific rnlemaking authority pmsuant to which the mle is adopted, and a reference to the section or subsection of the Florida Statutes being implemented, interpreted, or made specific. The notice shall include a summary of the District's statement of the estimated regulatory costs, if one has been prepared, based on the factors set forth in Section 120.541(2) ofthe Florida Statutes, and a statement that any person who wishes to provide the District with a lower cost regulatory alternative as provided by Section 120.541(I), must do so in writing within twenty­ one (21) days after publication of the notice. The notice shall additionally include a statement that any affected person may request a public hearing

16

(5)

(6)

by submitting a written request within twenty-one (2 1) days after the date of publication of the notice. Except when intended action is the repeal of a rule, the notice shall include a reference to both the date on which and the place where the Notice of Rule Development required by section (2) of this Rule appeared.
The notice shall be published i.n a newspaper of general circulation in the District and each county in which the District is located not less than twenty-eight (28) days prior to the intended action. The proposed ruJe shall be available for inspection and copying by the public at the time of the publication ofnotice.
The notice shall be mailed to all persons named in the proposed rule and to all persons who, at least fourteen (14) days prior to such mailing, bave made requests of the District for advance notice of its rulemaking proceedings. Any person may file a written request with the District Manager to receive notice by mail of District proceedings to adopt, amend, or repeal a mle. Such persons must fornish a mailing address and may be required to pay the cost ofcopying and mailing.
Rule Development Workshops. Whenever requested in writing by any affected person, the District must either conduct a rule development workshop prior to proposing rules for adoption or the Chairperson must explain in writing why a workshop is unnecessary. The District may initiate a rule development workshop but is not required to do so.
Petitions to Initiate Rulemaking. All Petitions to Initiate Rulemaki.ng proceedings must contain the name, address, and telephone number of the petitioner, the specific action requested, the specific reason for adoption, amendment, or repeal, the date submitted, the text of the proposed mle, and the facts showing that the petitioner is regulated by the District or has a substantial interest in the mlemaking. Not later than sixty (60) calendar days following the date of filing a petition, the Board shall initiate rnlemaking proceedings or deny the petition with a written statement of its reasons for the denial. Ifthe petition is directed to an existing policy that the District has not formally adopted as a rule, the District may, in its discretion, notice and hold a public hearing on the petition to consider the comments ofthe public directed to the policy, its scope and application, and to consider whether the public interest is served adequately by the application of the policy on a case-by-case basis, as contrasted with its formal adoption as a mle. However, this section shall not be construed as requiring the District to adopt a mle to replace a policy.
Rulemaking Matetials. After the publication of the notice referenced in section
of this Rule, the Board shall make available for public inspection and shall provide, upon request and payment oftbe cost ofcopies, the following materials:

17 

The text of the proposed rule, or any amendment or repeal of any existing mies;

A detailed written statement ofthe facts and circumstances justifying the proposed rule;

A copy of the statement of estimated regulatory costs if req11ired by Section 120.541 ofthe Florida Stahttes; and
The published notice.
Hearing. The District may, or, upon the written request of any affected person received within twenty-one (21) days after the date of pubJjcation of the notice described in section (3) of this Rule, shall, provide a public hearing for the presentation of evidence, argument, and oral statements, within the reasonable conditions and limitations imposed by the District to avoid duplication, irrelevant comments, unnecessary delay, or disrnprion of the proceedings. The District shall publish notice of the public hearing in a newspaper of general circulation within the District either in the text ofthe notice described in section (3) of this Rule or in a separate publication at least seven (7) days before the scheduled public hearing. The notice shall specify the date, time, and location of the public hearing, and the name, address, a11d telephone number of the District contact person who can provide information about the public hearing. Written statements may be subnutted by any person prior to or at the public hearing. All timely submitted written statements shall be considered by the District and made part of the rulemaking record.
Emergency Rule Adoption. The Board may adopt an emergency rule if it finds that immediate danger to the public health, safety, or welfare exists which requires immediate action. Prior to the adoption ofan emergency mle, the District Manager shall make reasonable efforts to notify a newspaper of general circulation in the District. Notice of emergency rules shall be published as soon as possible in a newspaper of general circulation in the District. The District may use any procedure which is fair under the circumstances in the adoption of an emergency rnle as long as it protects the public interest as detennined by the District and otherwise complies with these provisions.

Negotiated Rulemakmg. The District may use negotiated rnlemaking in developing and adopting rules pursuant to Section l20.54(2)(d) of the Florida Statutes, except that any notices required under Section I 20.54(2)(d) of the Florida Statutes, may be published in a newspaper of general circulation in the county in wbjch the District is located.
(1 0) RuJemakmg Record. In all rnlemaking proceedings, the District shall compile and maintain a rulemaking record. The record shall include, ifapplicable:

18

The texts ofthe proposed mle and the adopted ruJe;

All notices given for a proposed rule;

Any statement ofestimated regulatory costs for the rule;

A written summary ofhearings, ifany, on the proposed mle;

All written comments received by the District and responses to those written comments; and

(f)	All notices and findings pertaining to an emergency rule.
( 1 1 )	Petitions to Challenge Existing Rules.
Any person substantially affected by a mle may seek an administrative detem1ination of the invalidity of the rnle on the ground that the mle is an invalid exercise ofthe District's authority.

The petition seeking an administrative determination must state with particularity the provisions alleged to be invalid  with sufficient explanation of the facts or grounds for the alleged invalidity and facts sufficient to show that the person challenging a rule is substantially affected by it.

The petition shall be filed with the District. Within IO days after receiving the petition, the Chairperson shall, if the petitio11 complies with the requirements of subsection (b) of this section, designate any member of the Board (including the Chairperson), District Manager, District Counsel, or other person as a hearing officer who shall conduct a hearing within 30 days thereafter, unless the petition is withdrawn or a continuance is granted by agreement of the parties. The failure of the District to follow the applicable ruJemaking procedures or requirements in this Rule shall be presumed to be material; however, the District may rebut this presumption by showing that the substantial interests ofthe petitioner and the fairness of the proceedings have not been impaired.

Within 30 days after the hearing, the hearing officer shall render a decision and state the reasons therefor in writing.

Hearings held tmder this section shall be de novo in nature. The petitioner has a burden of proving by a preponderance of the evidence that the existing rnle is an invalid exercise of District authority as to the objections raised. The hearing officer may:

Administer oaths and affirmations;

19 

Rule upon offers ofproofand receive relevant evidence;
Regulate the course of the hearing, including any pre-hearing matters;
Enter orders; and
Make or receive offers ofsettlement, stipulation, and adjustment.
(f) The petitioner and the District shall be adverse parties. Other substantially affected persons may join the proceedings as intervenors on appropriate terms which shall not unduly delay the proceedings.

( 12)     Variances and Waivers.  A "variance" means a decision by the District to grant a modification to all or part ofthe literal requirements of a mle to a person who is subject to the rule. A "waiver" means a decision by the District not to apply all or part of a rule to a person who is subject to the mle. Variances and waivers from District mies may be granted subject to the following:
Va1iances and waivers shall be granted when the person subject to the mle demonstrates that the purpose ofthe underlying statute will be or has been achieved by other means by the person, and when application of the mle would create a substantial hardship or would violate principles of fairness. For purposes of this section, "substantial hardslup" means a demonstrated economic, technological, legal, or other type of hardship to the person requesting the variance or waiver. For purposes of this section, "principles of fairness" are violated when the literal application of a rule affects a particular person in a manner significantly different from the way it affects other similarly situated persons who are subject to the mle.
A person who is subject to regulation by a District Rule may file a petition with the District, requesting a variance or waiver from the District's Rule. Each petition shall specify:
The rule from which a variance or waiver is requested:
The type ofaction requested;
The specific facts that would justify a waiver or variance for the petitioner; and
The reason why the variance or the waiver requested would serve the purposes of the underlying statute.

The District shall review the petition and may request only that information needed to clarify the petition or to answer new questions

20

raised by or ctirectly related to the petition. Ifthe petitioner asserts that any request for additional information is not authorized by law or by Rule of the District, the District shall proceed, at the petitioner's written request, to process the petition.

The Board shall grant or deny a petition for variance or waiver and shall announce such ctisposition at a publicly held meeting of the Board, within ninety (90) days after receipt of the original petition, the last item of timely requested additional material, or the petitioner's written request to finish processing the petition. The District's statement granting or denying the petition shall contain a statement of the relevant facts and reasons supporting the District's action.

(1 3) Rates, Fees. Rentals and Other Charges. All rates, fees, rentals, or other charges shall be subject to rulemaking proceedings. Policies adopted by the District which do not consist of rates, fees, rentals or other charges may be, but are not required to be, implemented through rnlemaking proceedings.

Specific Autho1ity: §§ 190.011(5), 190.011(15), 190.035, Fin. Stat. Law Implemented: §§ 190.011(5), 190.035(2), Fla. Stat.

21 

Rule 3.0
(1) 

(2)

Competitive Purchase.
Purpose and Scope.	In order to comply with Sections 190.033( 1) through (3),
287.055 and 287.017 of the Florida Statutes, the following provisions shall apply to the purchase of Professional Services, insurance, construction contracts, design-build services, goods, supplies, and materials, Contractual Services, and maintenance services.
Board Authorization. Except in cases of an Emergency Purchase, a competitive purchase governed by these Rules shall only be undertaken after authorization by the Board.
Definitions.
(a) "Competitive Solicitation" means a formal, advertised procurement process, other than an Invitation to Bid, Request for Proposals, or fnvitation to Negotiate, approved by the Board to purchase commodities and/or services which affords vendors fair treatment in the competition for award ofa District purchase contract.
"Continuing Contract" means a contract for Professional Services entered into in accordance with Section 287.055 of the Florida Statutes, between the District and a firm, whereby the finn provides Professional Services to the District for projects in which the costs do not exceed two million dollars ($2,000,000), for a study activity when the fee for such Professional Services to the District does not exceed two htmdred thousand dollars ($200,000), or for work ofa specified nature as outlined in the contract with the District, with no time limitation except that the contract must provide a tennination clause (for example, a contract for general District engineering services). Firms providing Professional Services under Continuing Contracts shall not be required to bid against one another.
"Contractual Service" means the rendering by a contractor of its time and effort rather than the furnishing of specific commodities. The term applies only to those services rendered by individuals and finns who are independent contractors. Contractual Services do not include auditing services, Maintenance Services, or Professional Services as defined in Section 287.055(2)(a) of the Florida Statutes, and these Rules. Contractual Services also do not include any contract for the furnishing of labor or materials for the construction, renovation, repair, modification, or demolition of any facility, building, portion of buildrng, utility, park, parking lot, or structure or other improvement to real property entered into pursuant to Chapter 255 ofthe Florida Statutes, and Rules 3.5 or 3.6.

22

"Design-Build Contract" means a single contract with a Design-Build Firm for the design and construction of a public construction project.
"Design-Build Finn" means a partnership, corporation or other legal entity that:
Is certified under Section 489. 1 19 of the Florida Statutes, to engage in contracting through a certified or registered general contractor or a certified or registered building contractor as the qualifying agent; or

ls certified under Section 471 .023 of the Florida Statutes, to practice or to offer to practice engineering; certified under Section 481.2 l 9 of the Florida Statutes, to practice or to offer to practice architecture; or certified under Section 48 1 .3 l 9 of the Florida Statutes, to practice or to offer to practice landscape architecture.
"Design Criteria Package" means concise, performance-oriented drawings or specifications for a public constmction project. The purpose of the Design Criteria Package is to furnish sufficient information to permit Design-Build Firms to prepare a bid or a response to the District's Request
for Proposals, or to permit the District to enter into a negotiated Design­ Build Contract. The Design Criteria Package must specify perfonnance­ based criteria for the public construction project, including the legal description of the site, survey information concerning the site, interior space requirements, material quality standards, schematic layouts and conceptual design criteria of the project, cost or budget estimates, design and constrnction schedules, site development requirements, provisions for utilities, stormwater retention and disposal, and parking requirements applicable to the project. Design Criteria Packages shall require firms to submit information regarding the qualifications, availability, and past work ofthe firms, including the partners and members thereof.
"Design Criteria Professional" means a firm who holds a current certificate of registration under Chapter 481 of the Florida Statutes, to practice architecture or landscape architecture, or a firm who holds a current certificate as a registered engineer under Chapter 471 of the Florida Statutes, to practice engineering, and who is employed by or under contract to the District to provide professional architect services, landscape architect services, or engineering services in connection with the preparation of the Design Criteria Package.

"Emergency Purchase" means a purchase necessitated by a sudden unexpected turn of events (for example, acts of God, riot, fires, floods, hurricanes, accidents, or any circumstances or cause beyond the control of the Board in the nonnal conduct of its business), where the Board finds

that the delay incident to competitive purchase would be detrimental to the interests of the District. This includes, but is not limited to, instances where the time to competitively award the project will jeopardize the funding for the project, will materially increase the cost of the project, or will create an undue hardship on the public health, safety, or welfare.

(i) "Invitation to Bid" is a w1itten solicitation for sealed bids with the title, date, and hour of the public bid opening designated specifically and defining the commodity or service involved. It includes printed instructions prescribing conditions for bidding, qualification, evaluation criteria, and provides for a manual signature of an authorized representative. It may include one or more bid alternates.

"Invitation to Negotiate" means a written solicitation for competitive sealed replies to select one or more vendors with which to commence negotiations for the procurement ofcommodities or services.

	"Negotiate" means to conduct legitimate, arm's length discussions and conferences to reach an agreement on a term or price.

(I) "Professional Services" means those services within the scope of the practice of architecture, professional engineering, landscape architecture, or registered surveying and mapping, as defined by the laws ofFlorida, or those services performed by any architect, professional engineer, landscape architect, or registered surveyor and mapper, in connection with the firm's or individual's professional employment or practice.

«Proposal (or Reply or Response) Most Advantageous to the District" means, as determined in the sole discretion of the Board, the proposal, reply, or response that is:

Submitted by a person or firm capable and qualified in aLI respects to perform fully the contract requirements, who bas the integrity and reliability to assure good faith perfom1ance;

The most responsive to the Request for Proposals, Invitation to Negotiate, or Competitive Solicitation as determined by the Board; and

For a cost to the District deemed by the Board to be reasonable.

"Purchase" means acquisition by sale, rent, lease, lease/purchase, or installment sale. It does not include transfer, sale, or exchange of goods, supplies, or materials between the District and any federal, state, regional or local governmental entity or political subdivision of the State of Florida.

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"Request for Proposals" or "RFP" is a written solicitation for sealed proposals wit4 the title, date, and hour of the public opening designated and requiring the manual signature ofan authorized representative. It may provide general infonnation, applicable laws and mies, statement ofwork, functional or general specifications, qualifications, proposal instructions, work detai.l ana.lysis, and evaluation criteria as necessary.
"Responsive and Responsible Bidder" means an entity or individual that has submitted a bid that conforms in all material respects to the Invitation to Bid and has the capability in all respects to fully perform the contract requirements and the integrity and reliability that will assure good faith performance. «Responsive and Responsible Vendor" means an entity or individual that has submitted a proposal, reply, or response that conforms in all material respects to the Request for Proposals, Invitation to Negotiate, or Competitive Solicitation and has the capability in all respects to fully perform the contract requirements and the integrity and reliability that will assure good faith performance. In determining whether an entity or individual is a Responsive and Responsible Bidder (or Vendor), the District may consider, in addition to factors described in the lnvitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, the following:
The ability and adequacy of the professional personnel employed by the entity/individual;
The past performance ofthe entity/individual for lhe District and in other professional employment;
The willingness of the entity/individual to meet time and budget requirements;
The geographic location of the entity's/individual's headquarters or office in relation to the project;
The	recent,	current,	and	projected	workloads	of	the entity/individual;
The volume ofwork previously awarded to the entity/individual;
Whether the cost components of the bid or proposal are appropriately balanced; and
Whether tlie entity/individual 1s a certified minority business enterprise.

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"Responsive Bid," "Responsive Proposal," "Responsive Reply," and "Responsive Response" all mean a bid, proposal, reply, or response which confonns in all material respects to the specifications and conditions in the Invitation to Bid, Request for Proposals, Invitations to Negotiate, or Competitive Solicitation document and these Rules, and  the cost components of which, if any, are appropriately balanced. A bid, proposal, reply or response is not responsive if the person or firm submitting it fails to meet any material requirement relating to the qualifications, financial stability, or licensing ofthe bidder.

Specific A11tbo1-ity: §§ 190.011(5), l90.011(J5), Fla. Stat. Law Implemented: §§ 190.033, 255.20, 287.055, Fla. Stat.

26

Rule 3.1

(l) 

(2)

Procedure Under the Consultants' Competitive Negotiations Act.
Scope. The following procedures are adopted for the selection of firms or inclividuals to provide Professional Services exceeding the thresholds herein described, for the negotiation of such contracts, and to provide for protest of actions ofthe Board under this Rule. As used in this Rule, "Project" means that fixed capital outlay study or planning activity when basic construction cost is estimated by the District to exceed the threshold amotmt provided in Section
287.0 I 7 of the Florida Statutes, for CATEGORY FIVE, or for a planning study activity when the fee for Professional Services is estimated by the District to exceed the threshold amount provided in Section 287.017 for CATEGORY TWO, as such categories may be amended or adjusted from time to time.

Qualifying Procedures. In order to be eligible to provide Professional Services to the District, a consultant must, at the time of receipt of the firm's qualification submittal:

Hold all required applicable state professional licenses in good standing;
Hold all required applicable federal licenses in good standing, if any;
Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, ifthe consultant is a corporation; and

Meet any qualification requirements set forth in the District's Request for Qualifications.

Evidence of compliance with this Rule may be submitted with the qualifications, if requested by the District. In addition, evidence of compliance must be submitted any time requested by the District.

Public Announcement. Except in cases of valid public emergencies as certified by the Board, the District shall announce each occasion when Professional Services are required for a Project or a Continuing Contract by publishing a notice providing a general description of the Project, or the nature of the Continuing Contract, and the method for interested consultants to apply for consideration. The notice shall appear in at least one ( l) newspaper of general circulation in the District and in such other places as the District deems appropriate. The 1Jotice must allow at least fourteen (14) days for submittal of qualifications from the date of publication. The District may maintain lists of consultants interested in receiving such notices. These consultants are encouraged to submit annually statements of qualifications and performance data. The District shall make reasonable efforts to provide copies of any notices to such consultants, but the failure to do so shall not give such consultants any bid protest or other rights or otherwise disqualify any otherwise valid procurement process. The Board has the

27

right to reject any and all qualifications, and such reservation shall be included in the published notice. Consultants not receiving a contract award shall not be entitled to recover from the District any costs ofqualification package preparation or submittal.

Competitive Selection.

The Board shall review and evaluate the data submitted in response to the notice described in section (3) of this Rule regarding qualifications and performance ability, as well as any statements of qualifications on file. The Board shall conduct discussions with, and may require public presentation by consultants regarding their qualifications, approach to the Project, and ability to furnish the required ser:vices. The Board shall then select and list the consultants, in order of preference, deemed to be the most highly capable and qualified to perform the required Professional Services, after considering these and other appropriate criteria:

The ability and adequacy of the professional personnel employed by each consultant;

Whether a consultant is a certified minority business enterprise;

Each consultant's past performance;

The willingness of each consultant to meet time and budget requirements;

The geographic location of each consultant's headquarters, office and personnel in relation to the project;

The recent, current, and projected workloads of each consultant; and

The volume of work previously awarded to each consultant by the District.

Nothing in these Rules shall prevent the District from evaluating and eventually selecting a consultant if less than three (3) Responsive qualification packages, including packages indicating a desire not to provide Professional Services on a given Project, are received.

If the selection process is administered by any person or conunittee other than the full Board, the selection made will be presented to the foll Board with a recommendation that competitive negotiations be instituted with the selected firms in order ofpreference listed.

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Notice of the rankings adopted by the Board, including the rejection of some or all qualification packages, shall be provided in writing to all consultants by United States Mail, hand delivery, facsimile, or overnight delivery service. The notice shall include the following statement: "Failure to file a protest within the time prescribed in Rule 3. 11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District's ranking decisions under this Rule shall be in accordance with the procedures set forth in Rule 3. 11. 

Competitive Negotiation.

After the Board bas authorized the beginning of competitive negotiations, the District may begin such negotiations with the firm listed as most qualified to perform the required Professional Services at a rate or amount
of compensation which the Board determines is fair, competitive, and reasonable.

In negotiating a lump-sum or cost-plus-a-fixed-fee professional contract for more thru1 the threshold amount provided in Section 287.017 of the Florida Statutes, for CATEGORY FOUR, the firm receiving the award shall be required to execute a truth-in-negotiation certificate stating that "wage rates and other factual unit costs supporting the compensation are accurate, complete and current at the time of contracting." In addition, any professional service contract under which such a certificate is required, shall contain a provision that "the original contract price and any additions thereto, shall be adjusted to exclude any significant sums by which the Board determines the contract price was increased due to inaccurate, incomplete, or noncurrent wage rates and other factual unit costs."

Should the District be unable to negotiate a satisfactory agreement with the firm determined to be the most qualified at a price deemed by the District to be fair, competitive, and reasonable, then negotiations with that firm shall be terminated and the Distiict shall immediately begin negotiations with the second most qualified firm. If a satisfactory agreement with the second firm cannot be reached, those negotiations shall be terminated and negotiations with the third most qualified firm shaU be undertaken.

(d) Should the District be unable to negotiate a satisfactory agreement with one of the top three (3) ranked consultants, additional firms shall be selected by the District, in order of their competence and qualifications. Negotiations shall continue, beginning with the first-named finn on the list, until an agreement is reached or the list offin11S is exhausted.

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(8)

Contracts: Public Records. In accordance with Florida law, each contract entered into pursuant to this Rule shall include provisions requfred by law that require the contractor to comply with public records laws.
Continuing Contract. Nothing in this Rule shaU prohibit a Continuing Contract between a consultant and the District.
Emergency Purchase. The District may make an Emergency Purchase without complying with these Rules. The fact that an Emergency Purchase has occurred or is necessary shall be noted in the minutes ofthe next Board meeting.

Specific Autbo1ity: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented: §§ 119.0701, L90.011(3), 190.033, 287.055, Fla. Stat.

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Rule 3.2	Procedure Regarding Auditor Selection.
In order to comply with the requirements of Section 21 8.391 of the Florida Statutes, the following procedures are outlined for selection of firms or individuals to provide Auditing Services and for the negotiation of such contracts. For audits required under Chapter 190 of the Florida Statutes but not meeting the thresholds of Chapter 218 of the Florida Statutes, the District need not follow these procedures but may proceed with the selection of a firm or individual to provide Auditing Services and for the negotiation of such contracts in the maimer the Board determines is in the best interests ofthe District.

Definitions.

"Auditing Services" means those services withjn the scope of the practice of a certified public accounting firm licensed under Chapter 473 of the Florida Statutes, and qualified to conduct audits in accordance with government auditing standards as adopted by the Florida Board of Accountancy.

"Committee" means the auditor selection committee appointed by the Board as described in section (2) of this Rule.

Establishment of Auditor Selection Committee. Prior to a public announcement under section (4) of this Rule that Auditing Services are required, the Board shall establish an auditor selection committee ("Committee"), the primary purpose of which is to assist the Board in selecting an auditor to conduct the annual financial audit required by Section 21 8.39 of the Florida Statutes. The Committee shall include at least three individuals, at least one ofwhich must also be a member of the Board. The establishment and selection of the Committee must be conducted at a publicly noticed and held meeting of the Board. The Chairperson of the Committee must be a member of the Board. An employee, a chief executive officer, or a chief financial officer of the District may not serve as a member of the Committee; provided however such individual may serve the Committee in an advisory capacity.

Establishment of Minimum Qualifications and Evaluation Criteria. Prior to a public announcement w1der section (4) of this Rule that Auditing Services are required, the Committee shall meet at a publicly noticed meeting to establish minimum qualifications and factors to use for the evaluation of Auditing Services to be provided by a certified public accounting firm licensed under Chapter 473 of the Florida Statutes, and qualified to conduct audits in accordance with government auditing standards as adopted by the Florida Board of Accountancy.

Minimum Qualifications. In order to be eligible to submit a proposal, a finn must, at all relevant times including the time of receipt of the proposal by the District:

31 

Hold all required applicable state professional licenses in good standing;
Hold all required applicable federal licenses in good standing, if any;
Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the proposer is a corporation; and
Meet	any pre-qualification requirements established by the Committee and set forth in the RFP or other specifications.
If requested in the RFP or other specifications, evidence of compliance with the minimum qualifications as established by the Committee must be submitted with the proposal.
Evaluation Criteria. The factors established for the evaluation of Auditing Services by the Committee shall include, but are not limited to:
Ability of personnel;
Experience;
(iij)	Ability to furnish the required services; and
(iv)		Such other factors as may be determined by the Committee to be applicable to its particular requirements.

The Committee may also choose to consider compensation as a factor. If the Commjttee establishes compensation as one of the factors, compensation shall not be the sole or predominant factor used to evaluate proposals.
	Public Announcement. After identifying the factors to be used in evaluating the proposals for Auditing Services as set forth in section (3) of this Rule, the Committee shall publicly announce the opportunity to provide Auditing Services. Such public announcement shall include a briefdescription of the audit and how interested firms can apply for consideration and obtain the RFP. The notice shall appear in at least one (1) newspaper of general circulation in the District and the county in which the District is located. The public announcement shall allow for at least seven (7) days for the submission ofproposals.
Request for Proposals. The Committee shall provide interested firms with a Request for Proposals ("RFP"). The RFP shall provide information on how proposals are to be evaluated and such other information the Committee

32

determines is necessary for the finn to prepare a proposal. The RFP shall state the time and place for submitting proposals. .

Committee's Evaluation of Proposals and Recommendation. The Committee shall meet at a publicly held meeting that is publicly noticed for a reasonable time in advance of the meeting to evaluate all qualified proposals and may, as part of the evaluation, require that each interested firm provide a public presentation where the Committee may conduct discussions with the firm, and where the firm may present infonnation, regarding the £inn's qualifications. At the pubLic meeting, the Committee shall rank and recommend in order of preference no fewer than three firms deemed to be the most highly qualified to perform the required services after considering the factors established pursuant to subsection (3)(b) of this Rule. lf fewer than three firms respond to the RFP or if no fmns respond to the RFP, the Committee shall recommend such firm as it deems to be the most highly qualified. Notwithstanding the foregoing, the Committee may recommend that any and all proposals be rejected.

Board Selection ofAuditor.

Where compensation was not selected as a factor used in evaluating the proposals, the Board shall negotiate with the firm ranked first and inquire of that firm as to the basis of compensation. If the Board is unable to negotiate a satisfactory agreement with the first ranked firm at a price deemed by the Board to be fair, competitive, and reasonable, then negotiations with that firm shall be terminated and the Board shall immediately begin negotiations with the second ranked firm. If a satisfactory agreement with the second ranked firm cannot be reached, those negotiations shall be terminated and negotiations with the third ranked firm shall be undertaken. The Board may reopen fonnal negotiations with any one of the three top-ranked firms, but it may not negotiate with more than one firm at a time. If the Board is unable to negotiate a satisfactory agreement with any of the selected firms, the Committee shall recommend additional firms in order of the firms' respective competence and qualifications. Negotiations shall continue, beginning with the first-named firm on the list, until an agreement is reached or the list of firms is ex.hausted.

Where compensation was selected as a factor used in evaluating the proposals, the Board shall select the highest-ranked qualified firm or document in its public records the reason for not selecting the highest­ ranked qualified firm.

In negotiations with firms under this Rule, the Board may allow the District Manager, District Counsel, or other designee to conduct negotiations on its behalf.

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Notwithstanding the foregoing, the Board may reject any or all proposals. The Board shall not consider any proposal, or enter into any contract for Auditing Services, unless the proposed agreed-upon compensation is reasonable to satisfy the requirements of Section 218.39 of the Florida Statutes, and the needs of the District.

Contract. Any agreement reached under this Rule shall be evidenced by a written contract, which may take the form ofan engagement letter signed and executed by both parties. The written contract shall include all provisions and condjtions of the procurement ofsuch services and shall include, at a minimum, the following:

A provision specifying the services to be provided and fees or other compensation for such services;

A provision requiring that invoices for fees or other compensation be submitted in sufficient detail to demonstrate compliance with the terms of the contract;

A provision setting forth deadljnes for the auditor to submit a preliminary draft audit report to the District for review and to submit a final audit report no later than June 30 of the fiscal year that follows the fiscal year for which the audit is being conducted;

A provision specifying the contract period, including renewals, and conditions under which the contract may be terminated or renewed. The maximum contract period including renewals shall be five (5) years. A renewal may be done without the use of the auditor selection procedures provided in this Rule but must be in writing.

Provisions required by law that require the auditor to comply with public records laws.

Notice of Award. Once a negotiated agreement with a finn or individual is reached, or the Board authorizes the execution of an agreement with a firm where compensation was a factor in the evaluation of proposals, notice of the intent to award, including the rejection of some or all proposals, shall be provided in writing to all proposers by United States Mail, hand delivery, facsimile, or overrught delivery service. The notice shall include the following statement: "Failure to file a protest within the time prescribed in Rule 3. 11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests regarding the award of contracts tmder this Rule shall be as provided for in Rule 3. 11. No proposer shall be entitled to recover any costs of proposal preparation or submittal from the District.

Specific Authm·ity: §§ 190.011(5), 190.01 1(15), Fla. Stat. Law Implemented: §§ 119.0701, 218.33, 218.391, Fla. Stat.

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35

Rule 3.3
( 1) 

(2)

Purchase of Insurance.
Scope. The purchases of life, health, accident, hospitalization, legal expense, or annuity insuraoce, or all of any kinds of such insurance for the officers and employees of the District, and for health, accident, hospitalization, and legal expenses upon a group insurance plan by the District, shall be governed by this Rule. This Rule does not apply to the purchase of any other type of insurance by the District, including but not limited to liability insurance, property insurance, and directors and officers insurance. Nothing in this Rule shall require the District to purchase insurance.
Procedure.	For a purchase of insurance within the scope of these Rules, the following procedure shall be followed:
The Board shall cause to be prepared a Notice ofInvitation to Bid.
Notice of the Invitation to Bid shall be advertised at least once in a newspaper of general circulation within the District. The notice shall allow at least fourteen (14) days for submittal of bids.
The District may maintain a list of persons interested in receiving notices of Invitations to Bid. The District shall make reasonable efforts to provide copies of any notices to such persons, but the failure to do so shall not give such consultants any bid protest or other rights or othe1wise disqualify any otherwise valid procurement process.
Bids shat.I be opened at the time and place noted in the Invitation to Bid.
If only one (I) response to an Invitation is received, the District may proceed with the purchase. If no response to an Invitation to Bid is received, the District may take whatever steps are reasonably necessary in order to proceed with the purchase.

The Board has the right to reject any and all bids and such reservations shall be included in all solicitations and advertisements.

Simultaneously with the review of the submitted bids, the District may undertake negotiations with those companies that have submitted reasonable and tin1ely bids and, in the opinion of the District, are fully qualified and capable of meeting all services and requirements. Bid responses shall be evaluated in accordance with the specifications and criteria contained in the Invitation to Bid; in addition, the total cost to the District, the cost, if any, to the District officers, employees, or their dependents, the geographic location of the company's headquarters and offices in relation to the District, and the ability of the company to guarantee premium stability may be considered. A contract to purchase

36

insurance shall be awarded to that company whose response to the Invitation to Bid best meets the overall needs of the District, its officers, employees, and/or dependents.

Notice ofthe intent to award, including rejection ofsome or all bids, shall be provided in writing to all bidders by United States Mail, by hand delivery, or by overnight delivery service. The notice shall include the following statement: "Failure to file a protest within the time prescribed in Rule 3. 11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District's procurement of insurance under this Rule shall be in accordance with the procedures set forth in Rule 3.11. 

Specific Authority: §§ 190.011(5), 190.01 1(15), Fla. Stat. Law Implemented: § 112.08, Fla. Stat.

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Rule 3.4

(2)

Pre-qualification
Scope. In its discretion, the District may undertake a pre-qualification process in accordance with this Rule for vendors to provide construction services, goods, supplies, and materials, Contractual Services, and maintenance services.
Procedure.	When the District seeks to pre-qualify vendors, the following procedures shall apply:
The Board shall cause to be prepared a Request for Qualifications.
For construction services exceeding the thresholds described in Section
255.20 of the Florida Statutes, the Board must advertise the proposed pre­
qualification criteria and procedures and allow at least seven (7) days notice of the public hearing for comments on such pre-qualification criteria and procedures. At such public hearing, potential vendors may object to such pre-qualification criteria and procedures. Following such public hearing, the Board shall fonnally adopt pre-qualification criteria and procedures prior to the advertisement ofthe Request for Qualifications for constmction services.
The Request for Qualifications shall be advertised at least once in a newspaper of general circulation within the District and within the county in which the District is located. The notice shall allow at least seven (7) days for submittal of qualifications for goods, supplies and materials, Contractual Services, maintenance services, and construction services under two hundred fifty thousand dollars ($250,000). The notice shall allow at least twenty-one (21) days for submittaJ of qualifications for construction services estimated to cost over two hundred fifty thousand dollars ($250,000) and thirty (30) days for construction services estimated to cost over five hundred thousand dollars ($500,000).
The District may maintain lists of persons interested in receiving notices of Requests for Qualj_fications.  The District shall make a good faith effort to provide written notice, by electronic mail, United States Mail, hand delivery, or facsimile, to persons who provide their name and address to the District Manager for inclusion on the list. However, failure of a person to receive the notice shall not invalidate any pre-qualification detennination or contract awarded in accordance with these Rules and shall not be a basis for a protest of any pre-qualification detennination or contract award.
If the District has pre�qualified vendors for a particular category of purchase, at the option of the District, only those persons who have been pre-qual ified will be eligible to submit bids, proposals, replies or

38

responses in response to the applicable Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

In order to be eligible to submit qualifications, a firm or individual must, at the time ofreceipt ofthe qualifications:
Hold all required applicable state professional licenses m good standing;
Hold all required applicable federal licenses in good standing, if any;
Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 ofthe Florida Statutes, if the vendor is a corporation; and
Meet any special pre-qualification requirements set forth in the Request for Qualifications.
Evidence of compliance with these Rules must be submitted with the qualifications if required by the District. Failure to submit evidence of compliance when required may be grounds for rejection of the qualifications.
Qualifications shall be presented to the Board, or a committee appointed by the Board, for evaluation in accordance with the Request for Qualifications and this Rule. Minor variations in the qualifications may be waived by the Board. A variation is minor if waiver ofthe variation does not create a competitive advantage or disadvantage ofa material nature.
All vendors determined by the District to meet the pre-qualification requirements shall be pre-qualified. To assure full understanding of the responsiveness to the requirements contained in a Request for Qualifications, discussions may be conducted with qualified vendors. Vendors shall be accorded fair treatment prior to the submittal date with respect to any opportunity for discussion and revision of qualifications. For construction services, any contractor pre-qualified and considered eligible by the Department of Transportation to bid to perform the type of work the project entails shall be presumed to be qualified to perform the project.
The Board shall have the right to reject all qualifications if there are not enough to be competitive or if rejection is determined to be in the best interest of the District. No vendor shall be entitled to recover any costs of qualification preparation or submittal from the District.

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(3)

Notice of intent to pre-qualify,  including rejection of some or all qualifications, shall be provided in v,riting to all vendors by United States Mail, electronic mail, hand delivery, facsimile, or overnight delivery service. The notice shall include the following statement: "Failure to file a protest within the time prescribed in Rule 3.1 l of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District's pre-qualification decisions under this Rule shall be in accordance with the procedures set forth in Rule 3. l l; provided however, protests related to the pre-qualification criteria and procedures for construction services shall be resolved in accordance with section (2)(b) of this Rule and Section 255.20(l)(b) ofthe Florida Statutes.

Suspension. Revocation,or Denial ofQualification

The District, for good cause, may deny, suspend, or revoke a prequalified vendor's pre-qualified status. A suspension, revocation, or denial for good cause shall prohibit the vendor from bidding on any District construction contract for which qualification is required, shall constitute a detenninatio11 of non-responsibility to bid on any other District construction or maintenance contract, and shall prohibit the vendor from acting as a material suppljer or subcontractor on any District contract or project during the period of suspension, revocation, or denial. Good cause shall include the following:

One ofthe circumstances specified under Section 337.16(2), Fla. Stat., has occurred.

n. Affiliated contractors submitted more than one proposal for the same work. In this event the pre-qualified status of all of the affiliated bidders will be revoked, suspended, or denied. All bids of affiliated bidders will be rejected.

u1. The vendor made or submitted  false, deceptive, or fraudulent statements, certifications, or materials in any clain1 for payment or any information required by any District contract.

1v. The vendor or its affiliate defaulted on any contract or  a  contract surety assumed control of :financial responsibility for any contract of the vendor.

The vendor's qualification to bid is suspended, revoked, or denied by any other public or semi-public entity, or the vendor has been the subject of a civil enforcement proceeding or settlement involving a public or semi-public entity.

v1. The vendor failed to comply with contract or warranty requirements or failed to follow District direction in the performance of a contract.

40

vu. The vendor failed to timely furnish all contract documents required by the contract specifications, special provisions, or by any state or federal statutes or regulations. Ifthe vendor fails to furnish any of the subject contract documents by the expiration of the period of suspension, revocation, or denial set forth above, the vendor's pre­ qualified status shall remain suspended, revoked, or denied until the documents are furnished.
v111. The vendor failed to notify the District within IO days of the vendor, or  any  of its  affiliates,  being  declared  in  default  or  otheiwise  not completing work on a contract or being suspended from qualification to bid or denied qualification to bid by any other public or semi-public agency.
The vendor did not pay its subcontractors or suppliers m a timely manner or in compliance with contract documents.
The vendor has demonstrated instances of poor or unsatisfactory performance, deficient management resulting in project delay, poor q11ality workmanship, a history of payment of liquidated damages, untimely completion of projects, uncooperative attitude, contract litigation, inflated claims or defaults.
x1. An affiliate of the vendor has previously been determined by the District to be non-responsible, and the specified period of suspension, revocation, denial, or non-responsibility remains in effect.
xu. The vendor or affiliate(s) has been convicted ofa contract crime.
l. The tem1 "contract crime" means any violation of state or federal antitnLSt laws with respect to a public contract or any violation of any state or federal law involving fraud, bribery, collusion, conspiracy, or material misrepresentation with respect to a pub! ic contract.
The tenn "convicted" or "conviction" means a finding of guilt or a conviction of a contract crime, with or without an adjudication ofguilt, in any federal or state trial court ofrecord as a result of a jmy verdict, nonjmy trial, or entry of a plea of guilty or nolo contendere.
A denial, suspension, or revocation shall prohibit tbe vendor from being a subcontractor on District work during the period of denial, suspension, or revocation, except when a prime contractor's bid has used prices of a subcontractor who becomes disqualified after the bid, but before the request for authorization to sublet is presented.

41

The District shaU inform the vendor in writing of its intent to deny, suspend, or revoke its pre-qualified status and inform the vendor of its right to a hearing, the procedure which must be followed, and the applicable time limits. 1f a hearing is requested within IO days after the receipt ofthe notice of intent, the hearing shall be held within 30 days after receipt by the District of the request for the hearing. The decision shall be issued within 15 days after the hearing.
Such suspension or revocation shaU not affect the vendor's obligations under any preexisting contract.
In the case of contract crimes, the vendor's pre-qualified status under this Rule shall be revoked indefinitely. For all violations of Rule 3.4(3){a) other than for the vendor's conviction for contract crimes, the revocation, denial, or suspension of a vendor's pre-qualified status under this Rule shall be for a specific period of time based on the seriousness of the deficiency.
Examples offactors affecting the seriousness of a deficiency are:
Impacts on project schedule, cost, or quality of work;
Unsafe conditions allowed to exist;
w. Complaints from the public;
1v. Delay or interference with the bidding pcocess;
v. The potential for repetition;
v1. Integrity ofthe public contracting process;
v11. Effect on the health, safety, and welfare ofthe public.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented: §§ 190.033, 255.0525, 255.20, Fla. Stat.

42

Rule 3.5

(1) 

(2)

Construction Contracts, Not Design-Build.
Scope. All contracts for the construction or improvement of any building, structure, or other public construction works authorized by Chapter 190 of the Florida Statutes, the costs of which are estimated by the District in accordance with generally accepted cost accounting principles to be in excess ofthe threshold amount for applicability of Section 255.20 of the Florida Statutes, as that am0tmt may be indexed or amended from time to time, shall be let under the terms of these Rules and the procedures of Section 255.20 of the Florida Statutes, as the same may be amended from time to time. A project shall not be divided solely to avoid the threshold bidding requirements.
Procedure. When a purchase of construction services is within the scope of this Rule, the following procedures shall apply:
The Board shall cause to be prepared an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.
Notice of the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation shall be advertised at least once in a newspaper of general circulation in the District and in the county in which the District is located. The notice shall also include the amount of the bid bond, if one is required. The notice shall allow at least twenty-one (21) days for submittal of sealed bids, proposals, replies, or responses, unless the Board, for good cause, detennines a shorter period of time is appropriate. Any project projected to cost more than five hundred thousand dollars ($500,000) must be noticed at least thirty (30) days prior to the date for submittal of bids, proposals, repIies, or responses. If the Board has previously pre-qualified contractors pmsuant to Rule 3.4 and determined that only the contractors that have been pre-qualified will be permitted to submit bids, proposals, replies, and responses, the Notice of Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation need not be published. Instead, the Notice of invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation shall be sent to the pre-qualified contractors by United States Mail, hand delivery, facsimile, or overnight delivery service.

The District may maintain lists of persons interested in receiving notices of Invitations to Bid, Requests for Proposals, Invitations to Negotiate, and Competitive Solicitations. The District shaU make a good faith effort to provide written notice, by electronic mail, United States Mail, hand delivery, or facsimile, to persons who provide their name and address to the District Manager for inclusion on the list. However, fajlure of a person to receive the notice shaU not invalidate any contract awarded in accordance with this Rule and shall not be a basis for a protest of any contract award.

43

If the District has pre-qualified providers of construction services, then, at the option ofthe District, only those persons who have been pre-qualified will be eligible to submit bids, proposals, replies, or responses to Invitations to Bid, Requests for Proposals, Invitations to Negotiate, and Competitive Solicitations.
In orderto be eligible to submit a bid, proposal, reply, or response, a firm or individual must, at the time of receipt of the bids, proposals, replies, or responses:
Hold all required applicable state professional licenses m good standing;
Hold all required applicable federal licenses in good standing, if any;
Hold a current and active Florida corporate charter or be authorized to do business in the State ofFlorida in accordance with Chapter 607 of the Florida Statutes, ifthe bidder is a corporation; and
Meet any special pre-qualification requirements set forth in the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.
Any contractor that has been found guilty by a court of any violation of federal labor or employment tax laws regarding subjects including but not limited to, reemployment assistance, safety, tax withholding, worker's compensation, unemployment tax, social security and Medicare tax, wage or hour, or prevailing rate laws within the past 5 years may be considered ineligible by the District to submit a bid, response, or proposal for a District project.
Evidence of compliance with these Rules must be submitted with the bid, proposal, reply, or response, if required by the District. Failure to submit evidence of compliance when required may be grounds for rejection ofthe bid, proposal, reply, or response.
(t) Bids, proposals, replies, and responses, or the portions of which that include the price, shall be publicly opened at a meeting noticed in accordance with Rule 1.3, and at which at least one district representative is present. The name of each bidder and the price submitted in the bid shaU be announced at such meeting and shall be made available upon request. Minutes should be taken at the meeting and maintained by the District. Bids, proposa.ls, replies, and responses shall be evaluated in

44

accordance witb the respective Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation and these Rules. Minor variations in tbe bids, proposals, replies, or responses may be waived by the Board. A variation is minor if waiver ofthe variation does not create a competitive advantage or disadvantage of a material nattue. Mistakes in arithmetic extension ofpricing may be corrected by the Board. Bids and proposals may not be modified or supplemented after opening; provided however, additional information may be requested and/or provided to evidence compliance, make non-material modifications, clarifications, or supplementations, and as otherwise permitted by Florida law.
(g) The lowest Responsive Bid submitted by a Responsive and Responsible Bidder in response to an Invitation to Bid shall be accepted. In relation to a Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, the Board shall select the Responsive Proposal, Reply, or Response submitted by a Responsive and Responsible Vendor which is most advantageous to the District. To assure fulJ understanding of the responsiveness to the solicitation requirements contained in a Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, discussions may be conducted with qualified vendors. Vendors shall be accorded fair treatment prior to the submittal date with respect to any opportunity for discussion, preparation, and revision of bids, proposals, replies, and responses.
(b) The Board shall have the right to reject all bids, proposals, replies, or responses because they exceed the amount of funds budgeted for the pmcbase, if there are not enough to be competitive, or if rejection is detennined to be in the best interest ofthe District. No contractor shall be entitled to recover any costs of bid, proposal, response, or reply preparation or submittal from the District.
(i) The Board may require potential contractors to furnish bid bonds, perfom1ance bonds, and/or other bonds with a responsible surety to be approved by the Board.
U) Notice of intent to award, including rejection of some or all bids, proposals, replies, or responses, shall be provided in writing to all contractors by United States Mail, hand delivery, facsimile, or overnight
delivery service. The notice shall include the following statement: "Failure to file a protest within the time prescribed in Rule 3. 11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District's purchase of construction services under this Rule shall be in accordance with the procedures set forth in Rule 3. 11. 

45

(3)

(4)

(5)

(6)

(k) If less than three (3) Responsive Bids, Proposals, Replies, or Responses are received, the District may purchase construction services or may reject the bids, proposals, replies, or responses for a lack of competitiveness. If no Responsive Bid, Proposal, Reply, or Response is received, the District may proceed witb the procurement of construction services, in the manner the Board determines is in the best interests of the District, which may include but is not limited to a direct purchase of the constmction services without further competitive selection processes.

Sole Source: Government. Construction services that are only available from a single source are exempt from this Rule. Construction services provided by governmental agencies are exempt from this RuJe. This Rule shall not apply to the purchase of construction services, which may include goods, supplies, or materials, that are purchased tmder a federal, state, or local government contract that has been competitively procured by such federal, state, or local government in a manner consistent with the material procurement requirements ofthese Rules. A contract for construction services is exempt from this Rule if state or federal law prescribes with whom the District must contract or if the rate of payment is established during the appropriation process.

Contracts: Public Records. In accordance with Florida law, each contract entered into pursuant to this Rule shall include provisions required by law that require the contractor to comply with public records laws.

Emergency Purchases. The District may make an Emergency Purchase without compl0ng with these mies. The fact that an Emergency Purchase has occurred or is necessary shall be noted in the minutes ofthe next Board Meeting.

Exceptions. This Rule is inapplicable when:

The project is undertaken as repair or maintenance of an existing public facility;

The funding source of the project will be diminished or lost because the time required to competitively award the project after the funds become available exceeds the time within which the funding source must be spent;

The District has competitively awarded a project and the contractor has abandoned the project orthe District has terminated the contract; or

The District, after public notice, conducts a public meeting under Section
286.01 I of the Florida Statutes, and finds by a majority vote of the Board that it is in the public's best interest to perform the project using its own services, employees, and equipment.

Specific Authority: §§ 190.011(5), 190.011(15), Fl:,. Stilt.
Law Implemented: §§ 119.0701, 189.053, 190.033, 255.0518, 255.0525, 255.20, 287.055, Fla. Stat.

46

Rule 3.6
(1) 

(2)

Construction Contracts, Design-Build.

Scope. The District may utilize Design-Build Contracts for any public construction project for which the Board determines that use ofsuch contract is in the best interest of the District. When letting a Design-Build Contract, the District shall use the following procedure:

Procedure.

The District shall utilize a Design Criteria Professional meeting the requirements of Section 287.055(2)(k) of the Florida Statutes, when developing a Design Criteria Package, evaluating the proposals and qualifications submitted by Design-Build Firms, and determining compliance of the project construction with the Design Criteria Package. The Design Criteria Professional may be an employee of tl1e District, may be the District Engineer selected by the District pursuant to Section
287.055 of the Florida Statutes, or may be retained pursuant to Rule 3.1. The Design Criteria Professional is not eligible to render services under a Design-Build Contract executed pursuant to the Design Criteria Package.

A Design Criteria Package for the c011struction project shall be prepared and sealed by the Design Criteria Professional. If the project utilizes existing plans, the Design Criteria Professional shall create a Design Criteria Package by supplementing the plans with project specific requirements, ifany.

The Board may either choose to award the Design-Build Contract pursuant to the competitive proposal selection process set forth in Section 287.055(9) of the Florida Statutes, or pursuant to the qualifications-based selection process pursuant to Rttle 3. l. 

Qualifications-Based Selection.. If the process set forth in Rule 3.1 is utilized, subsequent to competitive negotiations, a guaranteed maxi1nu1n   price   and   guaranteed   cotnplet.ion   date   shaJI   be established.

Competitive Proposal-Based Selection. Ifthe competitive proposal selection process is utilized, the Board, in consultation with the Design Criteria Professional, shall establish the criteria, standards and procedures for the evaluation of Design-Build Proposals based on price, technical, and design aspects of ilie project, weighted for the project. After a Design Criteria Package and the standards and procedures for evaluation of proposals have been developed, competitive proposals from qualified firms shall be solicited pursuant to the design criteria by the following procedure:

47

I . A Request for Proposals shall be advertised at least once in a newspaper of general circulation in the cmmty in which the District is located. The notice shall allow at least twenty-one (21) days for submittal of sealed proposals, unless the Board, for good cause, detennines a shorter period of time is appropriate. Any project projected to cost more than five hundred thousand dollars ($500,000) must be noticed at least thirty (30) days prior to the date for submittal ofproposals.
The District may maintain lists of persons interested in receiving notices of Requests for Proposals. The District shall make a good faith effort to provide written notice, by electronic mail, United States Mail, hand delivery, or facsimile, to persons who provide their name and address to the District Manager for inclusion on the list. However, failure of a person to receive the notice shall not invalidate any contract awarded in accordance with this Rule and shall not be a basis for a protest ofany contract award.
In order to be eligible to submit a proposal, a firm must, at the time ofreceipt ofthe proposals:
Hold the required applicable state professional licenses in good standing, as defined by Section 287.055(2)(11) ofthe Florida Statutes;
Hold all required applicable federal licenses in good standing, ifany;
Hold a cm-rent and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the proposer is a corporation;
Meet any special pre-qualification requirements set forth in the Request for Proposals and Design Criteria Package.
Any contractor that has been found guilty by a court of any violation of federal labor or employment tax laws regarding subjects including but not limited to reemployment assistance, safety, tax withholding, worker's compensation, unemployment tax, social security and Medicare tax, wage or hour, or prevailing rate laws within the past 5 years may

48

be considered ineligible by the District to submit a bid, response, or proposal for a District project.

Evidence of compliance with these Rules must be submitted with the proposal if required by the District. Failure to submit evidence of compliance when required may be grounds for rejection ofthe proposal.

The proposals, or the portions of which that include the price, shall be publicly opened at a meeting noticed in accordance with Rule 1.3, and at which at least one district representative is present. The name of each bidder and the price submitted in the bid shall be announced at such meeting and shall be made available upon request. Minutes should be taken at the meeting and maintained by the District. In consultation with the Design Criteria Professional, the Board shall evaluate the proposals received based on evaluation criteria and procedures established prior to the solicitation of proposals, including but not limited to qualifications, availability, and past work of the firms and the partners and members thereof The Board shall then select no fewer than three (3) Design­ Build Firms as the most qualified.

The Board shall have the right to reject all proposals if the proposals are too high, or rejection is determined to be in the best interest of the District. No vendor shall be entitled to recover any costs of proposal preparation or submittal from the District.

Ifless than three (3) Responsive Proposals are received, the District may purchase design-btLild services or may reject the proposals for lack of competitiveness. If no Responsive Proposals are received, the District may proceed with the procurement of design-build services in the manner the Board determines is in the best interests of the District, which may include but is not limited to a direct purchase of the design-build services without further competitive selection processes.

Notice of the rankings adopted by the Board, including the rejection of some or all proposals, shall be provided in writing to all consultants by United States Mail, hand delivery, facsimile, or overnight delivery service. The notice shall inclttde the following statement: "Failtrre to file a protest within the time prescribed in Rule 3.11 ofthe

49

Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District's rankings under this Rule shall be in accordance with the procedures set forth in Rule 3. 11 .

The Board shall negotiate a contract with the firm ranking the highest based on the evaluation standards and shall establish a price which the Board determines is fair, competitive and reasonable. Should the Board be tmable to negotiate a satisfactory contract with the firm considered to be the most qualified at a price considered by the Board to be fair, competitive, and reasonable, negotiations with that fim1 must be temunated. The Board shall then undertake negotiations with the second most qualified firm, based on tbe ranking by tbe evaluation standards. Should the Board be unable to negotiate a satisfactory contract with the finn considered to be the second most qualified at a price considered by the Board to be fair, competitive, and reasonable, negotiations with that firm must be terminated. The Board shall then ttndertake negotiations with the third most qualified firm. Should the Board be unable to negotiate a satisfactory contract with the firm considered to be the third most q1ialified at a price considered by the Board to be fair, competitive, and reasonable, negotiations with that firm must be terminated. Should the Board be unable to negotiate a satisfactory contract with any of the selected firms, the Board shall select additional finns in order of their rankings based on the evaluation standards and continue negotiations until an agreement is reached or the list offirms is exhausted.

After the Board contracts with a firm, the firm shall bring to the Board for approval, detailed working drawings of the project.

l 0. The Design Criteria Professional shall evaluate the compliance of the detailed working drawings and project construction with the Design Criteria Package and shall provide the Board with a report ofthe same.

Contracts: Public Records. In accordance with Florida law, each contract entered into pursuant to this Rule shall include provisions required by law that require the contractor to comply with public records laws.

Emergency Purchase. The Board may, in case of public emergency, declare an emergency and immediately proceed with negotiations with the best qualified

50

Design-Build Firm available at the time. The fact that an Emergency Purchase has occurred shall be noted in the minutes ofthe next Board meeting.
Exceptions. This Rule is inapplicable when:
The project is undertaken as repair or maintenance of an existing public facility;

The funding source of the project will be diminished or lost because the time required to competitively award the project after the funds become available exceeds the time within which the funding source must be spent;
The District bas competitively awarded a project and the contractor has abandoned the project or the District bas terminated the contractor; or
The District, after public notice, conducts a public meeting under Section
286.0 l l of the Florida Statutes, and finds by a majority vote ofthe Board that it is in the public's best interest to perform the project using its own services, employees, and equipment.

Specific Authority: §§ 190.0J 1(5), 190.01 1(15), Fla. Stat.
Law Implemented: §§ 119.0701, 189.053, 190.033, 255.0518, 255.0525, 255.20, 287.055, Fla. Stat.

51 

Rule 3.7

(2)

(3)

Payment and Performance Bonds.

Scope. This Rule shall apply to contracts for the construction of a public building, for the prosecution and completion of a public work, or for repairs upon a public building or public work and shall be construed in addition to tenns prescribed by any other Rule that may also apply to such contracts.
Reguired Bond. Upon entering into a contract for any ofthe services described in section (1) of this Rule in excess of $200,000, the Board should require that the contractor, before commencing the work, execute and record a payment and perfonnance bond in an amount equal to the contract price. Notwithstanding the tenns of the contract or any other law, the District may not make payment to the contractor until the contractor has provided to the District a certified copy of the recorded bond.
Discretionary Bond. At the discretion ofthe Board, upon entering into a contract for any of the services described in section ( 1) of this Rule for an amount not exceeding $200,000, the contractor may be exempted from executing a payment and pe1formance bond.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law ]mplerneoted: § 255.05, Fla. Stat.

52

Rule 3.8

(2)

Goods, Supplies, and Mate.-ials.

Puwose and Scope. All purchases of goods, supplies, or materials exceeding the amount provided in Section 287.017 of the Florida Statutes, for CATEGORY FOUR, shall be purchased under the terms of this Rule. Contracts for purchases of"goods, supplies, and materials" do not include printing, insurance, advertising, or legal notices. A contract involving goods, suppljes, or materials plus maintenance services may, in the discretion ofthe Board, be treated as a contract for maintenance services. However, a purchase shall not be divided solely in order to avoid the threshold bidding requirements.
Procedure. When a purchase of goods, supplies, or materials is within the scope ofthis Rule, the following procedures shall apply:
The Board shall cause to be prepared an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.
Notice of the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Soljcitation shall be advertised at least once in a newspaper of general circulation within the District and within the county in which the District is located. The notice shall also include the amount ofthe bid bond, if one is required. The notice shall allow at least seven (7) days for submittal of bids, proposals, replies, or responses.
The District may maintain lists of persons interested in receiving notices of Invitations to Bid, Requests for Proposals, Invitations to Negotiate, or Competitive Solicitations. The District shall make a good faith effort to provide written notice, by electronic mail, United States Mail, hand delivery, or facsimile, to persons who provide their name and address to the District Manager for inclusion on the list. However, failure of a person to receive the notice shall not invalidate any contract awarded in accordance with this Rule and shall not be a basis for a protest of any contract award.
If the District has pre-qualified suppliers of goods, supplies, and materials, then, at the option of the District, only those persons who have been pre­ qualified will be eligible to submit bids, proposals, replies, or responses.
In order to be eligible to submit a bid, proposal, reply, or response, a firm or individual must, at the time of receipt of the bids, proposals, replies, or responses:
Hold all required applicable state professional licenses m good standing;
Hold all required applicable federal licenses in good standing, ifany;

53

Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the vendor is a corporation; and
Meet any special pre-qualification requirements set forth in the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.
Evidence of compliance with these Rules must be submitted with the bid, proposal, reply or response if required by the District. Failure to submit evidence of compliance when required may be grounds for rejection ofthe bid, proposal, reply, or response.

Any firm or individual whose principal place of business is outside the State of Florida must also submit a written opinion of an attorney at law licensed to practice law in that foreign state, as to the preferences, if any or none, granted by the law of that foreign state to business entities whose principal places ofbusiness are in that foreign state, in the letting of any or all public contracts. Failure to submit such a written opinion or submission of a false or misleading written opinion may be grounds for rejection of the bid, proposal, reply, or response.
Bids, proposals, replies, and responses shall be publicly opened at the time and place noted on the Invitation to Bid, Request for Proposals, lnvitation to Negotiate, or Competitive Solicitation. Bids, proposals, replies, and responses shall be evaluated in accordance with the respective Invitation
to Bid, Req11est for Proposals, [nvitation to Negotiate, or Competitive Solicitation, and this Rule. Minor variations in the bids, proposals, replies, or responses may be waived by the Board. A variation is minor if waiver ofthe variation does not create a competitive advantage or disadvantage of a material nature. Mistakes in arithmetic extension of pricing may be corrected by the Board. Bids and proposals may not be modified or supplemented after opening; provided however, additional information may be requested and/or provided to evidence compliance, make non­ material modifications, clarifications, or supplementations, and as otherwise permitted by Florida law.
The lowest Responsive Bid, after taking into account the preferences provided for in this subsection, submitted by a Responsive and Responsible Bidder in response to an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation shall be accepted. If the lowest Responsive Bid is submitted by a Responsive and Responsible Bidder whose principal place of business is located in a foreign state which does not grant a preference in competitive purchase to businesses whose principal place of business are in that foreign state, the

54

lowest Responsible and Responsive Bidder whose principal place of business is in the State ofFlorida shall be awarded a preference of five (5) percent. If the lowest Responsive Bid is submitted by a Responsive and Responsible Bidder whose principal place of business is located in a foreign state which grants a preference in competitive purchase to businesses whose principal place of business are in that foreign state, the lowest Responsible and Responsive Bidder whose principal place of business is in the State of Florida shall be awarded a preference equal to the preference granted by such foreign state.
To assure full understanding of the responsiveness to the solicitation requirements contained in an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, discussions may be conducted with qualified vendors. Vendors shall be accorded fair treatment prior to the submittal date with respect to any opportunity for discussion, preparation, and revision of bids, proposals, replies, and responses.
The Board shall have the [ight to reject aU bjds, proposals, replies, or responses because they exceed the amount of funds budgeted for the purchase, if there are not enough to be competitive, or if rejection is determined to be in the best interest of the District. No vendor shall be entitled to recover any costs of bid, proposal, reply, or response preparation or submittal from the District.
The Board may require bidders and proposers to furnish bid bonds, performance bonds, and/or other bonds with a responsible surety to be approved by the Board.
Notice of intent to award, including rejection of some or all bids, proposals, replies, or responses shall be provided in writing to all vendors by United States Mail, hand delivery, facsimile, or overnight delivery service. The notice shall include the following statement: "Failure to file a protest within  the time  prescribed  in Rul.e  3. 11  of the  Rules of the District shall constitute a waiver of proceedings under tl10se Rules," or wording to that effect. Protests of the District's purchase of goods, supplies, and materials under this Rule shall be in accordance with the procedures set forth in Rule 3. I I. 
If less than three (3) Responsive Bids, Proposals, Replies, or Responses are received, the District may purchase goods, supplies, or materials, or may reject the bids, proposals, replies, or responses for a lack of competitiveness. If no Responsive Bid, Proposal, Reply, or Response is received, the District may proceed with the procurement of goods, supplies, and materials, in the manner the Board determines is in the best interests of the District, which may include but is not limited to a direct

55

purchase of the goods, supplies, and materials without further competitive selection processes.

(3)

(4)

(5)

Goods, Supplies, and Materials included in a Construction Contract Awarded Pursuant to Rule 3.5 or 3.6. There may be occasions where the District has undergone the competitive purchase of construction services which contract may include the provision of goods, supplies, or materials. In that instance, the District may approve a change order to the contract and directly purchase the goods, supplies, and materials. Such purchase of goods, supplies, and materials deducted from a competitively purchased construction contract shall be exempt from this Rule.

Exemption. Goods, supplies, and materials that are only available from a single source are exempt from this Rule. Goods, supplies, and materials provided by governmental agencies are exempt from this Rule. A contract for goods, supplies, or materials is exempt from this Rule if state or federal law prescribes with whom the District must contract or if the rate of payment is established during the appropriation process. This Rule shall not apply to the purchase of goods, supplies or materials that are purchased under a federal, state, or local government contract that has been competitively procured by such federal, state, or local government in a manner consistent with the material procurement requirements of these Rules.

Renewal. Contracts for the purchase of goods, supplies, and/or materials subject to this Rule may be renewed for a maximum period of five (5) years.

Emergency Purchases. The District may make an Emergency Purchase without complying with these mies. The fact that an Emergency Purchase has occurred or is necessary shaU be noted in the minutes of the next Board meeting.

Specific Autho1·ity:  §§ 190.01 1(5), 190.011.(15), Fla. Stat.
Law lmpleml'uft>tl: §§ 189.053, 190.033, 287.017, 287.084, Fla. Stat.

56

Rule 3.9	Maintenance Services.

( 1)	Scope. AU contracts for maintenance of any District facility or project shall be set under the tem1s of this Rule if the cost exceeds the amount provided in Section
287.017 of the Florida Statutes, for CATEGORY FOUR A contract involving goods, supplies, and materials plus maintenance services may, in the discretion of the Board, be treated as a contract for maintenance services. However, a purchase shall not be divided solely in order to avoid the threshold bidding requirements.

Procedure. When a purchase of maintenance services is within the scope of this Rule, the following procedures shall apply:

The Board shall cause to be prepared an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

Notice of the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation shall be advertised at least once in a newspaper of general circulation within the District and within the county in which the Disti-ict is located. The notice shall also include the amount ofthe bid bond, ifone is required. The notice shall allow at least seven (7) days for submittal ofbids, proposals, replies, or responses.

The District may maintain lists of persons interested in receiving notices of Invitations to Bid, Requests for Proposals, Invitations to Negotiate, and Competitive Solicitations. The District shall make a good faith effort to provide written notice, by electronic mail, United States Mail, hand delivery, or facsimile, to persons who provide their name and addrnss to the District Manager for inclusion on the list. However, failure  of a person to receive the notice shall not invalidate any contract awarded in accordance with this Rule and shall not be a basis for a protest of any contract award.

lf the District bas pre-qualified suppliers of maintenance services, then, at the option of the District, only those persons who have been pre-qualified will be eligible to submit bids, proposals, replies, and responses.

In order to be eligible to submit a bid, proposal, reply, or response, a firm or individual must, at the tin1e of receipt of the bids, proposals, replies, or responses:

Hold all required applicable state professional licenses lll good standing;

Hold all required applicable federal licenses in good standing, if any;

57

Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, ifthe vendor is a corporation; and
Meet any special pre-qualification requirements set forth in the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.
Evidence of compliance with these Rules must be submitted with the bid, proposal, reply, or response if required by the District. Failure to submit evidence of compliance when required may be grounds for rejection ofthe bid, proposal, reply, or response.
Bids, proposals, replies, and responses shall be publicly opened at the time and place noted on the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation. Bids, proposals, replies, and
responses shall be evaluated in accordance with the respective Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, and these Rules. Minor variations in tbe bids, proposals, replies, and responses may be waived by the Board. A variation is minor if waiver of the variation does not create a competitive advantage or disadvantage of a material nature. Mistakes in arithmetic extension of pricing may be corrected by the Board. Bids and proposals may not be modified  or  supplemented  after  opening;  provided  however,  additiona1 information may be requested and/or provided to evidence compliance, make non-material modifications, clarifications, or supplementations, and as otheiwise permitted by Florida law.
The lowest Responsive Bid submitted in response to an Invitation to Bid by a Responsive and Responsible Bidder sha!J be accepted. In relation to a Request for Proposals, Invitation to Negotiate or Competitive Solicitation the Board shall select the Responsive Proposal, Reply, or Response submitted by a Responsive and Responsible Vendor which is most advantageous to the District. To assure full understanding of the responsiveness to the solicitation requirements contained in a Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, discussions may be conducted with qualified vendors. Vendors shall be accorded fair treatment prior to the submittal date with respect to any opportLmity for discussion, preparation, and revision of bids, proposals, replies, or responses.
The Board shall have the right to reject all bids, proposals, replies, or responses because they exceed the amount of funds budgeted for the purchase, if there are not enough to be competitive, or if rejection is determined to be in the best interest of the District. No Vendor shall be

58

entitled to recover any costs of bid, proposal, reply, or response preparation or submittal from the District.
The Board may require bidders and proposers to furnish bid bonds, performance bonds, and/or other bonds with a responsible surety to be approved by the Board.
Notice of intent to award, including rejection of some or all bids, proposals, repLies, or responses shall be provided in writing to all vendors by United States Mail, hand delivery, facsimile, or overnight delivery service. The notice shall include the following statement: "Failure to file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver ofproceedings under those Rules," or wording to that effect. Protests of the District's procurement of maintenance services w1der this Rule shall be in accordance with the procedures set forth in Ru.le 3. 1 1 .
lf less than three (3) Responsive Bids, Proposals, Replies, or Responses are received, the District may purchase the maintenance services or may reject the bids, proposals, replies, or responses for a lack of competitiveness. If no Responsive Bid, Proposal, Reply, or Response is received, the District may proceed with the procurement of maintenance services, in the manner the Board determines is in the best interests ofthe District, which may include but is not limited to a direct purchase of the maintenance services without further competitive selection processes.
Exemptions. Maintenance services that are only available from a single source are exempt from this Rule. Maintenance services provided by governmental agencies are exempt from this Rule. A contract for mai11tenance services is exempt from this Rule if state or federal law prescribes with whom the District must contract or if the rate of payment is established during the appropriation process.
Renewal. Contracts for the purchase of maintenance services subject to this Rttle may be renewed for a maximum period of five (5) years.
Contracts; Public Records. In accordance with Florida law, each contract entered into pursuant to this Ru.le shall include provisions required by law that require the contractor to comply with public records laws.
Emergencv Purchases. The District may make an Emergency Purchase without complying with these rules. The fact that an Emergency Purchase has occurred or is necessary shall be noted in the minutes of the next Board meeting.

Specific Authority: §§ 190.011(5), 190.011(15), 190.033, Fla. Stat.
Law lmplemcoted: §§ 1 19.0701, 190 033, 287.017, Fla. Stat.

59

Rule3.10
(1) 

(2)

Contractual Services.
Exemption from Competitive Purchase. Pursuant to Section 190.033(3) of the Florida Statutes, Contractual Services shall not be subject to competitive purchasing requirements. If an agreement is predominantly for Contractual Services, but also includes maintenance services or the purchase of goods and services, the contract shall not be subject to competitive purchasing requirements. Regardless of whether an advertisement or solicitation for Contractual Services is identified as an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation., no rights or remedies under these Rules, including but not limited to protest rights, are confened on persons, firms, or vendors proposing to provide Contractual Services to the District.

Contracts: Public Records. In accordance with Florida law, each conh·act for Contractual Services shall include provisions required by law that require the contractor to comply with public records laws.

Specific Authority: §§ 190.0ll(S), 190.011(15), Fla. Stat.
Law Implemented: §§ 1 19.0701, 190 01 1(3), 190.033, Fla. Stat.

60

Rule 3.1 1	Protests with Respect to Proceedings under Rules 3.1, 3.2, 3.3, 3.4, 3.5, 3.6,
3.8, and 3.9.

The resolution ofany protests with respect to proceedings under Rules 3.1, 3.2, 3.3, 3.4, 3.5, 3.6, 3.8, and 3.9 shall be in accordance with this Rule.

With respect to a protest regarding qualifications, specifications, documentation, or other  requirements contained in a Request for Qualifications, Request for Proposals, Invitation to Bid, or Competitive Solicitation issued by the District, the notice of protest shall be filed in writing within seventy-two (72) calendar hours (excluding Saturdays, Sundays, and state holidays) after the first advertisement of the Request for Qualifications, Request for Proposals, Invitation to Bid, or Competitive Solicitation. A formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven (7) calendar days (including Saturdays, Sundays, and state holidays) after the initial notice of protest was filed. For pmposes of this Rule, wherever applicable, filing will be perfected and deemed to have occurred upon receipt by the District. Failure to file a notice of protest shall constitute a waiver of all rights to protest the District's intended decision. Failure to file a fonnal written protest shall constitute an abandonment of the protest proceedings and shall automatically tem1inate the protest proceedings.

Except for those situations covered by subsection (I)(a) of this Rule, any firm or person who is affected adversely by a District's ranking or intended award under Rules 3.1, 3.2, 3.3, 3.4, 3.5, 3.6, 3.8, or 3.9 and desires to contest the District's ranking or intended award, shall file with the District a written notice of protest within seventy-two (72) calendar hours (excluding Saturdays, Sundays, and state holidays) after receipt of the notice of the District's ranking or intended award. A formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven (7) calendar days (including Saturdays, Sundays,  and state holidays) after the initial  notice of protest was filed. For purposes of this Rule, wherever applicable, filing will be perfected and deemed to have occurred upon receipt by the District. Failure to file a notice of protest shall constitute a waiver of all rights to protest the District's ranking or intended award. Failure to file a formal written
protest shall constitute an abandonment of the protest proceedings and shall automatically terminate the protest proceedings.

If the requirement for the posting ofa protest bond and the amount of the protest bond, which may be expressed by a percentage of the contract to  be awarded or a set amount, is disclosed in the District's competitive solicitation documents for a particular purchase under Rules 3.1, 3.2, 3.3,

61 

3.4, 3.5, 3.6, 3.8, or 3.9, any person who files a notice ofprotest must post the protest bond. The amount of the protest bond shall be determined by District staffafter consultation with the Board and within the limits, ifany, imposed by Florida law. In the event the protest is successful, the protest bond shall be refunded to the protestor. In the event the protest is unsuccessful, the protest bond shall be applied towards the District's costs, expenses, and attorney's fees associated with hearing and defending the protest. lo the event the protest is settled by mutual agreement of the parties, the protest bond shall be distributed as agreed to by the District and protestor.

The District does not accept documents filed by electronic mail or facsimile transmission. Filings are only accepted during normal business hours.

	Contract Execution. Upon receipt of a notice of protest which has been timely filed, the District shall not execute the contract under protest until the subject of the protest is resolved. However, if the District sets forth in writing particular facts and circumstances showing that delay incident to protest proceedings will jeopardize the funding for the project, will materially increase the cost of the project, or will create an immediate and serious danger to the public  health, safety, or welfare, the contract may be executed.

Informal Proceeding. If the Board determines a protest does not involve a disputed issue of material fact, the Board may, but is not obligated to, schedule an infom1al proceeding to consider the protest. Such informal proceeding shall be at a time and place determined by the Board. Notice of such proceeding shall be sent via facsimile, United States Mail, or hand delivery to the protestor and any substantially affected persons or parties not less than three (3) calendardays prior to such informal proceeding. Within thirty (30) calendar days following the informal proceeding, the Board shall issue a written decision setting forth the factual, legal, and policy grounds for its decision.

Formal Proceeding. If the Boa.rd determines a protest involves disputed issues of material fact or if the Board elects not to use the informal proceeding process provided for in section (3) of this Rule, the District shall schedule a formal hearing to resolve the protest. The Chairperson shall designate any member ofthe Board (including the Chairperson), District Manager, District Counsel, or other person as a hearing officer to conduct the hearing. The hearing officer may:

Administer oaths and affirmations;

Rule upon offers ofproofand receive relevant evidence;

Regulate the course ofthe hearing, including any pre-bearing matters;

62

(6)

Enter orders; and
Make or receive offers ofsettlement, stipulation, and adjustment.
The hearing officer shall, within thirty (30) days after the hearing or receipt ofthe bearing transcript, whichever is later, fiJe a recommended order which shall include a caption, time and place of hearing, appearances entered at the hearing, statement of the issues, findings of fact and conclusions of law, separately stated, and a recommendation for final District action. The District shall allow each. party fifteen ( 15) days in which to submit written exceptions to the recommended order. The District shall issue a final order with.in sixty (60) days after the filing ofthe recommended order.
lntervenors. Other substantially affected persons may JOrn the proceedings as intervenors on appropriate tenns which shali not unduly delay the proceedings.
Rejection of all Qualifications, Bids, Proposals, Replies and Responses after Receipt ofNotice of Protest. If the Board determines there was a violation of law, defect, or an irreguJarity in the competitive solicitation process, the Bids, ProposaJs, Replies, and Responses are too high, or if the Board determines it is otherwise in the District's best interest, the Board may reject all qualifications, bids, proposals, replies, and responses and start the competitive solicitation process anew. If the Board decides to reject all qualifications, bids, proposals, replies, and responses and start the competitive solicitation process anew, any pending protests shall automaticaJly terminate.
Settlement. Nothing herein shall preclude the settlement of any protest under this Rule at any time.

Specific Autho1ity: §§ 190.011(5), 190.011(15), Fla. Stat. Law lmpleruentt'd: § 190.033, Fla. Stat.

63

Rule 4.0	Effective Date.

These Rules shall be effective	, 2019, except that no election of officers
required by these Rules shall be required until after the next regular election for the Board.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: §§ t90.0tl(5), 190.011(1:-), Fla. Stat.

64

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Holly Hill Road East  Community Development District

Resolution 2019-23

RESOLUTION 2019-23
A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE HOLLY HILL ROAD EAST COMMUNITY  DEVELOPMENT DISTRICT TO DESIGNATE DATE, TIME AND PLACE OF PUBLIC HEARING AND AUTHORIZATION TO PUBLISH NOTICE OFSUCH HEARING FOR THE PURPOSE OF ADOPTING AMENDED AND RESTATED RULES OF PROCEDURE; AND PROVIDING AN EFFECTIVE DATE
WHEREAS, Holly Hill Road East Community Development District (the "District") is a local unit of special purpose government created and existing pursuant to Chapter 1 90, Florida Statutes, being situated entirely within the City of Davenport, Florida; and
WHEREAS, the Board of Supervisors ofthe District (the "Board") is authorized by Section
190.01 1 (5), Florida Statutes, to adopt rules and orders pursuant to Chapter 120, Florida Statutes.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE HOLLY HILL ROAD EAST COMMUNITY DEVELOPMENT DISTRICT:
SECTION 1. A Public Hearing will be held to adopt the District's Amended and Restated

Rules	of	Procedure	on	 	

2019,	at

_	_.m.,	at

SECTION 2.	The District Secretary is directed to publish notice of the hearing in accordance with Section  120.54, Florida Statutes.
SECTION 3.  Th.is Resolution shall become effective immediate.ly upon its adoption.
PASSED AND ADOPTED this 21 s, day of August, 2019.

ATTEST:

Secretary/Assistant Secretary

HOLLY HILL ROAD EAST COMMUNITY DEVELOPMENT DISTRICT

Chairperson, Board of Supervisors

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Holly Hill Road East  Community Development District

Proposals for the Installation of Security Cameras

Sonali Patil

From: Sent: To: Subject:

Dexter Glasgow
Monday, April 22, 2019 4:18 PM Sonali Patil; Jane Gaarlandt
ADT Security Proposal for Davenport Rd

Please note my new email address and phone number, effective March 7, 2019

Dexter Glasgow Field Specialist

glasgowd@pfm.com

Main Line 407.723.5900

PFM Group ConsultinIg LLC

I Cell 407.212.2313 I Fax 407.723.5901 I Web pfrn.com I 1205 1

Corporate BIvd Orlando, FL 328 I 7

From: ADT Security Services [rnailto:ADT@business.adt.com]
Sent: Monday, April 22, 2019 12:36 PM
To: Dexter Glasgow <glasgowd@pfm.com>
Subject: Your ADT Security Proposal Confirmation
EXTERNAL EMAIL: Use care with links and attachments.

•

Yourquote proposal is here.

Contact Your Security Specialist
J Call: 8132991 821

SAFETY AND SECURITY IS A STEP CLOSER
Dear Dexter Glasgow,
Thank you for choosing ADT® Security Services. Below is your quote
proposal. If you have any additional questions, please do not hesitate to reach out to me. Otherwise, I look forward to setting up your installation.

Sincerely,
1

Joseph Campisi jcampisi@adt.com 81 32991821
ADT Security Services

Request for:	Additional Contact:

HOLLY HILL COD
Service  Address: 51 1 Citrus Isle Blvd Davenport, FL 33837

Your Local ADT Manager: Zeyad Hamad zhamad@adt.com
727-243-2332
Proposal ID:
106828918
Proposal Expires: 5/22/2019

Video	Qty	Install	Monthly	
[OS-7608NI-E2/8P-4TB] - NVR, 8-
Package:	1	$700.00	$37.92	
Accessories:				
[DS-2CD2722FWD-IZS] - Outdoor Dome, 2MP/1080p, H264, 2.8-12mm	8	$2,632.00	$1 64.64	

Channel, H264, up to 6MP w/4TB

Solution Subtotal:

Additional Fees:
[EPERMIT] - Municipal Electrical /	1 Decal Permit
[APERMIT] - Municipal Police / Alarm1 Use Permit - Customer
Responsibility
[ADMINFEE] - Admin Fee	1

Fees Subtotal:

Promotional Discounts:

2

$3,332.00	$202.56

$55.00	$0.00
$0.00	$0.00

$1 5.00	$0.00

$70.00	$0.00

25% off Monthly Fee for Onsite	1
Video Cameras & Recorders (Requires Purchase of 4 Cameras)

$0.00

$-50.64

Discounts Subtotal:

Permits:

Reinstatement Charges	$0.00	$-50.64	
Past Due Amount	$0.00		

Pre payAmount	
$0.00		

Taxes:			
Install Taxes	$234.29		
Monthly Service Charges		$0.00	

TOTAL INSTALLATION PRICE*:	
$3,636.29		
TOTAL MONTHLY SERVICE CHARGE:		$162.56	
TOTAL SAVINGS:	$0.00	$-50.64	
Minimum Deposit Due:	$1,818.14		
Balance Due at Installation:	$1,818.15		

Again, if you have additional questions, please do not hesitate to reach out to me. Otherwise, our next step will be setting up your installation. Please review your proposal and call to have your installation scheduled.
Sincerely,
Joseph Campisi, ADT Security Service jcampisi@adt.com
81 32991821
3

a m a ■ ■
ADT Security Services. Providing rapid response and peace of mind, 24 hours a day.®
c·3o5ntmaionentdhinmtohnisitoQriunogtecoPnrtorapcotsrael.qTuihriesdi.sTaoqtauloIntestoanlllaytiaonndcihsanrgoet ababsineddinognceoqnutripamctebnettswyesetenmyocuonafnigduAraDtiTo.nYou Tweilrl mbes raenqduCireodndtoitisoingsn ansdmCaollnbtruascint eInsfsorcmoanttiroanc.t prior to Installation. Refer to ADT.com/legal tor Smal Business

800.ADT.ASAP. CA AC07155, 974443; PPO17232; FL EF0001 121; LA F1639, F1640. F1643.  F1654, F1655;

Unauthorized use Is strictly prohibited. License information available at www.ADT.com or by calling

©8020.A19DATD.ATSLALPCadnbdathAeDpTroSdeuccut/rsiteyrSviecrevincaems.eAslllisritgehdtsinrethsiesrvdeodc.uAmDeTnt, tahre AmDaTrklsogaon,dA/oDrTreAgliwstaeyresdTmhearreksa.nd
MA 172C; NC Licensed by the Alarm Systems Licensing Board of the State of North Carolina 7535P2, 7561 P2, 7562P10, 7563P7, 7565P1, 7566P9; NY 12000305615; PA 090797. MS 1501951 1

4

Sonali Patil
From: Sent: To:
Cc:
Subject:

Michael Allbee < michael.allbee@swsprotection.com > Friday, August 2, 2019 12:53 PM
Sonali Patil; Dexter Glasgow Jane Gaarlandt
Re: Cameras and vent fans

EXTERNAL EMAIL: Use care with links and attachn1eots. SonaIi,
Here is what I suggested:

Here's what I would suggest. lnstead of doing an ac enclosure or a mini-split, I'm thinking a portable NC like this should do the job: IHtp,://\, "'".lh1111t'dcp1.1t.1.·0111/p/ LCi-Lb...·tn,11 ii.·,- I-+-f >00-8 IT-:--i-l)OO- BTL -DUE-P,,nable­
.\i r-Cundil i1.,nc:-r- I 115- VI ilt-\\ -Ds:humiditlcr-FunL·ti1.111-,1ml-LCD-Rc1111.1tc-i 11-Gr,1phite-
ll' 1 -l 1 7U�R/300-+  2t:1-,6.  We would just cut the ceiling to exhaust into the attic space and then pipe our the
condensate drain - something your maintainance team should be able to handle - if nol, J'IJ get my guys to do it for $ 150.00

u:; Electr'li- ics  JJ. 000 BTU (8 Q(lJ
BTU DOE) Poi table .l-\i1 C•:)1�1cli�ione1·,  115- Volt \1./  Denurr1iclifie1 Fun..:,_io•, Jncl LCD
,�ern,Jte in GrJphite- LP 14 17GSR
,I, 1 '. '1Gn1f:Cl:>PO� (".:,;'1
The LG c1=:ct�o1 .:s I...!- O0P BTU Po'l:e1t'l-::c fa1  Corel· on,:,r .•, 1t11 CD 1 eP'0�2  i2�tur:;5  --:1  cla?nwn .:i•ficat on  no:ie tr:ir 1 ':'111�• :::5 1p to  3 1 o·  ot rno1 :;c_I   2 ·rJn   the ;11r  per �10J   =CJ I pp-?L1
.',l'n ca->·ers ,ha· :1110.v :o

As for cameras. a complete 8 camera turn key solution would be S-+,580. This would include rctrofiuing wire to support a total of 8 cameras 1.vith full remote zoom and focus,  16 channel NVR. POE switch and shel f.  I would recommend the 16 port to have a few spares in case we need to add additional cameras o · \VC have a ort go down etc.  Much more cost effecti,·e this way for future add-on.-,.

1

Digi Home Solutions, LLC 4564 Powderhorn PL DR Clermont, FL 34711 US
407-271 -7426
lnfo@digihomesolutions.net www.lnstallMyElectronics.co m

Estimate 1 041

ADDRESS
Sonali Patil Citrus Pointe

SHIPTO
Sonali Patil Citrus Pointe

DATE 08/18/2019

EXPIRATION
DATE
09/03/2019

1 27 Bergamot Loop
Davenport, Fl 33837

127 Bergamot Loop	 	
Davenport, Fl 33837

ACTIVITY	QTY	RATE	AMOUNT	
LTS Platinum Channel NVR
Professional Level 8	1	650.00	650.00T	
Ports, 1U, SATA up
P8
Acegear IP 4MP
Acegear IP 4MP
H.265+ EXIR 1 00ft	

2	

219.00	

438.00T	
48vPoE 12VDC UL
(Cl 1488H265ML)
Acegear 4MP IP	

6	

1 99.00	

1,1 94.00T	

Professional Level 8
Platinum
Channel NVR, 8 PoE
to 6TB, LTN8708Q­
8TB HD included.
2.8-12mm Motorized
2.8~1 2mm Motorized Listed.
mm Night Fight Turret
Acegear IP 4MP 2.8mm H.265 Night Fight EXIR 1 00ft 48vPoE 12VDC UL
Listed.
(CI1408WDFWH)
lnstallMyElectronics.com I lnfo@digihomesolutions.net I 407-271-7426

ACTIVITY	QTY	RATE	AMOUNT	
NavePoint 6U Wall NavePoint 6U Wall 19" Server
Threaded 15 inch	1	99.00	99.00T	
Supports standard equipment. 1 3.75"H x pound weight
Camera Pole
mounting cameras	

1	

1,599.00	

1 ,599.00T	
Hurricane proof.
buriel 5". 8FT Pole.
Custom Amount	

1	

6,000.00	

6,000.00	

Rack
Mount Open Frame Equipment Rack depth Black.
19" rack mount
20"W X 16"0. 110 
capacity
Camera Pole for for remote viewing. Aluminum direct

Labor
This estimate is for 8 cameras at the community recreation area.
1 camera on the front ofbuilding for entry and parking lot.
1 camera in Hallway as you enter through gate. 2 adjustable cameras for Pool area.
1 camera for Pool patio
3 cameras on pole for Playground area. 8FT Pole would be placed by gate ,behind shrubs next to irrigation equipment.
Needs internet access for remote viewing.

Accepted By

SUBTOTAL TAX

TOTAL

Accepted Date

9,980.00
278.60

$ 1 0,258.60
THANK YOU.

lnstall MyElectronics.com f lnfo@digihomesolutions.net 1 407-271-7426

( ACEGF.All]

•

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Holly Hill Road East  Community Development District

Proposals for the Installation of Fan in the Electrical Room

Sonali Patil

From: Sent: To:
Cc:
Subject:

Michael Allbee < michael.allbee@swsprotection.com > Friday, August 2, 2019 12:53 PM
Sonali Patil; Dexter Glasgow Jane Gaarlandt
Re: Cameras and vent fans

EXTERNAL EMAIL: Use care with links and attachments. Sonali,
Here is what I suggested:

Here's what l would suggest. Instead of doing an ac enclosure or a mini-split, I'm thinking a portable A/C like this should do the job: hllps://www.hornedepotxorn/p/LG-Electronics- 14-000-BTU-8-000-BTU-DOE-Porlable­ Air-Conditioner- 11 5-Yolt-w-Dehurnidifier-Function-and-LCD-Rernotc-in-Graphitc-
LP l-l-l 7GSR/300422886.  We wouldjust cut the ceiling to exhaust into the attic space and then pipe out the condensate drain - something your maintainance team should be able to handle - if not, I'll get my guys to do it for $1 50.00

0 ·- ----·-		LG Electronics 14,000 BTU (8,000 BTU,DOE) Portable Air Conditioner, 115- Volt w/ Dehumidifier Function and LCD Remote in Graphite-LP1417GSR
www.homedepot.com

The LG Electronics 1 4,000 BTU Portable Air Conditioner with LCD remote features a dehumidification mode that removes up to 3.1 pt. of moisture from the air per hour. Equipped with casters that allow for

As for cameras, a complete 8 camera turn key solution would be $4,580. This would include retrofitting wire to support a total of 8 cameras with full remote zoom and focus, 16 channel NVR, POE switch and shelf. I would recommend the 16 port to have a few spares in case we need to add additional cameras or we have a port go down etc. Much more cost effective this way for future add-ons.

1

8/14/2019	LG Electronics 14,000 BTU (8,000 BTU.DOE) Portable Air Conditioner, 11 5-Volt w/ Dehumidifier Function and LCD Remote in Graphite-L...

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.

Holly Hill Road East    Community Development District

Proposals for Shade Structures on the Pool Deck

,•• P LAYGROUNDS 

Pro Playgrounds 8490 Cabin Hill Road

Quote

The Play & Recreation Experts .tlliJ,!:�r-,,.  Tallahassee, FL 3231 1
Project Name

Davenport COD - Shades for pool...

Customer / Bill To

Ship To

Attn: Jane Gaarlandt
PMF Group Consulting LLC. 12051 Corporate Blvd
Orlando FL 32817

Dote	Estimate #	
8/12/2019	6720	

I".._	-  ___...-	'

Davenport Road CDD 940 Orchid Grove Blvd Davenport FL 33837

.	-<	. ,'_y.\�,����\�\

�--!""".A'/#,;,,-._.?�
WE WILL BEAT ANY PRICE BY 5%!

Item	Description
Furnish labor & materials to complete the following:
Provide engineered sealed drawings & permit for custom sail shade
Installation of two custom triangle sail shades - 26x26x30
***CUSTOM SAIL SHADE PRODUCTS***
CSSD	COLUMNS FOR CUSTOM SAIL SHADE:
(3) COLUMNS: 10" SCH 40
2 @ 8' HT + 6" RECESS TO BASE PLATE.
1 @ 11' HT + 6" RECESS TO BASE PLATE.
CSSD	CANOPY FOR CUSTOM SAIL SHADE:
(1) TRIANGULAR CANOPY TO FITAN OPENING APPROXIMATELY 26' X 26' X 30' WITH QUICK TENSION AND RELEASE MECHANISMS, CABLES, & CLAMPS.
ENGDRAW	Engineered Drawings for Permitting - Shade
Structure Seals
Shipping	Combined Shipping and Freight Charges
***RAW MATERIALS***
RMC	Ready Mix Concrete 2500 PSI MIN
RBAR5	No. 5 Rebar
FBLOCK	Footer Blocks

AIfGtheREaEbDoAveNDtotAaCl pCrEicPeT,EKOD: pe of work, spedficotlons, lenM and conditions ore acceptable, sign below indicating your acceptance and authorization for Pro Playgrounds to proceed with the WOfk and/or sale. transaction described In this quotation. Upon signature and payment in accordance with this quote, Pro Playgrounds will proceed with the work and/or 10101 transaction.
 	I	I	

Signature	Nome / TIiie

Dote

Qty	Cost	Total:

2	4,072.00	8,144.00

2	1,750.00	3,500.00

1	690.00	690.00
1	1 ,207.68	1,207.68

8	170.00	1,360.00
240	1.75	420.00
24	2.00	48.00

Subtotal:

Sales Tax: (7.5%)

Total:

Termsand Conditions - Price valid for30 daysand subjectto change 1. If installation is not included with your purchase, clientwill be responsible for coordinating,
receiving and unloading ofall goods, del very drivers will not help unload goods. 2. Client will be responsible to inspei ct goods fordefector damage attime of dmeslivsedydaenlidveinrvyeanptpooryinptmaretsn,t.a4n.yCdleiefinctiehnacsyroervimewisesdinagllpiatertmssm, cuostlobrseannodtedeosncrdipetliiovnesryosnlitphis3.qCuolietnetfowrilal cbceurreascpyoannsdbcleorfroerccotnestsss.in relationship to any cancelled or
1  -800-573-7529	www.proplaygrounds.com
Page 1

,••

PLAY GROUNDS 
The Play & Recreation Experts

Project Nome
Davenport COD - Shades for pool...

Customer / Bill To

Ship To

Pro Playgrounds 8490 Cabin Hill Road Tallahassee, FL 32311 

Date	Estimate #	
8/12/2019	6720	

Quote

Davenport Road CDD 940 Orchid Grove Blvd Davenport Fl 33837

Attn: Jane Gaarlandt
PMF Group Consulting LLC. 12051 Corporate Blvd
Orlando FL 32817

WE WILL BEAT ANY PRICE BY 5%!

Item	Description	Qty	Cost	Total:
***INSTALLATION, RENTALS & PERMITTING***
PERMIT	Permitting Costs	1	1,695.00	1,695.00
CONPUMP	Concrete Pumping Services, Basic, 4 Hr	500.00	500.00
CRN	Crane and Operator	1.5	1,050.00	1,575.00
FLIFTDAY	Fork LiftWeekly Rental	1	1 ,638.00	1 ,638.00
MINEXDAY	Mini Excavator Daily Rental	1	458.00	458.00
DELFEE	Equipment Delivery / Pick Up Fees	1	300.00	300.00
Dumpster Rental	Dumpster Rental	1	650.00	650.00
LBRSS	Labor and Installation of Sail Shades	1	8,491 .32	8,491.32

	Subtotal:	$30,677.00	
	Soles Tax: (7.5%)	$0.00	
	Total:	$30,677.00	

AGREED AND ACCEPTED:
If the above total price, scope of work, specifications, terms and conditions ore acceptable, sign below indkoling your occeplonce and outl1orizotion for Pro Playgrounds to proceed with the work and/or soles ITonsocllon described in this quotation. Upon signature and payment in accordance with this quote, Pro Ploy9r01A1ds will proceed with the work and/or soles tronsoctfon.
I	I
Signature	Nome / TIiie	Dote	.J

receiving and unloading ofallgoods, deliverydrivers will nothelpunload goods. 2. Cl	nspect goods for defect ordamage attimeof

Terms and Conditions - Price valid for30days and subjecttochange 1. Ifinstallation s not included with your purchase, client will be responsible forcoordinating,
ent will be responsible to

delivery appointment. 4. Client has reviewed all items, colors and descriptions on this quote for accuracy and correctness.

dmeislivsedyand inventory parts, any deficiencyor missing parts must be noted on de ivery slip. 3. Clientwill be responsible for costs in relationship to any cancelled or
1 -800-573-7529	www.proplaygrounds.com
Page 2

Fabric Connection

26'-0"

30'-0"

n"
!	! f

fir'ndn

..ot.c.mTf.!O•PsI-�BwO•TTo­OM

Cl	[.

--------------8'
26'-0"

C3

C2	8" Sch40 3.0' X 3.0' X 3 0'

Cl

ColumnCo&lumFonoSitziengEstS. cFohoetdingulSeize

Footing Detail

SHADE 

PROJECT NAME

PMF POOL SHADES

DATE 08/09/19

JSJ	PII

DRAWN BY

Column ID	4	0' X 3.0 X 3 0'
C3	8" Sch40	3 0' X 3 0' X 3 0'
PLAYGROUNDS 

QUOTE QU00186204

TITLE
Proposal

SCALE
Not to Scale

S1 HoEfE1T	The  Play &  Recreation  Experts

PII

P LAY GROUNDS
The Play & Recreation Experts

Traditional Shade Fabric Colors
All colors are fire retardant and pass the NFPA 701 and ASTM E84 tests.

■

Cream'	Beige	Latte	R1vergum	Mint	Forest	Brunswick	Turquoise'
Green	Green	Green	Green'

1100ij�

True Blue	Sky Blue	Navy	Purple	Sun Blaze	Cayenne·	Cedar	Brown Blue

Yellow·	Pearl	Silver		Steel	Midnight Only		Gray

Powder Coat Colors

Yellow	Butterscotch	Orange

Red

Burgundy	Terracotta

Blue

Electric Purple

Rubbed Bronze

Ocean Blue

Deep Green

Feather Gray

Deep Periwinkle

Brown

Iced Coffee

Patina

Black

White

Spring Green

Starry Night

Green

Iron Gray

,••	

PLAYGROUNDS 

Davenport COD - Shades for pool...

The Play & Recreation Exp erts

Pro Playgrounds 8490 Cabin Hill Road Tallahassee, FL 323 l l

Quote

Project Nome

���

Customer / Bill To

Ship To

Davenport Road COD 940 Orchid Grove Blvd Davenport FL 33837

Attn: Jane Gaarlandt
PMF Group Consulting LLC. 12051 Corporate Blvd
Orlando FL 32817

Dote	Estimate#	
8/12/2019	6720	

WE WILL BEAT ANY PRICE BY 5%!

Item	Description	Qty	Cost	Total:
Furnish labor & materials to complete the following:
Provide engineered sealed drawings & permit for custom sail shade
Installation of two custom triangle sail shades - 26x26x30
***CUSTOM SAIL SHADE PRODUCTS***
CSSD	COLUMNS FOR CUSTOM SAIL SHADE:	2	4,072.00	8,144.00
(3) COLUMNS: 10" SCH 40
2 @ 8' HT + 6" RECESS TO BASE PLATE.
1 @ 11' HT + 6" RECESS TO BASE PLATE.
CSSD	CANOPY FOR CUSTOM SAIL SHADE:	2	1,750.00	3,500.00
(1) TRIANGULAR CANOPYTO FIT AN OPENING APPROXIMATELY 26' X 26' X 30' WITH QUICK TENSION AND RELEASE MECHANISMS, CABLES, & CLAMPS.
ENGDRAW	Engineered Drawings for Permitting - Shade	1	690.00	690.00
Structure Seals
Shipping	Combined Shipping and Freight Charges	1	1,207.68	1,207.68
***RAW MATERIALS***
RMC	Ready Mix Concrete 2500 PSI MIN	8	170.00	1,360.00
RBAR5	No. 5 Rebar	240	1.75	420.00
FBLOCK	Footer Blocks	24	2.00	48.00

Subtotal:

AGREED ANO ACCEPTED:

Soles Tox: (7.5%)

Ifthe above total price, Kope of work, spedficatron,, teml$ andconditions are acceptable, sign below inoKaling your acceptaoce  and authorization for  Pro  Playgrounds to  proceed with the woric and/or sales transaction described In thfs quotatlon. Upon srgnature and payment ln accordance with this quote, Pro PlaygrOWtds will proceed with the work and/or sales transaction.

Signature	Name / Title

I	I
Date

Total:

Terms and Conditions - Price va.lid for 30 days and subjectto change 1. Ifinstallation isnotincluded with your purchase, client will be responsible for coordinating, receiving and unloading of all goods, delivery drivers will not help unload goods. 2. Client will be responsible to inspect goods for defector damage at time of delivery and inventory parts, any deficiency or m ssing parts must be noted on de ivery slip. 3. Client will be responsible for costs in relationship to any cancelled or missed delivery appointment. 4. Client has reviewed all items, colors and descriptionson this quote for accuracy and correctness.
1 -800-573-7529	www.proplaygrounds.com
Page 1

,•• P LAYGROUNDS 

Pro Playgrounds 8490 Cabin Hill Rood Tallahassee, FL 3231 1

Dote

Quote

Estimate #

Project Nome
Davenport CDD - Shades for pool...

8/12/2019

6720

Customer / Bill To

Attn: Jane Gaarlandt
PMFGroup Consulting LLC. 12051 Corporate Blvd Orlando FL 32817

Ship To	
Davenport Road CDD 940 Orchid Grove Blvd Davenport FL 33837		

WE WILL BEAT ANY PRICE BY 5%1

Item	Description
....INSTALLATION, RENTALS & PERMITTING***
PERMIT	Permitting Costs
CONPUMP	Concrete Pumping Services, Basic, 4 Hr CRN	Crane and Operator
FLIFTDAY	Fork Lift Weekly Rental MINEXDAY	Mini Excavator Daily Rental DELFEE	Equipment Delivery / Pick Up Fees Dumpster Rental	Dumpster Rental
LBRSS	Labor and Installation of Sail Shades	Qty	Cost	Total:	
	1	1,695.00	1 ,695.00	
	500.00	500.00	
	1.5	1 ,050.00	1 ,575.00	
	1	1,638.00	1 ,638.00	
	1	458.00	458.00	
	1	300.00	300.00	
	1	650.00	650.00	
	1	8,491.32	8,491.32	
AIfGthReEaEbDoAveNDtotAaCl pCrEkPeT,EKDo: pe of woric, 1pecificollons, terms and conditions ore acceptable, sign below indkoling your occeplonce and authorization for Pro Playgroundslo proceed with the work and/or sales tronsoclion described in this quotolion. Upon signature and payment in accordance with this quote, Pro Ploygr01W1ds will proceed with the work and/or soles transaction.
 	I	I	
Signature	Nome / Tille	Dote	Subtotal:	$30,677.00	
	Sales Tax: (7.5%)	$0.00	
	Total:	$30,677.00	

delivery

Terms and Conditions- Price valid for 30 days and subjectto change. 1. Ifinstallation is not included with your purchase, client will be responsible for coordinating, receiving and unloading ofall goods, delivery drivers will not help unload goods. 2. Client will be responsible to inspect goods for defect ordamage at time of missed daenlidveinryveanptpooryinptamretsn,ta. 4n.yCdleiefinctiehnacsyroevrimewisesdinagllpiatertmssm, ucostlobrseannotdeddeosncrdipetliiovnesryosnlipth.is3.qCuloietentfowriallcbceuracsypoannsdibcleorfroerccotnestsss.in relationship to any cancelled or
1 -800-573-7529		www.proplaygrounds.com Page 2

Fabric Connection

30'-0"

26'-0"

       S"	

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3r-0"	!	! f

26I -0" 	------11-1

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Footing Detail

,.oflc�toPd&EaoWtt-n9'"oM

PROJECT NAME

0ATE

0RAWN8Y

ColCumonluIDmnCo&luFmonoSitzeinlgEstScFohoetidnguSleize

C2

5• Sch40 I 3.0' x 3.o· x 3.o·

C3	8' Sch40 l 30' x 3.0' x 3.0'

SHADE 

PMF POOL SHADES

08/09/19

JSJ

PII PLAYGROUNDS 

QUOTE QU00186204

PrToITpLoEsal

NotStCoALSEcale

SHEET
1 of 1

The Play & Recreation Experts

PII

P LAYGROUNDS 
The Piay & Recreation Experts

Tradltlonal Shade Fabric Colors
All colors are fire retardant and pass the N FPA 701 and ASTM E84 tests.

■

Cream·	Beige'	Latte	R1vergum	Mint	Forest	Brunswick	Turquoise·
Green	Green	Green	Green·

True Blue	Sky Blue·	Navy	Purple	Sun Blaze	Cayenne·	Cedar·	Brown Blue

'tlllij_

Yellow·	Pearl	Silver		Steel	Midnight Only		Gray

Powder Coat Colors

Yellow	Butterscotch	Orange

Red

Burgundy	Terracotta

Blue

Electric Purple

Rubbed Bronze

Ocean

Blue

GDreeeepn

Feather Gray

Periwinkle

Deep

Brown

Iced
Coffee

Patrna

Black

White

Spnng
Green

Starry Night

Green

Iron Gray

•

Holly Hill Road East  Community Development District

Proposals for Landscaping Maintenance along the Pathway
(provided under separate cover)

Holly Hill Road East  Community Development District

Payment Authorization No. 81 - 84

HOLLY        HILL        ROAD         EAST C O M M U N I TY	D E V E L O P M E N T	D I S T R I C T

Payment Authorization No. 081
7/1 9/2019
Item	Vendor	Invoice
No.	Number

City of Davenport
Acct: 9057 ; Service 06/05/2019 - 07/04/2019 Acct: 9534 ; Service 06/05/2019 - 07/04/2019

Com plete Pool Care
August Pool Service	13148
Fuqua Janitorial Services
July Clubhouse Cleaning	7830

Supervisor Fees - 06/19/2019 Meeting
Rennie Heath Lauren Schwenk
Patrick Marone	r
Andrew Rhinehart

General Fund

$	85.80
$	33.22

$	1,525.00

$	1,190.00

$	200.00
$	200.00
$	200.00
$	200.00

$	3,634.02

Please     Return     To; Holly Hill Road East COO c/o Fishkind & Associates 12051 Corporate Boulevard
Orlando, FL 32817

RECEIVED JUL 2 0 2019

8

City Of Davenport
1 South Allapaha Ave.
Davenport, Fl. 33837

ADDRESS SERVICE REQUESTED

Pagotdt 

ACCOUNT#	LOCATION #	PAY ID
For BIiiing Inquirie(s8,6p3l)e4a1s9e-c33a0ll0:1:::    I==90=57 =:::::!:===250=01 =='===6ZLA==='

Office Huotlullraty:sMervolndceaay@m-Friydda11yv8e:0n0po-rt5.o:00rg

BILL DATE	DUE DATE	TOTAL DUE

Superfntandent:  pglll@mydavenport.org  . 	
n••nAUTOi•n•neJXot.D�aAsADC  7S0  ll  nAAD  ll3,00AAll-A-l
11111'•111111•111I11111111•1'1,11I1•'1111111111111•11II111111111I

08/01/19	..___1_71_.60_..J

3H4H6REECASENTTRAL AVE

t\\.\12-f   coo  - A-H N• �'14(t

WINTER HAVEN Fl 33880-3046

ACCOUNT#	SERVICE ADDRESS	BILLING PERIOD	BILL DATE	DUE DATE	TOTAL DUE
9057	500 Holly Hill Rd	1 oa,osne to 01,04,19	01,1 1,19	08/01/19	171 .60
PREVIOUS		CURRENT		METER	CONSUMPTION YR. AGO	DESCRIPTION	CHARGE DATE	READ	DATE	READ	NUMBER		(100 gal)

PREVIOUS UNPAJO CHARGES
03/28/19    103536 03/28/19	103536	70285341	0	HTAYXDERSANT
CURRENT CHARGES TOTAL AMOUNT DUE

85.80

778..0800

85.80

S 171.60

SPECIAL MESSAGES
G...A......RB.....AG...E.,...B..U..L..K.., .Y.A..R..D...W..A..S..T.E...IS....P..IC..K...E..D UP EVERY WEDNESDAY

CHAMBERS-

OMMISSION MEETING ON THE 1st AND 3rd MONDAYS AT 7pm IN COMMISSION
............................................111••··••••····
BF.HA.Y........MSET....RE.....EMT.A.C.R.L.K.A...EST.S.D.I.CA..CT..EA.S.R....: WS...H.E.O.D.....WJ:U.A...LUY..G.1.U7.SthTa3n1dsFt RTIIMAEUSG: 9AthMT-I3MPEMS: 9AM-3PM C'HONNOSTIDICEER1E111D'._PAASLTLDBUIUE OSNARTHEED1U0ETOHNATNHDES1USBTJEOCFTETAOCTHEMROMNINTAHTAIONND OF UTILITY S$2E5R.0V0ICES ANY DAY AFTER THE 10TH OF THE SAME MONTH. RECONNECT FEES ARE

RECEIVED JUL t 7 2019

'ayment
Coupon
ACCOUNT#	LOCATION #	PAY ID
 		9067		25001		6ZLA	 BILL DATE	DUE DATE	TOTAL DUE 07/1 1/19	08/01/19			171.60

346 E CENTRAL AVE

HHR EAST
WINTER HAVEN FL 33880-3046

YOUR

PLEASE RET\JRN THIS PORTION WITH	PAYMENT

MAKE YOUR CHECKS PAYABLE TO: CITY OF DAVENPORT

AMOUNT ENCLOSED
'-------------"IREMIT PAYMENT TO:
11,11 ,1,11,, 1..1111'II•",111,II,•"·

DAVENPORALLAT FPLAHA

CITY OFDAVENPORT
1 SOUTH	AVE
33837-4161

ADDRESS SERVICE REQUESTED

For BIiiing inquirie(s8,6p3l)e4a1s9e-3c3a0ll0:

Pago 1 or 1

ACCOUNT#	LOCATION #	PAY ID
=I ==95=34=�==25=004= 	==7C=UB=--'

Office Hours: Monday-Friday 8:00 - 5:00

utllltyservlces@mydavenport.org	BILL DATE	DUE DATE	TOTAL DUE

Superintendent: pglll@mydavenport.org  �----
a••�AuUTO1••AABLL□ -�faOR,  44DC  328  .a  AADC  013,oOAAll-A-l '11 II'11 ,, 1, ,, , I'•1 •III1 •1 •1•11111 ,1 ...,.'II I•'1 111,II111 1,1,,,11 HOLLY HILL ROAD EAST COD

FL

12051  CORPORATE BLVD
ORLANDO	32817-1450

_____..__	,

9534

ACCOUNT#		SERVICE ADDRESS		BILLING PERIOD	BILL DATE	DUE DATE	TOTAL DUE POOL METER / 127 Bergamo! Loop	1 06/05/19  to 01,04,19 1  01,11,19		08/01/19	33.22

DPATREEVIORUESAD	DACTUERRERNETAD	NMUEMTBEERR

CON(1S0U0MgPaTl)ION   YR. AGO	DESCRIPTION	CHARGE

TAXES

06/055/19

5 007/08/19

44 1551206762

3900
SPECIAL MESSAGES

WASTTEERWSAETREVRICSEE-RINVSICIDEE CITY TCOUTRARLENATMOCHUANTRGDEUSE

21 01 ..7363

1.13 

33.22
S 33.22

G..A..R..B..A..G..E..,..B..U.L..K.,...Y...A....R..D..W....A...S..T....E...I.S..P..I.C..K..E.D UP EVERY WEDNESDAY

,,

C...H...AM..MM...B..IS..E.SR....ISO..-N.....M....E....E.T..I.N....G...O....N...T...H...E.. 1.s.t..A..N..D..3rd MONDAYS AT 7pm IN COMMISSION
FBtt•A•·Y·-M-S··ET·R·R·S·E·E·M·T·A..C·R·L·KA·E·S·T·S·D•IC·A•·TC·E·A·S·R·:·SW··H·EO·D·W··J·:U·A·L·UY··G·1·U7·tShTa3nd1sFtRTIMAEUSG: 9AhMT-I3MPEMS: 9AM-3PM
.C.�ONNOSTIDICEERlE!WD"P•AASLTLDBUILELSONARTHEEDU10ETHONATNHDES1USBTJEOCFTETAOCTHEMROMNINTAHTAIONND OF UTILITY S$2E5R.0V0ICES ANY DAY AFTER THE 10TH OF THE SAME MONTH. RECONNECT FEES ARE
RECEIVED JUL 1 5 2019

1ayment
Coupon
ACCOUNT #	LOCATION #	PAY ID
 	9534	25004	7CUB	
BILL DATE	DUE DATE	TOTAL DUE
 	07/11/19	08/01/19	33.22	

12051 CORPORATE BLVD

HOLLY HILL ROAD EAST COD ORLANDO FL 32817-1450

MAPKLEEYAOSEURRECTHUERCKNSTHPIASYPAOBRLTEIOTNO:WCIITTHYYOOFUDRAPVAEYNMPOENRTT AMOUNT ENCLOSED
�----------�' REMIT PAYMENT TO:

til111 1 11 11 11 11 •111 111 111 It II' It1111 I• l1111 1111111 1111 111I11111 11 CITY OF DAVENPORT
1 SOUTH ALLAPAHA AVE
DAVENPORT FL 33837-4161

Complete Pool Care

Winter Haven, Fl 33883	Invoice	
863-287-5015			
	Date:	07/16/2019 	
	Invoice No.:	13148	
	Due Date:	08/15/2019	

PO Box 2196
completepool05@aol.com

Bill To:
Hollyhill RD COD Citrus Pointe

Qty  Item	Description
1	Pool Service for August 2019

RECEIVED JUL f 6 2019

Unit Price
$1 ,525.00

Total
$1 ,525.00

Please contact us for more information about payment options. Thank youforyour business.

Total $1,525.00 Balance Due $1,525.00

FUQUA

Fuqua Janitorial Services 5962 Murphy Road
Bartow, FL 33830
(863) 651 -9348

Invoice

BILL TO
HOLLY HILL ROAD EAST COD 12051 CORPORATE BLVD.
ORLANDO, FL 32817

SHIPTO
HOLLY HILL ROAD EAST COD 500 HOLLY HILLS ROAD DAVENPORT, FL 33837

INVOICE#
7830

DATE
07/16/2019

TOTAL DUE
$1,190.00

DUE DATE
08/15/2019

TERMS
Net 30

ENCLOSED

QTY DESCRIPTION
14 JULY CLUBHOUSE CLEANING

RECEIVED JUL 1 6 2019

BALANCE DUE

NET PRICE	EXT PRICE
85.00	1 ,190.00
$1 ,1 90.00

Thank you for your business!

Holly Hill Road East Community Development District

Date of Meeting: June 19, 2019

1.	Rennie Heath	X	 	$200		
2.	Scott Shapiro		 	$0		
3.	Lauren Schwenk	
X	 	$200		
4.	Patrick Marone	
X	 	$200		
6.	Andrew Rhinehart	
X	 	$200		
			
 	$800		
			
Approved For Payment:	

Board Members:	Attendance	Fee

an	r

� C-=o-1.~lf

Date '

RECElVED JUL 1 7 2019

HOLLY HILL ROAD EAST
COMM U N I T Y  D E V E L O P M E N T	D I STR I C T 

Payment Authorization No. 082
7/26/2019
Item	
Vendor	
Invoice	
General	
No.		Number	Fund	

1	
Navitas			
	Playground Lease		$	1,642.78	
2	PFM Group Consulting			
	OM Fee: July 2019	DM-07-2019-0030	$	1,666.67	
	Website Fee: July 2019	DM-07-2019-0031	$	125.00	
3	Supervisor Fees - 07/24/2019 Meeting			
	Rennie Heath		$	200.00	
	Scott Shapiro		$	200.00	
	Lauren Schwenk		$	200.00	
	Patrick Marone		$	200.00	
	Andrew Rhinehart		$	200.00	
4	
Wood& Associates			
Engineering Services Through 07/07/2019	293	$	312.50	

TOTAL	
$	4,746.95	

Please Return To:
Holly Hill Road East COD c/o Fishklnd & Associates 12051 Corporate Boulevard
Orlando. FL 32817

RECEIVED JUL 2 7 2019

,�. }  ANOAtlVll[IOTCAO�SMCUtRllfEY DIAINTJC  CCOOMPRANPY.

Remittance Section	

2C0O1LEUXMEBCIAU,TSIVCE2C92E1N0TER DR.. SUITE 100

Contract Number:
Due Date: Amount Due:

40428476
8/15/2019
51.642.78

Rerum Service Requested	Amount Enclosed:	sDD□□□□□□

Invoice Date: 07/24/2019

H12O0L5L1YCOHIRLPLORORATDEEBALSVTDCOMMUNITY DEVELOPMENT DISTAi

0   PPlreoavsideecnheewckahdderroesifsyoonurreavdedrrseesssihdaes changed.
Use enclosed envelope and make check payable 10:
NPOAVBITOAXS9C35R2E0D4IT CORP.

ORLANDO FL 32817·1450

ATLANTA, GA 311935204

1

1	1

1,11 ,1,11 111,II111 1 11111 11 ,111 1.., 1•11 1111I·111h'• •11I'"+

Keep 101110,pc,tion foryou, fllOOfds - Please re/um CupOpeNrT()ORnAionCwTilhNyOou.rpayment.

00040428 4762019072 4000016 42789 

�. }  N• uAuvmIoTcAo,S.,,cu.R,nE o■.I•T• ccoo""R'"P'.	D8U/1E5/D2A0T19E  I

40428476

EQUIPMPLEANYTGDREOSUCNRDIPTION

Yhlolpusr:OJ/peinngioangMe.onlatevrilsa!sCclircekdbit&.cIOomw;l/eStausliskfanoowliohno-wSwurevaerye doing.

HOLLy HCILULSRTOOAMD EERASNTACMOEMMUNITY

PH: 888·978-6353	DEVELOPMENT DISTAi
Important Messages

NAVIIAG

ACVANTAGE
Introducing the Navitas Customer Advantage Program
AEtqNuiapvmltaesn,tloFyinaaltyncminagt1Perrso.gArsama v. aSltuaertdecnujostyoinmgeur,nyiqouuer csoemrvpicaensyaanudtopmreafetlrcraeldlypqruicailnifgiedsefosirgonuerdAtodvmaanktaegfienancing

with Navitas effortless.
-+-+ APauytommeantticLoPcrek--AInpprovals
-+ LBoownues!WPoarykminegnCt Gapuiataral ntee

-+  SAppcllicaallFloinnaOncnilnygAPprporgovraamlss
-+  DPreeafleerrreLdocSaulpopr Sretrv ce

Command More Borrowing Power With Navltas

To learn more aboutourAdvantage Program email dthomas@navitascredit.com.

CONTRACT NUMBER	DESCRIPTION	DUE DATE	PAYMENT		SALES/		LATE AMOUNT	USE TAX	CHARGE	INSURANCE		OTHER CHARGES	CHARGES	TOTAL AMOUNT	
40428476-1	Conlracl Payment	08/15/2019	$1,642.78			$1 ,642.78	
SUBTOTALS:	$1,642.78			$1 ,642.78	

RECEIVED JUL 2 6 2019

page 1 of 2

Date	Invoice N1,1mber	
July 22, 2019	DM-07-2019·0030	
PaymentTerms	Due Date	
Upon Receipt	July 22, 2019	

pfm

Bill To:

Holly Hill Road East Community Development D1slricl c/o PFM Group Consulling District Accounting Department
12051 Corporate Blvd
Orlando. FL 32817 United States or America

RECEIVED JUL 2 2 2019

Remittance Options:
�IIWlilllll1);
PFM Group Consulting LLC Bank Name:M&T Bank ACH/1 (ACHJ: 031302955
Accounlll: 9865883822

RE:	Districl Management Fee: July 2019 Total Amount Due

Company Address:	
1735 MarkelStreet 43rd Floor Philadelphia, PA 19103
+1 (215) 567-6100
Federal Ta.x ID: 81-1642478	

Y.Ja.Wial;
Bank Name:M&T Bank ASA# (Wire): 022000046
Acc-0unlll: 9865883822

Yl.a..Mllil;_
PFM Group Consulting LLC PO Box 65126
Baltimore, MD 21264-5126
United Slates orAmerica

$1,666.67

of

Date	hwoice Number	
July 22. 2019	OM--07-2019-0031	
Payment Terms	Due Date	
Upon Receipt	July 22, 2019	

pfm

Bill To:

Holly HIii Road East Community Developmenl Dislrlct k:/o PFM Group Consulllng Districl Accounting Department
12051 Corporate Blvd
rlando, FL 32817 Uniled States orAmerica

RECEIVED JUL 2 2 2019

Remittance Options: lliil.AC11.(�
PFM Group Consulting LLC Bank Name:M&T Bank ACH# (ACH): 031302955
Account#: 9865883822

RE:	Website Fee • July, 2019 Total Amount Due

Company Address:	·,	
1735 Market Street 43rd Floor Philadelphia, PA 19103
+1 (215) 567-6100
Federal Tax ID· 81-1642478	

�
Bank Name:M&T Bank ABA# (Wire): 022000046
Account #: 9865883822

�
PFM Group Consulting LLC
PO Box 65126
Balllmore, MD 21264--5126 Uniled Slates of America

of

Holly Hill Road East Community Development District

Date of Meeting: July 24, 2019

Board Members:	Attendance

Rennie Heath	X

Scott Shapiro	X (p)

Fee

 	$200	

 	$200	

3. Lauren Schwenk	X	 	$200		

4. Patrick Marone	
X	 	$200		

Andrew Rhinehart	 	X	

 	$200	

$1,000

�c�

Approved For Payment:

Date

4-I/1- <oI/,°'

RECEIVED JUL 2 6 2019

�	WOOD

& A..SCSI Or �C1:IM,:   !ES

Invoice

Date

Invoice #

7/16/2019

1925 Bartow Road Suite IOO Lakeland, FL 33801

Bill To

Rennie Heath
Holly Hill Road Ea�t COD 346 East Central Avenue Winter Haven. f'L 33880

RECEIVED JUl 2 3 2019

Quantity	Description	Rate	Amount	
0.5
0.5
0.5
I	Principal Engineer5-10-19 Review and approve requisitions	125.00	62.50
Principal Engineer 5-28-19 Review and approve requisitions	125.00	62.50
Principal Engineer 5-31-19 Review and approve requisitions	125.00	62.50
l'rincipal Engineer 6-24-19 Review and approve requisitions	125.00	125.00	
�d	UA	1(2.3/;9	Total	$312.50
�	

 	I

Holly Hill Road Easl COD 8illing 4-29- 19 thru 7-7-19

Please make checks oavable to Wood & Associates Enl!ineerint?. LLC.

HOLLY  HILL ROAD EAST
C O M M U N I T Y	D E V E L O P M E N T D I S T R I C T 

Payment Authorization No. 083
8/2/2019
Item	Vendor	Invoice
No.	Number
A&R Contracting & Cleaning
Fence Materials	2485
Fence Installation	2517
Complete Pool Care
July Pool Service	131 34
Deluxe for Business
Check Order
Duke Energy
Acct: 31118 94380 ; Service 06/27/2019 - 07/29/2019 Acct: 66949 31127; Service 06/24/2019 - 07/24/2019 Acct: 65321 85118 ; Service 07/02/2019 - 08/01/2019
Egis Insurance & Risk Advisors
Amenity Center, Pool, and Fencing Insurance	8586
Hopping Green & Sams
General Counsel Through 06/30/2019	108830
PFM Group Consulting
April Copies	OE-EXP-0146
March Postage	OE-EXP-0147
April Postage	OE-EXP-0148
May Postage	OE-EXP-0149
March FedEx	OE-EXP-0150
April FedEx	OE-EXP-0151
May FedEx	OE-EXP-0152

General Fund

$	590.21
$	530.00

$	1,702.00

$	168.26

$	384.93
$	79.82
$	25.29

$	2,371.00

$	1 ,942. 19 

$	55.65
$	3.50
$	7.50
$	7.00
$	1 .72
$	66.90
$	20.92

7,956.89

Please Return To:
Holly Hill Road East COO c/o Fishklnd & Associates 12051 Corpo,ate Boulevard
Orlando. FL 32817	RECEIVED AUG O 3 2019

A
A I R contracting & Cleaning, Lie
Bili. TO
holly     hill    ccd     citrus     isle 12051 Corporate Blvd. I Orlando, FL
32817

A & R Contracting & Cleaning, LLC 2061 9th Lane Ne
Winter Haven, FL 33881
(863) 582-6202
alvarezandramirez@gmail.com

RECtlVED JU'L 3 1 20.19.

Invoice

INVOICE #
2485

DATE 07/24/2019

TOTAL DUE
$590.21

DUE DATE
08/23/2019

TERMS
Net30

ENCLOSED

ACTIVITY
Material
15 Bags of concrete. 24 pickets, 4 post, 5 bottom rails and 2 top rails.

QTY

RATE 590.21

BALANCE DUE

$590.21

A
A & R contracting & Cleaning, uc
BILLTO
PFM Group Consulting LLC Holly Hill COD
12051 Corporate Blvd Orlando. FL
32817

A & A Contracting & Cleaning, LLC
2061 9th Lane NE Winter Haven, FL 33881 863-582-6202
alvarezandramirez@gmail.com

RECEIVED AUG•	O t 20i•9

Invoice

INVOICE# 2517

DATE
08/01/2019

TOTAL DUE
$530.00

DUE 0ATE
08/09/2019

TERMS
Net 30

ENCLOSED

ACTIVIT'r'
Labor
installed 4 fence panel that were down and replaced the broken post

on		RATE 410.00

AMOUNT 410.00

Labor	120.00
reinstalled the fallen fence pickets behind citrus isle

120.00

BALANCE DUE

$530.00

Bill To:

Complete Pool Care
PO Box 2196
Winter Haven, Fl 33883
completepool05@aol.com 863-287-5015

Invoice
Date: Invoice No.: Due Date:

07/02/2019
131 34
08/01/2019

Hollyhill RD CDD Citrus Point

RECEIVED  JUL ·3 0  2019

Qty	Item	Description	Unit Price	Total	
1
1
1	Pool Sevice for July 2019
Master Combination Lock (for pool equipment area) Rainbow 300 Chlorine Tablet Feeder (installed)	$1 ,525.00
$27.00
$1 50.00	$1 ,525.00
$27.00
$1 50.00	

Please contact us for more information about payment options. Thank youfor your business.

Total	$1,702.00 Balance Due $1,702.00

7/31/2019
_,.DELUXE
Fo,  thO IOIIO or small bu.slJ'IOss'."

Shipping Dotalla

Deluxe for Business I Order Confirmation

Pilymont Summary

Shipping Addreu Amonda Lane
12051 CORPORATE BLVD.
ORLA.NDO, FL 32817
USA (407) 723-5900
Order O•••Hs: Ordar #: 301024735 Product Namo

Laoar TopChaclts Unllno� ltftftllj. 0LT10.0

Shipping Mothod Standard Shipping Arrives In 7-10 bus ness days

QuanUty

200

Direct Debit Bllltng

Prlco

$157 99

Producl Tot.ol:

Choe, onlors

Froo $11/pplfl9 & handbng on Sub Tot.I:
Ta•

OrderTotal:
Tollll Saving••

Amount:
$168.26

Tot.of

$157 99

$157.90

$157.99
$19.47
$10.27

l19.47

RECtlVED JUL 3 I 2019

https://WwW.deluxe.com/shopdeluxe/common/lhankyouConfirmatlon.jsp?_  requeslid=969085	1/1

(-,

DUKE ENERGYe
FOR CUSTOMER SERVICE OR PAYMENT LOCATIONS CALL: 1-877-372-8477
WEB SITE: www.duke-energy.com

STATEMENT OF SERVICE
    31118 94380	
JULY	2019

ADUG D2A0T2E019	TOTAL AMOUN3T8D4.U93E
DNEAXTTE ROENAODR	ODENPAOCSCITOAUMNTOUNT ABOUT	NONE	

HOLLY HILL ROAD EAST COD 12051 CORPORATE BLVD
ORLANDO	FL 32817
SERVICE ADDRESS

TO REPORT A POWER OUTAGE: 1-800-228-8485

00 HOLLY HILL RD DAVENPORT

FL 33837

PIN: 568174431 METER READINGS

---- ENERGY USE ----
DAILY AVG . USE -	29 KWH/DAY
USE ONE YEAR AGO -	0 KWH/DAY MOAILY AVG. ELECTRIC COST - $10.92	PAYMENTS RECEIVED AS OF JUL 15 2019	282.31 THANK YOU
BLISL-L1ING  PER0I1O7D. L. 0I6G-H2T7-I1N9GTOSE0R7-2C9O-M19PANY32OWDNAEYDS/MAINTAINED CUSTOMER CHARGE	1. 31
ENERGY CHARGE	924  KWH cl  2. 92000¢	26.98
FUEL CHARGE	924  KWH ii  3. 80500¢	35.16
ASSET SECURITIZATION CHARGE	924  KWH  cl 0. 02700¢	0.25
MTOTAL ELECTRIC COST	63.70
EQUIPMENT  RENTAL FOR:
22	ST CON30/35
22	HPS UG RDWAY 9SOOL	247.94
FIXTURE TOTAL	37.84
MAINTENANCE TOTAL	1.63
GROSS RECEIPTS TAX  FEE	4.19
MUNICIPAL FRANCHISE	4. 08
MUNICIPAL UTILITY TAX ON ELECTRIC	5. 54
STATE ANO OTHER TAXES RENTAL	20.01
SALES TAX ON EQUIPMENT
TOTAL CURRENT BILL	384.93
TOTAL  DUE THIS STATEMENT	$384 .93

Paavyomidenat 1o%f thlaistesctahtaermgenbtewin1tgha1npl:IpUlieddaytos tfhroismacthceoubniltli. ng date will	

R.ECEIVED JU� 2 9 2019.	
DETACHANO RETURN THIS SECTION	EB72 0000658

Make checks payable to: Duke Energy ACCOUNT NUMBER · 31118 94380

12051 CORPORATE BLVD

HOLLY HILL ROAD EAST COD
ORLANDO	FL 32817 - 1450

P.O.  BOX 1004
CHARLOTTE, NC 28201 -1004

 	AUG 20 2019	

PLEASE ENTER AMOUNT PAID

31118943806000000384933000000000000 □□□00038493301000□0000009

(_� DUKE

STATEMENT OF ELECTRIC SERVICE

r4sM1m1�
66949

1•MMi,

ENERGYc

1-877-372-8477

FPAOYRMCEUNSTTOLOMCEARTSIOENRVSICAE LOLR:
WEB SITE: www.duke-energy.com
  T1-O80R0E-2P2O8R-8T48A5POWER OUTAGE:	
PIN: 568174431

JULY	2019
AHTOTLNL:YJHOIELLMCRCOLAARDENEAST COD
12051 CORPORATE BLVD
ORLANDO	FL 32817
S29E0RVCIICTERUASDDISRLEESSLOOP  LIFT DAVENPORT	FL 33837

PAYMENTS RECEIVED AS OF JUL 09 2019

DAUG D2A0 T2E019	TOTAL AMOUNT7D9.U82E
NADEABXTOTEUROENAODR	ODENPAOCSCITOAUMNOTUNT AUG 2T2 2019	240.00	

77.62 THANK YOU

31127

METER READINGS

BGISL-L1ING  PER0I6O0D .G. 0E6N-E24R-A1L9  TSOER0V7-I2C4E-19-

NON30 DEDMAYASND  SEC

12.78

METER NO.	000161865
PRESENT   (ESTIMATE )	002974
PREVIOUS  !ESTIMATE >	002565
DIFFERENCE	000409
PRESENT ONPEAK	000869
PREVIOUS ONPEAK	000729
DIFFERENCE 0NPEAK	000140

CUSTOMER CHARGE ENERGY CHARGE FUEL CHARGE
ASSET SECURITIZATION CHARGE
MT0TAL ELECTRIC COST GROSS RECEIPTS TA)( MUNICIPAL FRANCHISE FEE
MUNICIPAL UTILITY TAX

409 KWH � 8. 07800¢
409 KWH � 3. 97400¢
409 KWH � 0. 23600¢

33.04
16.25
0.97 

63.04
1. 62
4.14 
5.54

TOTAL KWH	409
ON PEAK KWH	140
PRESENT KWCESTIMATE l	0003.48
PRESENT PEAK KW	0001.82
BASE KW	3
ON-PEAK KW	2
LOAD FACTOR	18. 9%

STATE ANO OTHER TAXES ON ELECTRIC
TOTAL CURRENT BILL
TOTAL DUE THIS STATEMENT

5.48
79.82
$79 .82

aavyomidenat 1o%tlaIstesctahtaermgeenbtewinigt  ainppliedaytos throismact ceount.mg   ate wt

- ENERGY USE ----

---
DAILY AVG. USE -	14 KWH/DAY
USE ONE YEAR AGO -	2 KWH/DAY	C

HQAILY AVG.  ELECTRIC COST - $2.10	�

EIVE'.D JUL 29 20f9

DETACII AIID RETURU THIS SECTION

Make checks payable to: Duke Energy
ACCOUNT NUMBER · 66949 31127

EB72 0001403

CP.HOA. RBLOOXT1T004E, NC 28201-1004

AUG 20 2019
 	111114• 

AHTOTLNL:VJHOIELLMRCOCALAD REEANST CDD	 	

O12R0L5A1 NCDOORPORATEFBLL3V2D817 - 1450

PLEASE ENTER AMOUNT PAID

66949311272□□□□00079822□□□0 □0□□000000000007982201□□□0□□00009 

(-,

DUKE ENERGYe

PAYMENT

FOR CUSTOMER SERVICE OR
LOCATIONS CALL: 1-877-372-8477
WEB SITE: www.duke-energy.com T1-O80R0E-2P2O8R-8T48A5POWER OUTAGE:
PIN: 568174431

STATEMENT OF ELECTRIC SERVICE

256 BERGAMOT LOOP LIFT

DAVENPORT

FL 32817

ORLANDO

12051 CORPORATE BLV0

AUGUST	2019

HOLLY HILL ROAD EAST COD

RE: CITRUSPOINTE LIFTSTATION

SERVICE ADDRESS
FL 33837

PAYMENTS RECEIVED AS OF JUL 18 2019

rwwg,1�1@1:13;�

65321 851 18 

DUE DATE	TOTAL AMOUNT DUE
AUG 23 2019	25.29
NEXT READ	DEPOSIT AMOUNT
DATE ON OR	ON ACCOUNT
ABOUT 2019	200.00
AUG 29	

29.53 THANK YOU

METER READINGS

BGISL-L1ING  PER0I6O0D . G. 0E7N-E02R-A1L9  TSOER0V8-I0C1E-19- CUSTOMER CHARGE

NO3N0 DEDAMYASND  SEC

12.78

METER NO.	000196388
PRESENT	(ACTUAL >	000113

ENERGY CHARGE FUEL CHARGE

57 KWH �  8. 07800¢
57 KWH �  3. 97400¢

4.60
2.27

PREVIOUS DIFFERENCE

(ACTUAL >	000056
000057

ASSET SECURITIZATION CHARGE

57 KWH � 0. 23600¢

0.13

PRESENT ONPEAK PREVIOUS ONPEAK DIFFERENCE ONPEAK TOTAL KWH
ON PEAK KWH
PRESENT KW (ACTUAL> PRESENT PEAK KW
BASE KW
ON-PEAK KW LOA0 FACTOR

000017
000008

57

000009
9
0000.87
0000.32
1
0
7.9%

MTDTAL ELECTRIC COST
GROSS RECEIPTS TAX MUNICIPAL FRANCHISE FEE MUNICIPAL UTILITY TAX
STATE AND OTHER TAXES ON ELECTRIC
TOTAL CURRENT BILL
TOTAL DUE THIS STATEMENT

19.78 
.51
1.30
1.97
1. 73
25.29
$25.29

2 KWH/DAY

USE ONE YEAR AGO -

DAILY AVG. USE -

A S O N D J F M A M J J A

---- ENERGY USE ----

*DAILY AVG. ELECTRIC COST -	$.66

ayment o  t  1s statement wit in	ays rom t e I ing ate w1 avoid a 1 % late charge being applied to this account.
Duke Energy Florida utilized ruel in the following proportions to
generate your power: Coal 14%, Purchased Power 13%, Gas 73%, Oil 0%,
Nuclear 0% (For 12 months ending June 30, 2019).

0 KWH/DAY

RECtlVEO -AUG O 1 l019
DETACH  AND  RE"TURN THIS SECT!Otl	EB72 0017372

Make checks payable to: Duke Energy

ACCOUNT NUMBER · 65321 85118	 	AUG 23 2019	

CHARLOTTE,

P.O. BOX 1004
NC 28201-1004	i■••ttl
HOLLY HILL ROAD EAST COD	 	
12051 CORPORATE BLVD

PLEASE ENTER AMOUNT PAID

RE: CITRUSPOINTE LIFTSTATION ORLANDO	FL 32817 · 1450

653218511820000000252960000000000000000□0025296010 □□00000009

c.tomir	Holly Hill Road East Community
Development District
751	
04/17/2019	
�.....;	Charisse Bitner	
1 of 1	

�---

INVOICE

Holly HIii Road East Community Development District

'"
Invoice liUnhtalY	$	2,371.00
•--•

c/o PFM Group Consulting, LLC 12051 Corporate Blvd.
Orlando, FL 32817
x--

f'8Y...-nlfor:
100118314
!•1c-,v;(  u,"-il h �r    ,  'um wit    n,tl11<>ri1

lnvoice#8586 Thank Vou

Customer: Holly Hill Road East Community Development District

Invoice

8586	Effective

04/10/2019	Transaction

Policy change	oescrtPtlon
Policy #100118314 10/01/2018-10/01/2019
Florida Insurance Alliance
Package - AddAmenity Ctr.Pool & Fencing Due Date: 5/17/2019

RECEIVED JUL 3 i 2019	Amount

2,371.00	
	Total	
	$	2,371.00	
	Thank You	
FORPAYMENTS SENTOVERNIGHT
Egls Insurance AdvisorsLLC, Fillh Third \l\lllotesale LOC!lbox, Loekbot 11234021, 4900 W 95th St Oak/awn, IL 60453		
Remit Payment To: Egls Insurance Advisors, LLC	(321 )320-7665	0..

Lockbox 234021 PO Box 84021
Chicago, IL 60689-4002

cbltner@egisadvisors.com

04/17/2019

•

Florida TM Insurance Alliance

Endorsement No.: 3

Coverage Agreement Endorsement
Effective Date:

04/10/2019

Member:	Holly Hill Road East Community Development
District
Coverage Period:	October 1, 2018 to October 1, 2019

Agreement No.:

100118314

In consideration of an additional premium of $2,371.00, the coverage agreement is amended as follows: Property
Added:
As Per Schedule Attached

Subject otherwise to the terms, conditions and exclusions of the coverage agreement.

-.../LJf".J'r7)	�

Issued:	April 16, 2019

Authorized by:

''/"_..,,, ____:�L           .           .           Y           -           -              -     -	_

Page l of 1

'I�

"lorida

Property Schedule

Schedule Items Effective As of: 10/01/2018

iii

Insuranc"'e

Holly Hill Road East Community Development District

\1 Fl Alliance

APogleleynt:No.:

100118314
Egls Insurance Advisors llC (Boca Raton, FL)

Unit#	Oe5ctlptlon	Year Built	Eff. Date	BulldlneValue
Address	ConstType	Term Date	Contents Value

Total tn,ured Value

I

Roof Shape	Roof Pitch			Roof Coverln2		I Coverln Reolaced I RoofYr Bit Playground Equipment		2018	12/21/2018	 	$81,289

0 Holy HIiiRoad Davenport Fl 33837

Non combustible

10/01/2019	$81,289

I	I	I

Unit#	Desctlptlon	Year Built	Eff. Dale	Building Value

I

Address	Const Type	Term Date	Content$ Value

TotalInsured Value

Roof Shape	RoofPitch			RoofCoverln2		I Coverln Renlaced I Roof Yr Bit Shade Sall Structure (2)		2018	12/21/2018	 	$26,018	

0 Holy HIii Rnad Davenport FL 33837

Non combustible

10/01/2019	$26,018

I	I	I

Unit #	Description	YearBullt	Eff. Date	Bulldin11 Value
Address	Const Type	Tetm Date	Contents Value

Total Insured Value

Dog Park Roof Shaoe	I	RoofPitch
0 Holy HillRoad Davenport Fl 33837

2018

Non combustible

RoofCovetin•		I Coverln Replaced I Roof Yr Bit 12/21/2018	$4,992
10/01/2019	$4,992

I	I	I

Unit#	Description	Vear8uilt	Eff. Date	Bulldine Value

	Roo., Shane	I	Roof Pitch
Amenity Center	2019	Roof Coveri 04/10/2019	nR	I
     $241322		
4	500 Holy Hill Road	Masonry non	10/01/2019	$15,000	

Address	Const Type	Term Date	Contents Value

Tot.ii InsuredValue

OavenPOrt Fl 33837	combustlble

Coverln  Replaced I Roof Yr Bit
$256,322

Unit#

I	I	I

Y"ar Built	Elf. Oat"	Buildlnl! Value	
ConstType	Term Date	Contents Value	

Description Address
Roof Shape	I	Roof Pitch			RoofCoverin2		I Coverln Pool & Deck			2019	04/10/2019	$359,928

Total fnsurc,d Value
I Roof Yr Bit

Davenport Fl 33837	liquid storage

s	500 Holy Hill Road	Below ground	10/01/2019	$359,928
I	tank / pool	I	I

Unit#	Description	Year Built	Eff. Date	-	Bulldin�alue

Total Insured Value

Address	Con,tType	Term Date	Contents Valul!

6

Fencing

Roof Shape	I	Roof Pitch

I

2019

Roof Coverlna		I Coverln Reolaced I Roof Yr Bit 04/10/2019	$78,750

500 Holy HIii Road OavenPOrt Fl 33837
I

Non combustible

10/01/2019	$78,750

I

 	I	I

Total:

Building Value	Contents Value	Insured Value
$791 299	$15000	$807 299

Hopping Green & Sams
Attorneys and Counselors
119 S. Monroe Slreel,Sle. 300
P.O. Box 6526 Tallahassee, FL 32314
850.222.7500

REC�IVED JUL 2 9 2019

=================================	STATEMENT =================================
July 26, 2019

Holly Hill Road East CDD
c/o PFM Group Consulting LLC 12051 Corporate Blvd.
Orlando, FL 32817

Bill Number 108830 Billed through 06/30/2019

General Counsel/Monthly Meeting
HHECDD	00001	RVW

FOR PROFESSIONAL SERVICES RENDERED
06/03/19	RVW	Confer with district manager regarding amenity center opening.

0.30 hrs

06/03/19	AHJ

06/07/19	APA
06/10/19	MGC
06/11/19	AHJ
06/12/19	RVW
06/12/19	AHJ
06/19/19	RVW
06/20/19	AHJ

06/21/19	RVW
06/21/19	AHJ

06/24/19	RVW
06/27/19	AHJ

Finalize agreements regarding landscape and janitorial services; transmit same to Patil; prepare correspondence to Patil regarding recorded conveyance documents; transmit same.
Prepare response to auditor request letter regarding fiscal year 2017-2018. Review response to auditor request letter.
Prepare agenda items.
Confer with Gaarlandt regarding release of notice. Finalize agenda items; transmit same to Patil.
Prepare for and attend board meeting.
Confer with Patil regarding executed agenda items; prepare updates to development status chart; attend development status conference call.
Review and edit notices.
Prepare mailed and published notices of hearing regarding budget and operation and maintenance assessments; prepare updates to district file regarding executed agenda items.
Review and edit audit report.
Prepare budget assessment and budget appropriation resolutions; prepare resolutions setting dates regarding landowners' election and meeting schedule.

0.60 hrs

1.20 hrs
0.20 hrs
0.60 hrs
0.30 hrs
0.60 hrs
2.10 hrs
0.40 hrs

0.20 hrs
0.70 hrs

0.60 hrs
hrs

Total fees for this matter
DISBURSEMENTS
Document Reproduction United Parcel Service

$1,906.00

27.75
8.44

General Counsel/Monthly Meetin	Bill No. 108830
=======================---===========-----------=-
Total disbursements for this matter

MATTER SUMMARY

Page 2

-

----=-�==--=========================
$36.19

Jaskolski, Amy H. - Paralegal	4.00 hrs	145 /hr	$580.00	
Papp, Annie M. - Paralegal	1.20 hrs	145 /hr	$174.00	
Collazo, Mike	0.20 hrs	335 /hr	$67.00	
Van Wyk, Roy	3.50 hrs	310 /hr	$1,085.00	
TOTAL FEES			$1,906.00	
TOTAL DISBURSEMENTS			$36.19	
TOTAL CHARGES FOR THIS MATTER			$1,942.19	

BILLING SUMMARY

Jaskolski, Amy H. - Paralegal	4.00 hrs	145	/hr	$580.00	
Papp, Annie M. - Paralegal	1.20 hrs	145	/hr	$174.00	
Collazo, Mike	0.20 hrs	335	/hr	$67.00	
Van Wyk, Roy	3.50 hrs	310	/hr	$1,085.00	
TOTAL FEES				$1,906.00	
TOTAL DISBURSEMENTS				$36.19	
TOTAL CHARGES FOR THIS BILL				$1,942.19	

Please include the bill number on vour check.

Date	Invoice Number	
July 26, 2019	OE-EXP-00146	
Piiyment Terms	Due Dale	
Upon Receipt	July 26. 2019	

pfm

Company Address:	
1735 Markel Street 43rd Floor
Philadelphia, PA 19103
+1 (215) 567-6100
Federal Tax ID: 81-1642478	

BUITo:

Holly Hill Road East Community Development District clo PFM Group Consulting District Accounting Department
12051 Corporate Blvd
Or ando, FL 32817 United States or America

Remittance Options:

ViaACHlpralerred};
PFM Group Consulling LLC Bank Name:M&T Bank ACH# (ACH): 031302955
Account#: 9865883822

RE:	Aprll 2019 Coples · S55,65 Total Amount Due

�
Bank Narne:M&T Bank ABA# (Wire): 022000046
Account #:9865883822

Yla..Mall;_
PFM Group Consulling LLC PO Box 65126
Baltimore. MD 21264-5126
Uniled States orAmerica

RECENEO J\JL 1 , 10,s

of

Copy Count

Account: ---tl-oll-=---8 -H-LI( (2w-ld-&1�----

Amount of Copies: ---3-7 }

----

Tota I $ :

-ss-. b-S

---------

Month: Apri I 2019

Date	Invoice Number	
PJauylmy e2n6t, T201m9s	OE-E1XPD-0a0147
Upon Receipt	JuDly12e6, 2t0e19	

pfm

BIii To:
cH/oollPyFHMIiiGRrooaudpECaosntsCuoltmingmuDnisittyricDteAvcecloumnteinngt District D12e0p5a1rtCmoernptorate Blvd
OUnrliatendoS,tFatLes32o8f A17merica
Remittance Options:

RECEIVED JUL 31 2019

A# (Wire): 022000046

ViaACH CPCeterredl·

PBaFnMkGNraomupe:CMo&nTsuBltainngk LLC AcCcHo#un(At #C:H9)8:6053818330822255
RE:	March 2019 Postage • S3.50 Total Amount Due

!LilJ..Wim;Bank Name:M&T Bank Account#: 9865883822

Ot7om3511aMnyarAdkedtreSstsre: et	
P43hridladFelolpohria, PA 19103
+1 (215) 567-6100
Federal Tax ID: 81-1642478	

Yla..Mall:.

POFMB0Gxro6u5p12C6onsulting LLC BUanlittiemdoSreta, tMesDo2f1A2m64e-r5ic1a26

of

Account Summary Report
Dile Range: Mar 1, 2019 to l&ar 31. 2019
Meter Group: All Meters
__	 ---:r�

ORlANDO. Fl

Meter !WOO · 1376538 OLO at ORLANDO, FL
Meter4WOO • 0347354 at ORLANDO, FL
Meter Details
[
OIU.ANDO, FL

4W00 · 03'1735'1
IWOO • I3765)8 OlO  m6m

2<978470

f

L-	Account Summary

Holy H.JI Road E>'1 COO

Account

SubAccount  l_�tOior g a d :J
7	u.soo

Grand Total

'3,500

Date	Invoice Number	
July 26, 2019	OE-EXP-00148	
Payment Terms	Due Date	
Upon Receipt	July 26, 2019	

pfm

Bill To:

Holly Hill Road Easl Community Development District c/o PFM Group Consulting District Accounting Department
12051 Corporate Blvd
Orlando, FL 32817 Uniled States of America

Remittance Options:
YlnACHtwetecredl•	�

R�CEIVED JUL ·3 1 2019

Company Add!ess:	
1735 Markel Street 43rd Floor
Philadelphia, PA 19103
+1 (215) 567-6100
Federal Tax ID: 81-1642478	

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PFM Group Consulting LLC Bank Name:M&T Bank ACH# (ACH)· 031302955
Account #: 9865883822

Bank Name:M&T Bank ABA# (Wire)· 022000046
Accounl #: 9865883822

PFM Group Consulting LLC PO Box 651 26
BalUmore, MD 21264-5126
United Stales of America

RE:	April 2019 Postage - $7.50 Total Amount Due

of

Account Summary Report
Dalo Range: April I, 2019 to April 30, 2019
Meter Group: All Meters
Meter !WOO • 1376538 OLO at ORLANDO, Fl Meter 4WOO • 0347354 at ORLANDO, Fl
Meter Details

ORlANDOOALAH00,,fFll
L  �,,...,..,A�ccount Summary

,woo •03"735"	034735'1	2-1978470
!WOO · ll76Slil 01.D   1)76533	l-1975470
--r $ul) Accoun   t    C i i i « e s Llot9 01.ro..r 1

Holly H, Rood £AstCOO

.ltcount

Gn,nd Total

IS	f7.SOO
$7.500

pfm
BIii To:

O120l 51 Corpo3r2at8e1B7lvd

Department

cHJoollPyFHMIii GRrooaudpECaosntsCuoltmingmuDnisittyricDteAvcecloumnteinngt Dislrlcl
UnriatenddoS,taFlLes or America Remittance Options:

RECEIVED Jl)L 31 2Q19

Dale

July 26, 2019

Payment Terms Upon Receipt

Invoice Number OE-EXP-00149
JuDlyu2e6D, 2at0e19

Yl•ACH(we(eaed);

BPFanMkGNraomupe:CMo&nTsuBlafinngk LLC AcCcHo#un(At C#·H9)8;60538183308229255
RE:	May 2019 Postage - 57 00 Total Amount Due

YJa..Wlrll;

Accounl#' 9865883822

ABBanAk#N(Wamire)M; 0&2T20B0a0n0k46

C17o3m5paMnyarAclkedlfSestsre: et	
4P3hrildadFelolpohria, PA 19103
+1 (215) 567-6100
Federal Tax ID: 81-1642478	

�

PPOFMBGoxro6u5p12C6onsulling LLC BUanlftliemdoSrela, tMesDo2f1A2m6e4r5ic1a26

of

Account Summary Report
Dalo Range, May 1, 2019 lo May31, 2019
Meter Group: All Meters
Meter IWOO • 1376538 OLD at ORLANDO, Fl
Meter 4WOO • 0347354 at ORIJ\NOO, Fl
Meter Details
[OIUMDO-, A.

24978470

�	1!!!!1«umbtfJ PbPAcg,untNym§J

O!lv.NOO. fL

Account Summary
Account

�woo• 0J47JS1	03"7354
IWIIO• ll76SlSOLD IJ76SJ8	24971-170

HdlyHJ!Rood USI COO
Grand Total

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BIii To:

O12e0lp5a1rtoC,oernpto3ra2t8e1B7lvd

HcD/oollPyFHMmillGRrooaudpECaosntsCuoltminmg uDnisittyricDteAvcecloopumnlienngt District Unriatendd StaFtLes of America
Remittance Options:

RECEIVED JU- L a I io1•9'

July D26a,te2019 PUapyomnenRteTceeripmts

lOnv.Eo-lEceXPN-u0m01b5e0r JuDlyu2e6D, a2t0e19

YlaACH (preferred):

PBaFnMkGNraomupe:CMo&nTsuBlatinngk LLC AccHo#un(At#C:H9)8:60538138038229255
RE:	March 2019 Fedex - S1 72 Total Amount Due

Co173m5paMnyarAkdedlrSestsre: et	,	
4P3hrildadFelolpohrla, PA 19103
+1 (215) 567-6100
Federal Tax lD: 81-1642478	

Yla..WiLa;,

Account #: 9865883822

BAaBnAk#N(Wamire)M: 0&2T20B0a0n0k46

llla.Mail;_
POMBGoxro6u5p12C6onsulting LLC UBnalitliemdoSreta, tMesDo2r1A2m6e4ri5c1a26

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 	Invoice Number	
 	6-511-50981	
FedEx Ground Shipment Summary By PayorType
FedExGroundShi mants(Ori 11111)

Pe e
2 of3

Ground-Prepaid

D3/2S 03/28

9.68
7.85

0.56	·1.&S
0.55
Ground-Prepaid Subtotal

8.59
8.40
$16.99

1	-	41-;il
TOTAL THIS INVOICE	USO

..lUIl	'
$16.99

TheEamtd Obcounllarlhi1 11tc> d111 hubun c1JctA1ltdband� 111V1nu1 llu11hold olUSO ZlUIUJ

ID	SIJW1

Tracking	mn616118D	8"�111l
ZSiemrvuice Typo	0P6pd, Oomasllc	APFMmond• L■n,	LUDSC.KBBADNXKS, ENRAV.I•CCEOSD12•2657

P.O,t.

Tran,portalion Charge Earned Olscounl P■rfonnance Pricing

9.68
-1 06
-0.59

P1e�19e,	1	12051 C01porett Boulevard

E11P00•MENN0E1lllG8Y PARK DR

Fuel Surcha1ge

USO

0 66

R1t1d Weight O■livated

M1 labrs28, 2019

ORLANDO FL 32817

SAINT PAUL MN 55108-5101

Total Cb11r11e

- �s
.\,,\ \:,)-.

FedEx® BillingOnline
FedEx Billing Online allows you to eHicientlymanage and payyour FedEx invoices online. It's free, easy and secure. FedEx Billing Online helps you streamline your billing process. With allyour FedEx shipping information available in one secure onllne location, you never have to worry about misplacing a paper Invoice or sifting through reams of paper to find information for pest shipments. Go tofedex.com to sign up todayl

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Bill To;

O12r0p5a1rtoC,oernpto3ra2t8e1Blvd

cHD/eolPyFHMmillGRrooaudpECaosntsCuoltmingmDunisittyricDteAvcecloumnteinngt District Unliatendd StaFtles of America
Remittance Options:

RECEIVED JUL 3 I 2019

Dale
PJauylmy e2r6il, T2e0r1m9s Upon Receipt

lOnvEo-ElcXePN-u0m01b5e1r JuDlyu2e6D, a2t0e19

ACH# (ACH): 031302955

Bank Name:M&T Bank

.llJ.ap.PFMCGtrlo(pmup[oCrredons);ulting LLC
Account#: 9865883822

RE:	April 2019 Fedex • 566.90 Total Amount Due

�

A# (Wire): 022000046

Bank Name:M&T Bank Account#:9865883822

Company Address:
4137r35 Market Street	
PhidladFelolpohria, PA 19103
+1 (215) 567-6100
Federal Tax 1D; 81-1642478	

�

PPFOMBGoxro6u5p12C6onsulting LLC UBnailttiemdoSreta. tMesDo2f1A2m64er-5ic1a26

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F.lDitl.tllSnutrtchBaurg■ed·PFreicdiE.rng,bZlulnetp2pDld I lutl1urclarg1 017.SO�lo1h11 ahipm.nl

Account Number	Pl l 8 

 	0191-4396-1	

2of7

TAruatcokimnalgloIDn

7IN74E9T25431640	g

llnd.lISonall Patil

8GIR.lutPhillip Atlondo

Zone

SPaecrvki■cgeoTTyypepo
PRaalcokdagWeasiuht DSvtcUmAreead
SFeigdnEexdUbsye

FFaeddEuxEAnrsvteOlovpeerni ht
02

348 East Central Avenue

1N/Ar 10,201903:18 AM4.PINSON

P12F0MS1 CorpOlltt Blvd.

...

ORlANOO A. 32817 US

Tfura■nI1Spuornch1atiroan•Charge

Total Cllar

Heath Con5tJ\lctlon & Menagemen WINTERHAVEN Fl 33880 US

-------------,.,.,US,.,,-D --�- _

54.40

4.

$58.4081

'1111111 �oa,0021190000000/ll.

Ditcaunlla,lhi•	d1la hnbnn 01lcul11td b111d t rpnl911levonu, ltire1hald

s

-aD•7.911131JI07

Th,E.am■d	ship	on	ofSM19.3I
DFiullt!tSnucr,chB1u1g,od•PFericdiung,h2u4nttp2phd I fut!1urch1rg1 oll.5014 la this 1hl

TAruotcokminegtloIDn

!7N74E9T'25753642

brul.l.[Brooke Pierco

IIK1a1l.ol

erick

Service Type
ZPoanckeeaeType

Signed by

Svc Area

PRaatcekd1gWeseight DelcivlaarreoddValue
FedEx Use

CFeudl'lEIIornuarpPruascskSaugvin11gr

USO 20.00

1

02

2.0lbs,0.9 kgs AApl r 11, 2019 14:H
00A.00000ROBE0N0/S7O1N67/_

PFM SwapAdvbors UC

1735 Market Stteet

PHILADELPHIAPA 19103 US

P•ameeryParkCityAutklority N20E0WUYbOarRtyKSNuYee1t0281 US

3.46

16.37

085

.\.64
112.12000

FedEx®PillioaOnline
FedEx Billing Online allows you to efficiently manage and pay your FedEx invoices online. It's free, easy and secure. FedEx Billing Online helps you streamline your billing process. With all your FedEx shipping information available in one secure online location, you never haveto worry about misplacing a paper invoice or sifting through reams of paper to find information for past shipments. Go to fedex.com to sign up today!

Fed

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 	Invoice Number		Account Number
 	6-546-68614		 	0191-4396-1	

Pa e 3ol3

full d,scounu mavnot applv

Ship Date: Apr 26,2019	Cust. Ref.: Greenaway Improvement Di	P.0.1: PaTyhoer:EaSrnheipdpDeisrcount for1h1s sh,p d111hes been ceDlceuplatcefd: bosed on a ,evenue llueshold of USO 23326900  Nee Charge rop1esents m,n,mum package chargelor th,s parcel. As a result.
Neech■rga rtprtsents m,n,mum pack•g• charge101 th,s paicel

TSrearcvkicinegT1y0pe

7P7p5d0,7O4o92m2e3s612ic

Amanda Lane

�LOCAL GOVERNMENT AUDITS 342

TPrearnfosrpmonanac1ieonP1C1chianrgge

08.3238

ZPoancekages ROaetlie,doWredeigh!

03
A1 plbrs30, 2019

P12F0M51 Corporate Blvd

A1 1U1DWITMORAGDEISNOENRASLT RTAMLL4A01HASSEE fl 32399,000111

FTuoetallSCuhrcah19arege

ORLANDO Fl 32817

Road

P.O.#:

USO

SS0.5427

OeptJ:

Ship Date: Apr 30, 2019	Cust Ref.: Hollv Hill	East

785
$842

lull discounrs mavnot apply

Pa!yhotrE:aStnhelpdpDo<srcountlotthis ship daco hu bun calculaced based on1 ,avenue threshold ofUSO 229,83596  Nee Chargerapruenu .,,,.,mumpackege ch•rge lotthis p�rcel As a ,esull Nat charge ,eprosentsminimum pachge charge lor this parcel

1830 N CRYSTAL LAKE OR

Fuel Surcharge

TSrearcvkicinegT1y0pe ZPoancekages

7P7p5d0,9O8o64m9e8s813,c	A�manda lane
0I2	P12F0M51 Corporate Blvd

B.WJIWllBHEENTTKYHSMOAfNTSCOOUNVSATNRHUCTION, INC

Transportation Charge
Toral Chorge	U�

ROeahtevderWedeighl

MI lbasy 01, 2019

ORLANDO fl 32817

LAKELAND fl 33801590530
Prepaid Subtotal Total FedEx Ground

USO USO

S66.06
$66.06

FedEx Ground Address Correction

Original

Address

Bank, N.A. •

Tracking ID 775068159590
U.S	COD
EP-MN-OILB
ST PAULMN 55108 US

Corrected Address

U.S BANK, N.A · COD 1200 ENERGY PARK DR
SAINT PAUL MN 55108 US

Orig-inal Address

Tracking ID.

775068143271

U.S. Bank, N.A. • COD EP-MN-OlLB
ST PAULMN 55108 US

Corrected Address

U S BANK, N A. · COD 1200 ENERGY PARK OR
SAINT PAUL MN 55108 US

Dale	Invoice Number	
July 26, 2019
PaymentTerms	OE-EXP-00152
Due Date	
Upon Receipt	July 26, 2019	

pfm

Bill To:

Holly HIii Road East Community Development District c/o PFM Group Consulting District Accounting Department
12051 Corporate Blvd
Orlando. FL 32817 United Slates of America

Remittance Options:
ViaACHlp(Q[ermdl;	�

RECEIVED JUL 3 1 20t9

Company Address:	
1 735 Market Slreel 43rd Floor
Philadelphia, PA 19103
+1 (215)567-6100
Federal Tax ID: 81-1642478	

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PFM Group Consulling LLC Bank Name:M&T Bank ACH# (ACH): 031 302955
Account It: 9865883822

Bank Name:M&T Bank ABA# (Wire): 022000046
Accounl#: 9865883822

PFM Group Consulllng LLC PO Box 65126
Ballimore. MD 21264-5126
United Slates of America

RE:	May 2019 Fedex - $20.92 Total Amount Due

of

Fed	 Invoice Number	
 	6-561 -91795	
Ship Date: May 15, 2019	CUit Ref.: Holly Hill Road East

4Paof e4

fuHdiscountsm1vnot apply

PaTyhoer:EainheipdeO_iesrcovnlfor 1hisshipd11thas bun caJ!!pt.lcul11tld: basedon a nvenue threshold ofUSO230,30073. Nel Charge 11presents m,rumum package chargeforthisparcel. As I result.

02

NII chargerepruen1s minimum pachge charge101 1h11 parcel

Fuel Surcharge

0.57

TSrearvcikcinegT1y0pe ZPoancekages ROaotllevdeWredeight

7P7p5d2,2D50o9m6e9s2t0ic
MI lobys 16, 2019

n.dlrAPFmManda Lene O12R0L5A1NCDorOpoFlra3te28B1l7vd.

.8WRwl1MACK BANNER

T35U4C5KLEARKPEAAVLIFNRGED RO

WINTER HAVEN FL 33881-144745

Transportalion Charge Total Charga	USO

7.85
$8.42

Ship Date: May 15. 20T9
Tendered Otte: May 14, 2019

Cust Ref.: Cross Creek Escrow
Depll:

P.D.I:

PaRyeoturr:nS: h01i/pgpinealrTruklng 10 00000000715181191961

12051 CORPORATE BLVD

TSrearvckicinegTJyOpe	7G7,P5r1e8p1a19id2.0R7e4turnP11n1 Lbl    �Clerk of the Coun

�JENNIFER GLASGOW

FTuraenl SspuorrcthaallrogneCharge

70.5875

Delivered

1

BRADENTONFL 34105

ZPoancokagos ARaclteudalWWeeigrghhtl

02 01 2IIJ1sbs
May 17, 2019

M11a15naMteaenaCoteuenAtyvCelneurek Wofethsot Co

PFM
ORLANDO FL 32817-145051

Prepaid Subtotal

TProitnatlRCehtaurrgneLabel

USO

USO

$91..4002

$68.74

FedEx Ground Home Delivery Detail (Original)
Ship Date; May 15, 2019	Cust. Rlf.: Holly Hill Road East	P.O.t:

full d scounrs mav not apply.

PaTyhoerE:aSrhnell!Jld 0ersrcoun1 for1hiuh1p delt h11 bun caDlcaupl,luled: band on a rev1nut1hreshold of USO ?J0,300 73  Nol Ch11ae represeo11 min mum package chargtfor this parcel  As■ result,
Ne1 chara• representsmtnlmum pac�•g• charge lo, th,s parcel

TSrearvcikcinegT1y0pe

7H7o5m22e5D03e8liv11e4ry Ppd

illllllLAmanda Lane

8.wmruRENNIE HEATH

TFuraenlsSpuornchauarogneCharge	70..85

ZPoancekages

01 2	P12F0M51 Corporate B vd.	3H2E6AHTAHMCIOLNTOSNTRSUHCOTRIOENS O&RMNGEMT

TRoetsaidl Cenhtaiargl e	USO	$132..8500

ROaethevderWedeight

l ibs

May 16, 2019

ORLANDO FL 32817	WINTER HAVEN FL 33881 -�70926

Home Delivery Subtotal	USD	S12.50	
Total FedEx Ground	USD	$81.24	

Inv6o-5ic6e1-N91u7m95ber	IMnvaoi2c3e D2a0t1e9

Account Number
 	0191-4396-1	

4Paofe4

Ship Date: May 15, 2019	Cull Ref� Holly Hill Road East	P.0.1:

full discounts may not apply

� TherE:arneidQ!Disrcountfor this ship d•te hos been calce,:.;;upJa1"'d"',b-a,-se-=d-o-11-•-r•-v-enue thresholdof USO 230,300.73. Net Charge representsminimum packagecharge for this parcel  As a resufl,
Not charge represents minimum package charge for thisparcel.

MACK BANNER

Fuel Surcharge

TSrearvckicinegTyIDpe ZPoancekages RDeatlievdeWredeight

7P7p5d2,2D5o09m6e9s2t0ic

02

Ml iabsy 16, 2019

ASW1lWmanda Lane ORLANDO Fl 32817

�

P12F0M51 Corporate Blvd,

3545 LAKE ALFRED RO

TUCKER PAVING
WINTER HAVEN FL 33881-144745

Transponatlon Charge Total Charge	USO

7.85

0.57

'si42'

Ship Date: M11v 15, 20f9 (l'andered Date: Mav 14, 2019

CUit Ref.: Cross Cteek Escrow Dept.I:

P.0.1:

PaRyeoturr:nShOripigpinearl Tracking 10 oooooooons1s1191961

12051 CORPORATE BLVD

TSrearcvkicinegTyIDpe	7G7.P5r1e8p1a19id20,R7e4turnPrint lbl    SClW1lWerkof the Coun

llwl2illl11JENNIFER GLASGOW

TFruaenlsSpuorrcthaatirogneCharoe

70.5857

DeHvered

BRADENTON FL 34205

ZPoancekages ARactteudalWWeeiigghht!

012

l ibs

0.2 lbs
May 17, 2019

M1 1a1 5naMteaenCatoeuenAtyvCelneurek Wofethset Co

PFM
ORLANDO FL 32817-145051

Prepaid Subtotal

TPoritnatlRCehtaurrgneLabel

USO

USO

$91..0402

$68.74

FedEx Ground Home Delivery Detail (Original)

Ship Date: May 15, 20 9	Cust. Ref.: HollyHillRaad East	P.O.t:

lull d scounts maynorapplv

►aTvho•r:EaSrnheidf>!TDiscount for thisshipdatehasbeen caDlceuplatl.#:o'--d ba-sodo-na revenue threshod of USO 230,30073 Net Charge represents minimum package oharge for!his parcel  Asa ruul�
Netcharge ropresenls mlnlmurn package charge for rh,s parcel

			
WINTER HAVEN FL 33881-570926		SO	$12.50	
Home Delivery Subtotal	USO	$12.50	
Total FedEx Ground	USO	$81.24	

STerarcvkicinegTIyDpe

7H7o5m22e50D3e8liv11e4ry Ppd

SAW1lWmanda Lane

llwl2illl11RENNIE HEATH

TFruaenlsSpuorrcthaatirogneC harge 	70.8585

ZPoacnekages

02	P12F0M51 Corporate Blvd.	3H2E6AHTAHMCOILNTSOTNRSUHCOTRIOENS &ORMNGEMT

TRoetsaidl eCnhtaiargl e	U

3.80

RDeallievderWedeight

MI labys 16, 2019

ORLANDO FL 32817

HOLLY HILL ROAD EAST
COMMU N I TY	DEVELO PMENT	DISTRICT 

Payment Authorization No. 084
8/9/2019
Item	Vendor	Invoice
No.	Number

General Fund

1

2	A&R Contracting & Cleaning
Reinstalled Fallen Pickets

Carr Riggs & Ingram	2520	$	350.00	
	FY 2018 Audit	16726806	$	2,000.00	
3	Duke Energy
Acct: 57840 25499 ; Service 07/05/2019 - 08/05/2019 Acct: 95745 35139 ; Service 07/10/2019 - 08/08/2019	
$	155.10
$	837.83	
4	PFM Group Consultin g
June Reimbursables	OE-EXP-00281	$	182.09	
5	Polk County Property Appraiser
1% Administrative Fee	
4651674	$	4,010.25	
		
TOTAL	$	7,535.27	

Please Return   To: Holly Hill Road East COO c/o Flshkind & Associates
12051 Corporate Boulevard
Orlando, FL 32817

RECEIVED AUG 1 2 2019

A
A I R contracting & Cleanlna. lie
BILL TO
PFM Group Consulting CITRUS ISLE
12051 Corporate Blvd Orlando, FL 32817

A & R Contracting & Cleaning, LLC 2061 9th Lane NE
Winter Haven, FL 33881 863-582-6202
alvarezandramirez@gmail.com

RECEIVED AUG O 8 2019

Invoice

INVOICE#
2520

DATE
08/07/2019

TOTAL DUE
$350.00

DUE DATE
08/16/2019

TERMS
Net30

ENCLOSED

ACTIVITY
Labor
REINSTALLED FALLEN PICKETS IN 4 SECTIONS THROUGH OUT CITRUS ISLE

QTY

RATE
350.00

AMOUNT 350.00

BALANCE DUE

$350.00

CRI �IN1:GcR:AMl
CPAs and Advisors
151 Mary EstherBoulevard, Suite 301 Mary Esther, FL 32569
850-244-8395
Federal /D 72-1396621

RECEIVED AUG O 5 2019

Holly Hill Road East CDD c/o PFM
12051 Corporate Blvd.
Orlando, FL 32817

Invoice No. Date
Client No.

16726806 (include on check) 07/31/2019
20-05677. 000

Professional services rendered as follows:

	$	6,000.00	
Progress Applied	(4,000.00)	
Current Amount Due	$	2.00000	

Final billing on audit of financial statements as of September 30, 2018

2,0000•.0300

31- 60
0.00

61 · 90
0.00

91 - 120
0.00

Over 120
0.00

Balance 2,000.00

Invoice Number. 16726806 Total Amount Due: $

Woveratchceepht omnoes.t major credit cards.  Please complete the following lnfonnatlon or contact ouroffice to submit your payment Invoice Date: 07/31/2019	Client No: 20-05677 2,000.00	Holly Hill Road East COD
Name as it appears on card: -----------------------------
BIiiing Address:  					 Card # 		Exp Date: 	Security # 	 Payment Amount: 	Signature:			CStaarlre, Rlaiwgg. s & Ingram, LLC reserves the rightto assess finance charges on past due balances upto lhe maximum amount allowed under

(-, DUKE
� ENERGY"

1-877-372-8477

FPAOYRMCEUNSTTLOOMCEARTSIOERNVSICAELOLR:
WEB SITE: www.duke-energy.com T1-O80R0E-2P2O8R-8T48A5POWER OUTAGE:
PIN: 568174431 METER READINGS

STATEMENT OF ELECTRIC SERVICE
AUGUST	2019

DAUG D2A7 T2E019	TOTAL AMOUN1T5D5.U10E
ADNAEXTTOEUROENAODR	ODENPAOCSCITOAUMNTOUNT
SEBP 05T2019 	240.00	

HATOTLNL:YJHOIELLMCRCOLAARDENEAST COD
12051 CORPORATE BLVD
ORLANDO	FL  32817
5S6E9RVCIICTERUASDIDSRLEESSLOOP,  WELL DAVENPORT	FL 33837

PAYMENTS RECEIVED AS OF JUL 23 2019	151.39 THANK YOU

GS-1	060 GENERAL SERVICE	NON DEMAND SEC

-
BILLING PERI00 . . 07-05-19 TO 08-05-19	31 DAYS

METER NO. PRESENT PREVIOUS DIFFERENCE TOTAL KWH

001001682
(ACTUAL)	003469
(ACTUAL)	002574
000895
895

CUSTOMER CHARGE
ENERGY CHARGE	895 KWH ol   8. 07800¢
FUEL CHARGE	895 KWH ol 3. 97400¢ ASSET SECURITIZATION CHARGE	895 KWH ol   0. 23600¢

FEE

MTOTAL ELECTRIC COST GROSS RECEIPTS TAX MUNICIPAL FRANCHISE MUNICIPAL UTILITY TAX
STATE ANO OTHER TAXES ON ELECTRIC
TOTAL CURRENT BILL
TOTAL DUE THIS STATEMENT

12.78
72.30
325..1517

122.76
3.15
8.07
10.47
10.65
155.10
$l55. 10

42
38

18

;i:,�     2304
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0...L.a�LJIIII�
A S O N D J F M A M J J A

D-AIL-Y -AVG-.  USEENE-RGY USE  -29 -KW-H/D-AY USE ONE YEAR AGO -	30 KWH/CAY MOAILY AVG. ELECTRIC COST - $3.96

    aavyomidenat 1o%t la1stesctahtaermgeenbtewinttg ianppliedaytos throismact ceoun1 t.1ng   ate w1 DguekneerEantergyoyuFrloproidwaeru: tCiliozeald1f4u%el,inPutrhcehafoslelodwPinogweprro1p3o%rt,ioGnassto73%, Oil 0%,

Nuclear 0% (For 12 months ending June 30, 2019).

RECEIVED AUG O 6 2019

DETACH ANO  RETURN  THIS SECTION	EB72 0027158

Make checks payable to: Duke Energy

ACCOUNT NUMBER · 57840 25499

AHOTTLNL:YJHOILELMRCOCALADREEANST COD O12R0L5A1 NCDOORPORATEFBLL3V2D817 • 1450

P.O. BOX 1004
CNCHA2R8L2O01T-T10E0,4

 	AUG  27 2019	

PALMEOAUSENTENPTAEIOR

578402549960000001551010000□00000 □00000□0155101010□000000009 

-,

(	DUKE
� ENERGYe
FOR CUSTOMER SERVICE OR PAYMENT LOCATIONS CALL: 1-877-372-8477
WEB SITE: -.duke-energy.com
T1-O80R0E-2P2O8-R8T48A5POWER OUTAGE:

STATEMENT OF SERVICE
AUGUST	2019

ROAD EAST COD

HOLLY HILL
ATTN: JOE MCCLAREN 12051 CORPORATE BLVD
ORLAl'l:IO	FL 32817
S0E00RVDIACVEtfORE ADDTREBSLSVD  LITE, CITRUS ISLE

�Md-i'IUiti1iM:Mi,

ADUGE D3A0 T2E019	TOTAL AMOUN8T3D7.U83E
NDEAXTTE ROENAODR	ODENPAOCSCITOAUMNOTUNT ABOUT	NONE	

PIN: 568174431

PAYMENTS RECEIVED AS OF JUL 26 2019	837.83 THANK YOU

METER READINGS

BLISL-L1ING  PER0I1007 . L. 0I7G-H1T0-I1N9GTOSE0R8-0C8O-M19PANY29OWNDAEYDS/MAINTAINED

FUEL CHARGE	2016 KWH � 0. 02700¢

ENERGY CHARGE

CUSTOMER CHARGE	2016 KWH � 2.92000¢ 2016 KWH � 3.80500¢
ASSET SEctMITIZATION CHARGE
MTOTAL ELECTRIC COST EQUIPMENT   RENTAL FOR:
48	ST CON30/35
48	HPS UG ROWAY 9500L FIXTURE TOTAL
HAI.NTENANCE TOTAL GROSS RECEIPTS TAX
MUNICIPAL FRANCHISE FEE MUNICIPAL UTILITY TAX
STATE ANO OTHER TAXES ON ELECTRIC SALES TAX ON EQUIPMENT RENTAL
TOTAL  CURRENT BILL
TOTAL DUE THIS STATEMENT

1. 31
58.87
76.71
0.54

137.43

58420..5966
39..5023
181..7943
43.66
837.83
$837 .83

D-AI-LY -AVG-.  USEENE-RGY USE  -70 -KW-H/O-AY USE ONE  YEAR AGO -	0 KWH/OAY MOAILY AVG. ELECTRIC COST - $26.24

Payment of this statement within �u days rrom the bUlmgaate w11f avoid a 1 % late charge being applied to this account.
Duke Energy Florida utilized fuel in the following proportions to
generate your power: Coal 14%, Purchased Power 13%, Gas 73%, Oil 0%,
Nuclear 0% (For 12 months ending June 30, 2019).

RECEIVED AUG 0 8 2019

OETACl-1  ANO RETURN THIS SECTION	EB7Z 0039294

- - -

Make checks payable to: Duke Energy
ACCOUNT NUMBER · 95745 35139

AHOTTLNL:YJHOIELLMRCOCALADREEANST COD O12R0L5A1 NCDOORPORATEFBLL3V2D817 • 1450

P.O. BOX 1004
CNHCA2R8L20O1T-T100E,4

 	AUG  30 2019	

PLEASE ENTER AMOUNT PAID

95745 35139

9574535139b□□□□□□837831□□□□□□□□□□□0000000837831 □1 □□□□□□□□□□9

Date	Invoice Number	
August 7, 2019	OE-EXP-00281	
Payment Terms	Due Date	
Upon Receipt	August 7, 2019	

pfm

Bill To:

Holly Hill Road East Community Development District r/o PFM Group Consulting District Accounting Department
12051 Corporate Blvd
Orlando. FL 32817 United States orAmerica

Remittance Options:
ViaACH /preferred):	�

Company Address:

1735 Market Street 43rd Floor
Philadelphia, PA 19103
+1 (215) 567-6100
Federal Tax ID: 81-1642478

Yla..Mall;_

PFM Group Consulting LLC
Bank Name:M&T Bank ACH# (ACH): 031302955
Account#: 9865883822

Bank Name:M&T Bank ABA# (Wire): 022000046
Account #: 9865883822

PFMGroup Consulting LLC PO Box 65126
Baltimore, MD 21264-5126 United States ofAmerica

RE:	June 2019 Fedex • $24.79 June 2019 Postage - $38.50
June 2019 Copies • $118.80

Total Amount Due

of

6-581-60383	Jun 13 2019	0191 -4396-1	3 of 3

Invoice Number	Invoice Date	Account Number	Pa e

The Earned Discount for this ship date has beencalculated based on a revenuo threshold of USO 232.548 58

Tracking ID	775358192862	Strul.er
Service Type	Ppd, Domestic	Amanda Lane
Zone	06	PFM

�
LOCKBOX SERVICES-12-2657
U.S. BANK, N.A.• COD

Transportation Charge Earned Discount Performance Pricing

9 68
-1.06
-0.59

Packages Rated Weight

1 lbs

12051 Corporate Blvd.
ORLANDO FL 32817

1200 ENERGY PARK DR EP-MNOlLB

Fuel Surcharge
Total Charge	USD

�}bl

$08..6581 /3

Delivered	Jun 05, 2019

FedEx Ground Home Delivery Detail (Original)

SAINT PAUL MN 55108-5101
Prepaid Subtotal

USO	$17.03

The Earned Discountfor this ship date has been calculated based on a revenue threshold ofUSO 233,40705 NetCharge represents minimum peckage charge for th1s parcel. As a result, full discounts may nor apply
Net charge represents min,mum package charge for th,s parcel.

Tracking ID	775367895020	lc.n.w ServiceType	Home Delivery Ppd	Amanda Lane Zone	02	PFM
Packages	1	12051 Corporate Blvd.
Actual Weight 0.1 lbs	ORLANDO FL 32817 Rated Weight	l lbs
Delivered	Jun 04, 2019

�	Transportation Charge	7.85
RENNIE HEATH	Fuel Surcharge	0.85
HEATH CONSTRUCTION & MANAGE ;.;R.;;.;esc.:id:.;;e"n'1"'ia"l- 	--:3=_80 326 HAMILTON SHORES OR NE  Total Charge      USO	$12.50 WINTER HAVEN FL 33881-570926

Home Delivery Subtotal	USO	$12.50
Total FedEx Ground	USO	$29.53

Fec:Exoo

Invoice Number	Invoice Date
 	6-589-53405	 	Jun 20 2019	

Account Number
 	0191 -4396-1	

Pa e

 \+o\\y	h � \\	  	

2 of 3

FedEx Ground Shipment Summary By Payor Type

Ground-Bill ReciQient

06/07	2	2	19.36	1.16
06/1 1	1	1	9.68	058

·3.30

·1.65

Ground-PreQaid  Subtotal

17.22
8.61
$25.83

06/07	19

17.47

30.81
$30.81

TOTAL THIS INVOICE	USO

FedEx Ground Prepaid Detail (Original)

TheEarned Discount  ror  thisshipdatehesbeen  calculatedbased  ona revenue  thresholdorUSO  233,407.05
Tracking ID	775418978907	SA.wt	�
Service Type	Ppd, Domestic	Amanda Lane	LOCKBDX SERVICES-12-2657

Transportation Charge Earned Discount

9 68
-1.06

Zone	06	PFM	U.S. BANK, N.A.- COD

Performance Pricing	 	-0.59 s

\,7 �

Packages	1	12051 Corporate Blvd.	1200 ENERGY PARK OR
Rated Weight	1 lbs	ORLANDO FL 32817	EP-MN OlLB
Delivered	Jun 13, 2019	SAINT PAUL MN 55108·5101
The Earned Discountforthis ship date has been calculated based on a revenue threshold of USO 233,40705

Fuel Surcharge
Total Charge

USO

,....... 0.58
S8.61 /

Tracking ID	775418954531
Serv ce Type	Ppd, Domestic Zone		06
Packages	1
Rated Weight	1 lbs Delivered	Jun 13, 2019

iwAmanda Lane PFM
12051 Corporate Blvd.
ORLANDO FL 32817

�
LOCKBOX SERVICES-12-2657
U.S. BANK, N.A.• COO 1200 ENERGY PARK OR EP-MNOlLB
SAINT PAUL MN 55108-5101

Transportation Charge Earned Discount Performance Pricing Fuel Surcharge
Total Charge	USO

\:l"l

9.68

-0.59

s

·1.06
0 58
S8.&1 /

.. ... ·- ••·· -

.. . . ········

··-·-·• ........	... ........ ········ .

FedEx® BillingOnline
FedEx Billing Online allows you to efficiently manage and pay your FedEx invoices online. It's free, easy and secure. FedEx
Billing Online helps you streamline your billing process. With all your FedEx shipping information available in one secure online location, you never have to worry about misplacing a paper invoice or sifting through reams of paperto find information for past shipments. Go to fedex.com to sign up today!

FecEx

Invoice Number	Invoice Date
 	6-596-15549		 Jun 27 2019	
FedEx Ground Shipment Summary By Payor Type

06/14	2	2	1.16

Account  Number
 	0191-4396-1	

2Paofe4

17.22

06117

0.57

8.42

06/18	9.36	0.57
06/19	7.85	0.57
06/20	3	3	24.31	1.71

TOTALTHIS INVOICE

FedEx Ground Prepaid Detail (Original)

The Earned Oiscounl for1his ship dale has been calculated based on a revenue lhr�shold or USO 235,754.49

-1.51

-0.76
Ground-Prepaid Subtotal

USD

8.42
8.42
25.26
$67.74

$67.74

TSrear11ckicinegTIyDpe

7P7p5d4,7D7o44m3e3s4t5ic

hnmAmanda Lane

.8.t£iJlwl1LDCKBDX SERVICES-12-2657

TEararnespdoDrtisactiounnCtharge

-91..0686

ZPoancekages

06	P12F0M51 Corporate Blvd.

U12.0S0. BEANNERKG, YN.APA.-RCKODDR

PFueerlfoSrumracnhcaergPericing

-0..5598

1 \

RDaetlievderWedeight

J1 ulbns18, 2019

ORLANDO FL 32817

SEPA-IMNTNPOAlLUBL MN 55108-5101

Total Charge	USO ci

5	$8.61/'-I

Fuel Surcharge	0.58

lhe Earned Discount for this ship dale has been calcula1ed based on a revenue threshold of USO 235,754,49

TSrearvckicinegTIyDpe

7P7p5d4,7D74o2m0e0s3t5ic

hnllrAmanda Lane

.8.t£iJlwl1LOCKBOX SERVICES·12-2657

ETarranespdoDrtisactiounnCtharge

-91.0686

ZPoacnkeages	06	P12F0M51 Corporate Blvd,	U12.00S BEANNERKG, NY.APA.-RCKOOOR

Performance Pricing	-0.59

RDaetlievderWedeight

J1 ulbns18, 2019

ORLANDO Fl 32817	ESPA-IMNTNP0A1LUBLMN  55108-5101

Total Charge	USO	sa.s1/t-f
J.\S

FedEx®Billing Online
FedEx Billing Online allows you to efficiently manage and pay your FedEx invoices online. It's free, easy and secure. FedEx
Billing Online helps you streamline your billing process. With all your FedExshipping information available in one secure online location, you never have to worry about misplacing a paper invoice or sifting through reams of paper to find information for past shipments. Go to fedex.com to sign up today!

Fec:Ex.�

l}o\\
Invoice Number	Invoice Date	Account Number	Pa e
6-596-15549	Jun 27 2019	0191 -4396-1	3 of4

The Eamed Discountforthisship datehasbeen calculatedbased ona revenuathreshold ofUSO 237,94487. NetCharge represents minimum package charge for this parcel. Asa result. fulldiscounts maynot apply.
Netcharge represents minimumpackage charge for thisparcel.

Tracking ID Service Type Zone Packages Actual Weight Rated Weight Delivered

775486330108
Ppd, Domestic 02
1
0.1 lbs 1 lbs
Jun 18, 2019

hJWi Amanda Lane PFM
12051 Corporate Blvd.
ORLANDO FL 32817

8Giail.olMACK BANNER TUCKER PAVING 3545 lAKE ALFRED RD
WINTER HAVEN Fl 33881-144745

Transportation Charge Fuel   Surcharge Total Charge	USO

057
$8.42

The Earned Discountforthisshipdate hesbean calculatedbased ona revenue threshold ofUSO 237,944.87 Netcharge represents minimum package charge for this parcel.

BwRillttCAROLINE PRUNTY

Tracking ID	775504626047	hJWi
Service Type	Ppd, Domestic	Alan Mishlove

Transportation Charge Earned Discount

·0.95
·

Zone	05	Public financial Management	WELLS FARGO CORPORATE TRUST SIParformance Pricing
Packages	1	12051 Corporate Blvd	123 S BROAD ST	Fuel     Surcharge Rated Weight	1 lbs	ORLANDO FL 32817	MAC YI379 157	Total Charge	USO
Delivered	Jun 20, 2019	PHILADELPHIA PA 19109·102999

0.56
057

The Earned Discount forthls ship data has been calculated based on a revenue threshold of USO 237,944.87. NetCharge represents minimum package chargeforthis parcel, As a result, full discounts mayno1 apply.
Net charge represenls minimum package charge forthisparcel.

Service Type	Ppd, Domestic

Tracking ID	775512558059	hndlrAlan Mishlove	BwRillttCLERK OFTHE COURT

Transportation Charge	7.85

0.57

Fuel Surcharge	 	

USO

Zone	02	PFM	MANATEE COUNTY	Total Charge
Packages            1	12051 Corporate Blvd.	1115 MANATEE AVE W
Rated Weight   1 lbs	ORLANDO Fl 32817	BRADENTON Fl 34205-780315
Delivered Jun 20,2019

The Earned Discount forthis shlp date has been calculatedbasedone revenue thresholdofUSO 237,944 87, Net Charge represents minimum package chargefor this parcel. As a resull, full discounts may not apply.
Net charge represents minimum packege charge forth s parcel.

how	BwRilltt

Tracking ID	775524255868	Transportation Charge	8.23

USO

Service Type    Ppd, Domestic	Lubna Sikder	LOCAL GOVERNMENT AUDITS/342  Performance Pricing			•0,38 Zone	03	PFM GroupConsulting	AUDITOR GENERAL	Fuel Surcharge	 			0.57 Packages           1	12051 Corporate Blvd.	111 W MADISON ST	Total Charge		$8.42 Rated Weight    1 lbs	ORLANDO Fl 32817	CLAUDE PEPPER BLDG. RM.401
Delivered	Jun 21, 2019	TALLAHASSEE Fl 32399-655011

The Earned Discount forth s ship date hes been celculaled based on a revenue threshold ol USO 237,944.87. Nat Charge represents minimum package charge for this parcel. As• resutt, fulldiscountsmeynotapply.
Nelcharge represents minimum package charge lor lhis parcel.

hJWi	BwRilltt

Tracking ID	775517428169	Transportation Charge	7.85

USO

Service Type	Ppd, Domestic	Amanda lane	NICKI ROWAN	Fuel Surcharge	0.57
Zone	02	PFM	WOOD & ASSOC ATES ENGINEERINGTot■I Charge	$8.42
Packages	12051 Corporate Blvd.	1925 BARTOW RD
RatedWeight   1 lbs	ORLANDO Fl 32817	STE 100
Delivered         Jun 21, 2019	LAKELAND Fl 33801·657725

ptneybawes- 

Account Summary Report
Oate Range: June t, 2019 loJune 30, 2019
Meter Group: All M�ters
Meter 1WOO • 1376538 OLD at ORl..ANOO, FL
Meter 4WOO • 0347354 at ORI.ANDO, FL

llldllftllDl!ICIPIUmwr:t l!'IDIWI

l

Meter Details

IORI.AHOO, fl

1&1111111.

.IIIIIK.IMlllil

WOO· 03'!135<

,0347l5<	2197!470

'OIUANOO, fl	IWOO • 1376538 01.O 1J7653S	24978470

I	Accoun-t Summary	-m

Toata...;.a l

Holly Hill Rood East CDO

11	138500

Grand Toal	$38.500

Copy Count

Amount of Copies: ---·7-92,----
TotaI $:	lILiS1q;o

Month: June 2019

Polk County Property Appraiser
MARSHA FAUX PROPERTY APPRAISER 255 N WILSON AVE
BARTOW FL 33830-3951
Phone: (863)534-4775
INVOICE: 4651674	Page: 1 of l

ltivo.ie� bat¢ / ·
08/07-/2019

� D.at�
-08/07/-20-19

DUE

ter.ms

}le��pce DMIN FEE

I-

C�nriot	C.1,'1SWmtHito  ·	. Pho�

JENNIFER GLASGOW	Mi9
Quantity	lJO� -- .

bescti(40pt7i)o3o82-32-56-----·· 	·-

;	1.00	"olly  H.ill  Road Ea&t  coo  1\  Ad:m.�nistrat1ve  Fee	f,010.lSOO
StraTOTAL, 

TOTAL  Dt1B1

RECEIVED AUG O 9 2019

t,010.lS 4,010.25 
4,010.25

Send Payment To:

Detach and Return With Payment
Invoice: 4651674
Customer: 469 HOLLY HILL RAOD
12051 CORPORATE BLVD

---------

ORLANDO FL 32817

Polk County Property Appraiser MARSHA FAUX PROPERTY APPRAISER 255 N WILSON AVE
BARTOW FL 33830-3951 

TOTAL DUE : $4, 010 .25 AMOUNT PAID :

D D 0
0
D D D D D D D D D
□
D D D 0 D

Holly Hill Road East Community Development District

Monthly Financials

Holly Hill Road East COD Statement of Financial Position As of7/31/2019

Current Assets
General Checking Account Prepaid Expenses Deposits
Debi Service Reserve A1 Bond Debi Service Reserve A2 Bond Revenue A1 Bond
Revenue A2 Bond Interest A2 Bond Prepayment A1 Bond Prepayment A2 Bond
Redemption Account A1 Bond

General Fund

$95,715 56
619.56
1,160.00

Debt Service Fund

�

$114,878.12 94,506.25
103,413 97
65,612.94
0 09
3,352.68
934,984.00
180.02

Capital Projects Fund

Amenity Capital Projects Fund

Long-Term Debt

Total

$95,715.58
619.56
1,160.00
114,878.12
94,506.25
103,413 97
85,612.94
0 09
3,352.68
934,984.00
180 02

Acquisitron/Construction A2 Bond	 	

 	$50.76	 	     	

 	50.76

Total Current Assets

$97,495.14

$1.336,928.07

$50.76

$0.00

S0.00

$1,434,473.97

Investments
AmountAvailable in Debt Service Funds
Amount To Be Provided	 		 		 	

$1,336,92807
 	4,978,071.93

S 1,336,92807
 	4978,071 93

Total Investments

Total Assets

$000

$97,495.14

$0.00

$1,336,928.07

$0.00

 	$50.76

$0.00

 	$0 00

$6,315,000.00

     $6,315,000.00

$6,315,000.00

$7.749,47397

Current Liabilities Accounts Payable
Total Current liabilities

Liabilities 3!Jd t:11! &!se!s

 	$1,642.78	 		 		 		 		 	$1 642.78	
$1,642.78	$0 00	S0 00	$0 00	$0 00	$1,642 78	

Long Term Liabilities
Revenue Bonds Payable - LongTerm	 	      		 	

     $6 315,000 00

     $6,315,000 00

Tota Long Term Liabilities

Total Liabilities

t::ie!&!sets
Net Assets. Unrestricted
Current Year Net Assets. Unrestricted
Net Assets • General Government
Current Year Net Assets - General Government
Net Assets, Unrestricted
Current Year Net Assets. Unrestricted
Net Assets, Unrestricted

Current Year NetAssets - General Government					(226.11 7.03)						(226,117 03)	
Total Net Assets	 	$95,852.36		     S1 ,336,928.07		 	$50.76		 	$0 00		 	SO DO		     $1,432,831.19	
Total Liabilities and Net Assets	$97,495.14		$1,336,928.07

Page 1 of 1		$50 76		$0 00		$6,315,000 00		$7,749,47397	

Current Year Net Assets. Unrestricted Net Assets • General Government

$000	$0 00	$0.00

$1,642.78	 	$0.00	 	SO OD

$28,907.63 (28,907.64)
27,153 80
68,698-57
$227,501.62 1,109.426.45
$359,611.69 263,544.95
(396,988.85)

$0 00

 	$0 00

$6,315,00000

     $6 315,00000

$6,315,000 00

     $6,316,642.78

$28,907 63
(28,90764)
27,153 80
68,698.57
227,501 62
1,109,426.45
359,611 69
263,54495
(396,98885)

Holly Hill Road  East COD
Statement ofActiv ties As of 7/31/2019

Fund

General Fund	Debt Service

Capital Projects Fund

Amenity Capital Projects Fund

Long-Term Debt

Total

On-Roll Assessments Off-Roll Assessments
Other Income & Other Financmg Sources Inter-Fund Transfers In
On-Roll Assessments Olher Assessments
Inter-Fund Group Translers In Debi Proceeds
Developer Contributions Developer Advance Inter-Fund Transfers In Debi Proceeds

$139,870.18 47.770.89
684.20
(28,907.64)

$232.322.93 1 017.643.19
(47,25305)
207,381.26

 	

S203.759.83 636,408.24
76,160 69
 	2,522,618.74      	

$139,870.18
47,770 89
684.20
(28,90764)
232322 93
1,017,643 19
(47,25305)
207,381 26
203,75983
636,40824
76,160 69
2,522.618 74

Tolal Revenues Expenses
Supervisor Fees
D&O Insurance Trustee Services Management Engineering Dissemination Agent District Counsel Bond Counsel
Assessment Admmistralion Audit
Travel and Per Diem Telephone
Postage & Shipping
Copies
Legal Advertis ng Miscellaneous Leased Space PropertyTaxes
Web Site Maintenance Dues, Licenses. and Fees

$159,417.63

$9.600 00
2.250.00
3.097.82
16,666.70
4,777.50
5,000 00
19,402.76
1,250.00
5.00000 4 000 00 248.09 58 67 157.47 819 30  3 243 03 61 00 9,856 68 64.08
1.250 00 175 00

$1,410,094.33	$3,438.94750

Page 1 ol2

SODO

SODO

S5,008,45946

$9,600.00 2,250.00
3,097.82
16,666.70
4,777.50
5,000.00
19,402.76
1,250.00
5.00000 4,000.00 248 09 5867 157.47 819.30 3,243.03 61.00 9,856.68 64.08 1,250.00 175.00

Holly HIii Road East CDD
Statement ofActivities As of 7/31/201 9

General Fund	Debt Service	Capltal Projects Fund	Amenity Capital Projects Fund	Long-Term	Total Debt	
Mainlenance Staff	1.325 00										1,325 00	
Eleclric	576 06										576.06	
Poo Electric	802.78										802 78	
Water	298 17										298 17	
Equi	295.00										295.00	
General Insurance	2,750.00										2,750 00	
Property & Casualty	453.00										453.00	
Other Insurance	2,744.00										2,74400	
Irrigation	690.90										690 90	
Landscaping Maintenance & Malerial	12,762 00										12,762 00	
Contingency	100 00										100 00	
Streetlights	7,86696										7,866.96	
Swimming Pools	2,484.72										2,484.72	
Principal Payments			$75,000 00								75,00000	
lnteresl Payments			232,295.00								232,295.00	
Trustee Services					$4.750.00						4,75000	
Management					25,000.00						25,00000	
Eng neering					52,690 75						52.69075	
District Counsel					72.287 14						72,287 14	
Trustee Counsel					5,000.00						5,00000	
Bond Counse					26.00000						26,000.00	
DeveloperAdvance Repayment					226,117 03						226,1 17.03	
Landscaping Maintenance & Material					174,79700						174,79700	
Contingency					2,824,289.64						2,824,289.64	
DeveloperAdvance Repayment											6.53	
Total Expenses	$120,126.69		$307,295.00		$3.410,931.56		$6.53		SO.OD		$3,838,359.78	

Fund

pment Rental

$6 53

$49999

Other RevenuesjEx�nses) & Gains jlosses)

Interest Income
Interest Income	S499.99		
$6,627.12								
6,627 12	
Interest Income					59.411 98						9.411.98	
Interest Income							50.54				054	
Total Other Revenues (E1<penses) & Gains (Losses)	$49999		S6,627.12		$9,411 98		so 54		$000		$16,539 63	
Change In Net Assets	$39,79093		$1,109,42645		$37.427.92				SO.DO		51,186,639.31	
Net Assets At Beginning OfYear	$56,061.43		$227,501.62		($37,377.16)		$5.99		$0 00		$246,191 88	

Net Assets At End Of Year	
$95,85236		
$1,336,928 07		
S50.76		
SO.OD		
S0.00		
$1,432,831.19	

Page 2 012

Revenues

Holly Hill Road East COD
Budget to Actual
For the Month Ending 07/31/2019
Year To Date
Actual	Budget	Variance

FY 2019
Adopted Budget

On-Roll Assessments	$139,870.18	$	115,260.00	$	24,610.18	$  138,312.00
OffRoll Assessments	47,770.89	39,740.00	8,030.89	47,688.00

Inter-Governmental Revenue (North Blvd CDD)	 	91 80	20,833.33	(20,741.53)	 	25,000 00	
Net Revenues	$	188,417.07	$	175,833.33	$	12,583.74	$ 211,000.00	
Gen�ral & Administrative Exeenses Superv sor Fees	
$9,600 00	$	5,000.00	
$	4,600.00	
$	6,000.00	

Other Income & Other Financing Sources	684.20	684.20

D&O Insurance	2,250.00	2,333.33	(83.33)	2,800.00
Trustee Services	3,097.82	5,000.00	(1 ,902.18)	6,000.00
Management	16,666.70	16,666.67	0.03	20,000.00
Engineering	4,777.50	12,500.00	(7,722.50)	15,000.00
Dissemination Agent	5,000.00	4,166.67	833.33	5,000.00
D strict Counsel	19,402.76	20,833.33	(1,430.57)	25,000.00
Bond Counsel	1,250.00	1,250.00
Assessment Administration	5,00000	5,000.00
Aud t	4,000.00	5,000.00	(1 ,000.00)	6,000 00
Travel and Per Diem	248.09	416.67	(168.58)	500.00
Telephone	58.67	16667	(10800)	200.00
Postage & Shipping	157.47	250.00	(92.53)	300.00
Copies	819.30	416.67	402.63	500.00
Legal Advertising	3,243.03	6,666.67	(3,423.64)	8,000.00
Bank Fees	208.33	(208.33)	250.00
Miscellaneous	61.00	4,249.99	(4,188.99)	5,1 00.00
Playground Lease	9,856 68	9,856.68
Property Taxes	64.08	64.08
Web Site Maintenance	1,250.00	2,416.67	(1,166.67)	2,900.00
Dues, Licenses, and Fees	 			175.00			208 33	 			(33.33) 		250.00 Total General & Administrative Expenses		$	86,978.10	$	86,500.00		$	478.10	$ 103,800.00

Page 1 of2

Holly Hill Road East CDD
Budget to Actual
For the Month Ending 07/31/2019
Year To Date	FY 2019
Actual	Budget	Variance	Adopted Budget
Field Expenses
General Insurance	$	2,750.00	$	2,583.33	$	166.67	$	3,100.00
Irrigation	690.90	833.33	(142.43)	1,000.00
Landscaping Maintenance & Material	12,762.00	16,666.67	(3,904.67)	20,000.00
Flower & Plant Replacement	4,583.33	(4,583 33)	5,500.00
Fertilizer / Pesticides	2,083.33	(2,083.33)	2,500.00
Contingency	100.00	10,137.50	(10,037.50)	12,165.00
Streetlights	7,866.96	8,160 00	(293.04)	9,792 00
Total Field Expenses	$	24,169.86	$	45,047.49	$	(20,877.63)	$  54,057.00
Cabana & Pool Exeenses
Security	$	$	5,833.33	$	(5,833.33)	$	7,000.00
Maintenance Staff	1,325.00	7,291.67	(5,966.67)	8,750.00
Electric	576.06	9,235.83	(8,659.77)	11 ,083 00
Clubhouse Electric	972.50	(972.50)	1,167.00
Pool Electric	802.78	11,156.67	(10,353.89)	13,388.00

Equipment Rental Cable Television	295.00		
437.50	295.00
(437.50)	
525.00	
Property & Casualty	45300
2,744.00	2,916.67	(2,463.67)
2,744.00	3,500.00	
Other Insurance
Equipment Repair & Maintenance		1,701 67	(1,701.67)	2,042.00	
Pest Control
Signage & Amenities Repair Swimming Pools	
2,484.72	485.83
365.00
3,889.17	(485.83)
(365.00)
(1,404.45)	583.00
438.00
4,667.00	
Total Cabana & Pool Expenses	$	8,978.73	$	44,285.84	$	(35,307.11)	$	53,143.00	
Total Expenses	$	1201126.69	   $	175,833.33      $	1ssi706.641	$ 2111000.00	

Water	298.17	298.17

Other Revenues (Exeensesl & Gains (Lossesl
Interest Income	 $	499.99	 $		$	499.99	$
Total Other Revenues (Expenses) & Gains	$	499.99	$	$	499.99	$
(Losses)
Net Income (Loss)	$	68,790.37	$	$	68,790.37	$

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