Holly Hill Road East Community Development District
12051 Corporate Boulevard, Orlando, FL 32817; 407-723-5900 www.hollyhillroadeastcdd.com
The following is the proposed agenda for the meeting of the Board of Supervisors for the Holly Hill Road East Community Development District, scheduled to be held Wednesday, August 21, 2019 at 10:00 a.m. at the Offices of Cassidy Homes, 346 East Central Ave., Winter Haven, FL 33880. Questions or comments on the Board Meeting or proposed agenda may be addressed to Jane Gaarlandt at gaarlandtj@pfm.com or (407) 723-5900. As always, the personal attendance of three (3) Board Members will be required to constitute a quorum.

If you would like to attend the Board Meeting by phone, you may do so by dialing: Phone: 1-866-546-3377	Participant Code: 964985

PROPOSED BOARD OF SUPERVISORS’ MEETING AGENDA

Administrative Matters
Roll Call to Confirm Quorum
Public Comment Period [for any members of the public desiring to speak on any proposition before the Board]
Consideration of the Minutes of the July 24, 2019 Board of Supervisors’ Meeting

Business Matters
Discussion of Memorandum of Updated Provisions of the District’s Rule of Procedure
Consideration of Resolution 2019-23, Setting Public Hearing to Adopt Amended and Restated Rules of Procedure
Consideration of Proposals for the Installation of Security Cameras
Consideration of Proposals for the Installation of Fan in the Electrical Room
Consideration of Proposals for Shade Structures on the Pool Deck
Consideration of Proposals for Landscaping Maintenance along the Pathway
(provided under separate cover)
Ratification of Payment Authorization Nos. 81 – 84
Review of Monthly Financials

Other Business
Staff Reports District Counsel Interim Engineer District Manager

Supervisor Requests and Audience Comments Adjournment

Holly  Hill  Road  East   Community Development District

Minutes

MINUTES OF MEETING
HOLLY HILL ROAD EAST COMMUNITYDEVELOPMENT DISTRICT BOARD OF SUPERVISORS' MEETING
Wednesday, July 24, 2019 at 10:06 a.m. Offices of Cassidy Homes
346 East Central Avenue Winter Haven, Florida 33880
Board Members present at roll call:

Rennie Heath Andrew Rhinehart Lauren Schwenk Patrick Marone Scott Shapiro
Also, Present:

Jane Gaarlandt Sonali Patil Michelfe Rigoni Roy

Board Member Board Member Board Member Board Member Board Member

PFM PFM
Hopping Green & Sams, P.A.

(via phone)

FIRST ORDER OF BUSINESS	Call to Order and Roll Call
The meeting was called to order at 10:06 a.m. Those in attendance are outlined above.

SECOND ORDER OF BUSINESS
There were no members of the public present.

THIRD ORDER OF BUSINESS

The Board reviewed the minutes.

Public Comment Period

Consideration of the Minutes of the June 19, 2019 Board of Supervisors Meeting

On MOTION by Mr. Heath, seconded by Mr. Rhinehart, with all in favor, the Board approved the Minutes of the June 19, 2019 Board of Supervisors Meeting.

FOURTH ORDER OF BUSINESS	Consideration of Resolution 2019-18, Appointing District Officers

Ms. Gaarlandt presented the slate of officers to the Board. She requested adding Ms. Patil as an Assistant Secretary and replacing Dr. Fishkind with Ms. Amy Champagne as Treasurer and Ms. Jennifer Glasgow as the Assistant Treasurer.

Page 1 of 6

On MOTION by Mr. Heath, seconded by Ms. Schwenk, with all in favor, the Board approved Resolution 2019-18, Appointing District Officers, as presented.

FIFTH ORDER OF BUSINESS		Consideration of Resolution 2019-19, Annual Meeting Schedule for Fiscal Year 2019-2020
Ms. Gaarlandt suggested keeping the meeting schedule the 3rd Wednesday of the month at 10:00
at the Offices of Cassidy Homes, 346 East Central Avenue, Winter Haven, Florida 33880.

On MOTION by Mr. Heath, seconded by Ms. Rhinehart, with all in favor, the Board approved Resolution 2019-19, Annual Meeting Schedule for Fiscal Year 2019-2020.

SIXTH ORDER OF BUSINESS		Consideration of Resolution 2019-20, Setting a Landowners' Election
Ms. Gaarlandt specified that this being the District's second landowner's meeting, it is required to be held on the second Tuesday of November which would be November 5, 2019 but there is no need for a quorum, only the proxy holders need to be present.

On MOTION by Ms. Schwenk, seconded by Ms. Rhinehart, with all in favor, the Board approved Resolution 2019-20, Setting a Landowners' Election on November 5, 2019 at 10:00 a.m. at the Offices of Cassidy Homes, 346 East Central Avenue, Winter Haven, Florida 33880.

SEVENTH ORDER OF BUSINESS		Public Hearing on the Adoption of the District's Fiscal Year 2019-2020 Budget
Public Comments and Testimony
Board Comments
Consideration of Resolution 2019- 21, Adopting a Fiscal Year 2019- 2020 Budget and Appropriating Funds.
Ms. Gaarlandt noted that the District has two public hearings scheduled for today have been noticed per statutory requirements and the budget has been provided to the City or County with the 60 days noticing requirements. She requested a motion to open the public hearing.

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On MOTION by Mr. Rhinehart, seconded by Mr. Heath, with all in favor, the Board opened the Public Hearing.

There were no members of the public present. Ms. Gaarlandtrequested a motion to close the public hearing.

On MOTION by Mr. Heath, seconded by Mr. Rhinehart, with all in favor, the Board closed the Public Hearing.

Ms. Gaarlandt presented the Fiscal Year 2019-2020 Budget to the Board. There are no changes to the budget since the proposed budget was approved. There were no questions and she requested a motion to approve Resolution 2019-21.

On MOTION by Mr. Heath, seconded by Mr. Rhinehart, with all in favor, the Board approved Resolution 2019-21, Adopting a Fiscal Year 2019-2020 Budget and Appropriating Funds.

EIGHTH ORDER OF BUSINESS		Public Hearing on the Imposition of Special Assessments to Fund the District's Fiscal Year 2019-2020 Budget
Public Comments and Testimony
Board Comments
Consideration of Resolution 2019- 22, Adopting an Assessment roll for Fiscal Year 2019-2020 and Certifying Special Assessments for Collection
Ms. Gaarlandt requested a motion to open the public hearing.

On MOTION by Ms. Schwenk, seconded by Mr. Heath, with all in favor, the Board opened the Public Hearing.

There were no members of the public present. Ms. Gaarlandt requested a motion to close the public hearing.

Page 3 of 6

On MOTION by Mr. Rhinehart, seconded by Mr. Heath, with all in favor, the Board closed the Public Hearing.

Ms. Gaarlandt noted that there have been no changes to the assessments discussed by the Board at the previous meeting. The assessment roll is attached.

On MOTION by Mr. Heath, seconded by Mr. Marone, with all in favor, the Board approved Resolution 2019-22, Adopting an Assessment roll for Fiscal Year 2019 2020 and Certifying Special Assessments for Collection.

NINTH ORDER OF BUSINESS		Consideration of Fiscal Year 2018 Audited Financial Report
Ms. Gaarlandt presented the Fiscal Year 2018 Audited Financial Report to the Board.

On MOTION by Mr. Heath, seconded by Mr. Rhinehart, with all in favor, the Board accepted the Fiscal Year 2018 Audited Financial Report to the Board.

TENTH ORDER OF BUSINESS

ELEVENTH ORDER OF BUSINESS

TWELFTH ORDER OF BUSINESS

Consideration of Proposals for the Installation of Security Cameras - Tabled

Consideration of Proposals for the Installation of Fan(s} in the Electrical Room - Tabled

Ratification of Payment Authorization Numbers 77 - 80

The Board reviewed Payment Authorization Numbers 77 - 80.

On MOTION by Mr. Heath, seconded by Mr. Rhinehart, with all in favor, the Board ratified Payment Authorization Numbers 77 - 80.

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THIRTEENTH ORDER OF BUSINESS	Review of Monthly Financials
The Board reviewed the District's monthly financials. There was no action required by the Board.

FOURTEENTH ORDER OF BUSINESS	Staff Reports

District Counsel - District Engineer - District Manager -

No Report Not Present
Ms. Patil stated that the slope is getting cut today. The vendor was having staffing issues. She will look for a backup vendor that is more reliable.
Ms. Patil mentioned that residents are requesting shade or sunsails on the pool deck and will bring proposals to the next meeting.
Ms. Patil brought up the issue with the wastewater treatment facility that abuts the pathway between the two subdivisions. She suggested planting fragrant flowers like jasmine. Mr. Heath asked District staff to contact the City Manager of Davenport and tell them there have been complaints from the neighborhood about the smell in the neighborhood and walkway, they are supposed to apply a spray or something to cover the smell.
GAS will submit a proposal for landscaping along the pathway. She will send a proposal to maintain mowing of the pathway too. Ms. Gaarlandt will put it on the agenda for the next meeting.
Ms. Patil discussed putting three dog stations along the pathway. Mr. Heath asked the cost. Ms. Patil replied that it is about $350.00 per station.
A discussion took place about maintaining and mowing the pathway. Ms. Gaarlandt suggested planting jasmine. Ms. Schwenk will submit a proposal including planting jasmine.
Mr. Heath agreed to direct staff to purchase the three dog stations for the pathway. GAS will maintain the dog stations. The vendor can also bring back proposals with different options for the Board to consider at the next meeting.

FIFTEENTH ORDER OF BUSINESS		Supervisor Requests and Audience Comments
There were no Supervisor requests or audience comments.

SIXTEENTH ORDER OF BUSINESS	Adjournment
There were no other questions or comments. Ms. Gaarlandt requested a motion to adjourn.

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On MOTION by Mr. Heath, seconded by Mr. Rhinehart, with all in favor, the July 24, 2019 Board of Supervisors' meeting for the Holly Hill Road East Community Development District was adjourned.

Secretary I Assistant Secretary	Chairman / Vice Chairman

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Holly Hill Road East Community Development District

Memorandum of Updated Provisions of the District’s Rule of Procedure

MEMORANDUM

TO:	Holly Hill Road East Community Development District Board of Supervisors

FROM:	Roy Van Wyk

RE:	Updated Provisions of the District’s Rules of Procedure DATE:	August 21, 2019

Please find attached to this memorandum an updated version of the Holly Hill Road East Community Development District’s (the “District’s”) Rules of Procedure (the “Rules”). Several substantive revisions were made to maintain consistency between the Rules and the current Florida Statutes, including changes implemented in the most recent legislative session, as well as to facilitate greater efficiency in the operation of the District. An explanation of each material change to the Rules is provided below. Minor formatting changes and edits are not discussed. Should you have any questions regarding the revisions to the Rules, please do not hesitate to contact me via e- mail at royv@hgslaw.com or via phone at 850-222-7500.

Costs Associated With Public Records Requests (Pages 8–9)

Language was added to Rule 1.2(4) to reflect statutory language regarding calculation of special charges for responding to certain public records requests, and to state that the District is under no duty to produce requested records if the requestor has not paid the required costs or has outstanding charges. The language will help minimize expenses incurred by the District in responding to public records requests.

Financial Disclosure Coordination (Page 9)

Rule 1.2(7) was added to maintain consistency with legislation that was passed during the 2019 legislative session. The rule designates the Secretary as the District’s Financial Disclosure Coordinator (the “Coordinator”) (unless the District designates otherwise by resolution) and requires the Coordinator to create, maintain, and update certain records and provide them to the Florida Commission on Ethics by certain deadlines. Each Supervisor or other Reporting Individual must notify the Coordinator in writing if there are changes to his or her name, e-mail address, or physical address, and must notify the Commission on Ethics of changes to his or her e-mail address.

Agenda and Meeting Materials (Page 11)

Rule 1.3(3) was amended to reflect statutory requirements that the agenda and meeting materials available in an electronic format, excluding confidential and exempt information, shall be

Post Office Box 6526	Tallahassee, Florida 32314	119 South Monroe Street, Suite 300 (32301)	850.222.7500	850.224.8551 fax	www.hgslaw.com

made available to the public at least seven days before a meeting, hearing, or workshop. The amended rule also clarifies circumstances in which the agenda may be amended or additional materials added after initial posting. It additionally specifies which documents constitute “meeting materials.” Documents that do not meet the definition of “meeting materials” may still be provided to the Board, but will be considered supplementary materials and are not required to be made available to the public before the meeting. Supplementary materials may include, but are not necessarily limited to, the following: financial statements, informational reports, and copies of receipts and invoices.

Flexibility for Board Authorization (Page 13)

Language was added to Rule 1.3(11) to allow the Board to waive formal approval or disapproval procedures. This will allow the Board flexibility to use different procedures when necessary and will protect the validity of the Board’s actions where there is a technical irregularity but the Board has otherwise made its decision clear.

Security and Firesafety Board Discussions (Page 14)

Rule 1.3(14) was added to reflect the fact that portions of a meeting which would reveal a security or firesafety system plan or portion thereof made confidential and exempt by Florida law are exempt from Florida’s statutory public meeting requirements. Including this rule will clarify the procedures the Board should use to ensure that confidential and exempt information is not made public.

Internal Controls to Prevent Fraud, Waste and Abuse (Page 15)

Rule 1.4 was added to reflect legislative changes enacted in the 2019 legislative session requiring special districts to establish and maintain internal controls to prevent fraud, waste, and abuse. Our office plans to work with the District Manager and auditor to develop the internal controls, which the Board will adopt in the same manner as it does policies.

Notice of Competitive Solicitation (Pages 27 and 36)

Rules 3.1(3) and 3.3(2)(c) have been amended to state that when a consultant has  asked to be provided with notice of the District’s competitive solicitations, the District Manager’s failure to provide them with a copy of the notice will not give them bid protest rights or otherwise disqualify the District’s otherwise valid procurement. This will reduce the District’s exposure to potential bid protests and decrease the likelihood of a procurement being considered invalid due to a technical irregularity.

Procedure Regarding Auditor Selection (Page 31)

Language has been added to the introductory paragraph to Rule 3.2 to clarify that the District need not use the procedures set out by the Rule for audits required under Chapter 190 of the Florida Statutes but which do not meet the thresholds of Chapter 218 of the Florida Statutes.

Additionally, the requirements for composition of the Auditor Selection Committee in Rule 3.2(2) have been amended to reflect legislation passed during the 2019 legislative session. Now, at

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least one individual on the Committee must be a member of the Board; the Chairperson of the Committee must be a member of the Board; and an employee, chief executive officer, or chief financial officer of the District may not be a member of the Committee but may serve in an advisory capacity.

Contract Periods (Pages 34, 56, and 59)

Rules 3.2(8)(d), 3.8(5), and 3.9(4) have been amended to set the maximum contract period for auditing services, the maximum renewal period for contracts for the purchase of goods, supplies, materials, and the maximum renewal period for contracts for maintenance services at five (5) years. This will provide greater specificity to guide contract terms.

Suspension, Revocation, or Denial of Qualification (Pages 40–42)

Rule 3.4(3) has been added to specify the procedures to be used if the District wishes to suspend, revoke, or deny a pre-qualified vendor’s pre-qualified status. It specifies what constitutes good cause for such suspension, revocation, or denial; the effect of the suspension, revocation, or denial; hearing procedures the District must follow; and factors influencing the time period of the suspension, revocation, or denial.

Protest Bonds (Pages 61–62)

Rule 3.11(1)(c) has been amended to require that both the requirement for and the amount of the protest bond be disclosed in the competitive solicitation documents, and to allow the amount of the bond to be any amount within the limits imposed by Florida law.

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Minor Changes

The following minor changes have also been made to the Rules:

Rule 1.1(1): This Rule has been amended to clarify requirements for Board members appointed or elected to elector seats. (Page 2).

Rule 1.1(2)(c) and (d): These Rules have been amended to include the words “at least” before the required amounts of the Secretary’s or Treasurer’s fidelity bonds or employee theft insurance policies to accommodate the possibility of greater amounts. (Page 4).

Rule 1.1(6): This Rule has been amended to include the Florida Constitution as a governing authority on voting conflicts of interest. This change reflects the recently passed Amendment 12 to the Florida Constitution. (Pages 5–6).

Rules 1.3(1)(e), (1)(d), (1)(f); and 3.2(9): These Rules were amended to allow inclusion of language substantially similar to that recited in the Rules. (Pages 10–11 and 34).

Rule 1.3(6): This Rule was amended to require the chair or vice chair to consult with the District Manager and District Counsel, if they  are  available,  before  calling  an  emergency  meeting. (Page 12).

Rule 2.0(12)(d): This Rule has been amended to allow 90 days instead of 60 days for the Board to announce a decision on a petition for variance or waiver of its Rules. (Page 21).

Rule 3.0(3)(b): The dollar thresholds in this Rule have been increased to $2,000,000 for a study activity when the fee for such Professional Services to the District does not exceed the increased amount of $200,000, to reflect the current statutory thresholds. (Page 22).

Rules 3.1(4)(b), 3.6(2)(c)(ii)6., and 3.8(2)(k): The word “responsive” has been added to allow the Board to proceed with evaluating and selecting a proposal from the submissions if it receives fewer than three responsive proposals. (Pages 28, 49 and 55).

Rule 3.2(3)(b): “Understanding of scope of work” has been removed from the list of required factors used to evaluate auditing proposals. The District may still include this as an evaluation criterion if it wishes, but it is not required to do so. (Page 32).

Rule 3.2(7)(b): Language has been added to specify that if the Board does not select the highest- ranked qualified auditing firm, it must document in its records its reason for not doing so. (Page 33).

Rules 3.5(2)(e) and 3.6(2)(c)(ii)3.: “Reemployment assistance” has been added to the non-exclusive list of subjects of federal labor or employment laws of which violation may render a contractor ineligible to submit a bid, response, or proposal for a District project. (Pages 44 and 48).

Rule 3.11(6): Language was added specifying that the District may reject all qualifications, proposals, replies, or responses and start the competitive solicitation process anew if all of the bids, proposals, replies, and responses are too high. (Page 63).

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AMENDED AND RESTATED RULES OF PROCEDURE
HOLLY HILL ROAD EAST COMMUNITY DEVELOPMENT DISTRICT EFFECTIVE AS OF 	, 20 	

TABLE OF CONTENTS
Rule  1.0	General.	2
Rule 1.1	Board of Supervisors; Officers and Voting	3
Rule 1.2	District Offices; Public Information and Inspection of Records; Policies; Service Contract Requirements; Financial Disclosure Coordination.	7
Rule 1.3	Public Meetings, Hearings, and Workshops.	10
Rule 1.4	Internal Controls to Prevent Fraud, Waste and Abuse	15
Rule 2.0	Rulemaking Proceedings	16
Rule 3.0	Competitive Purchase	22
Rule 3.1	Procedure Under the Consultants' Competitive Negotiations Act.	27
Rule 3.2	Procedure Regarding Auditor Selection.	31
Rule 3.3	Purchase of Insurance	36
Rule 3.4	Pre-qualification	38
Rule 3.5	Construction Contracts, Not Design-Build.	43
Rule 3.6	Construction Contracts, Design-Build.	47
Rule 3.7	Payment and Performance Bonds.	52
Rule 3.8	Goods, Supplies, and Materials.	53
Rule 3.9	Maintenance Services.	57
Rule 3.10	Contractual Services.	60
Rule 3.11	Protests with Respect to Proceedings under Rules 3.1, 3.2, 3.3, 3.4, 3.5,
3.6, 3.8, and 3.9.	61
Rule 4.0	Effective Date.	64
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Rule 1.0	General.

The Holly Hill Road East Community Development District (the “District”) was created pursuant to the provisions of Chapter 190 of the Florida Statutes, and was established to provide for the ownership, operation, maintenance, and provision of various capital facilities and services within its jurisdiction. The purpose of these rules (the “Rules”) is to describe the general operations of the District.

Definitions located within any section of these Rules shall be applicable within all other sections, unless specifically stated to the contrary.

Unless specifically permitted by a written agreement with the District, the District does not accept documents filed by electronic mail or facsimile transmission. Filings are only accepted during normal business hours.

A Rule of the District shall be effective upon adoption by affirmative vote of the District Board. After a Rule becomes effective, it may be repealed or amended only through the rulemaking procedures specified in these Rules. Notwithstanding, the District may immediately suspend the application of a Rule if the District determines that the Rule conflicts with Florida law. In the event  that a Rule conflicts with Florida law and its application has not been suspended by the District, such Rule should be interpreted in the manner that best effectuates the intent of the Rule while also complying with Florida law. If the intent of the Rule absolutely cannot be effectuated while complying with Florida law, the Rule shall be automatically suspended.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: §§ 190.011(5), 190.011(15), Fla. Stat.

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Rule 1.1	Board of Supervisors; Officers and Voting.

Board of Supervisors. The Board of Supervisors of the District (the “Board”) shall consist of five (5) members. Members of the Board (“Supervisors”) appointed by ordinance or rule or elected by landowners must be citizens of the United States of America and residents of the State of Florida. Supervisors elected or appointed by the Board to elector seats must be citizens of the United States of America, residents of the State of Florida and of the District and registered to vote with the Supervisor of Elections of the county in which the District is located and for those elected, shall also be qualified to run by the Supervisor of Elections. The Board shall exercise the powers granted to the District under Florida law.

Supervisors shall hold office for the term specified by Section 190.006 of the Florida Statutes. If, during the term of office, any Board member(s) vacates their office, the remaining member(s) of the Board shall fill the vacancies by appointment for the remainder of the term(s). If three or more vacancies exist at the same time, a quorum, as defined herein, shall not be required to appoint replacement Board members.

Three (3) members of the Board shall constitute a quorum for the purposes of conducting business, exercising powers and all other purposes.  A Board member shall be counted toward the quorum if physically present at the meeting, regardless of whether such Board member is prohibited from, or abstains from, participating in discussion or voting on a particular item.

Action taken by the Board shall be upon a majority vote of the members present, unless otherwise provided in the Rules or required by  law. Subject to Rule 1.3(10), a Board member participating in the Board meeting by teleconference or videoconference shall be entitled to vote and take all other action as though physically present.

Unless otherwise provided for by an act of the Board, any one Board member may attend a mediation session on behalf of the Board. Any agreement resulting from such mediation session must be approved pursuant to subsection (1)(c) of this Rule.

Officers. At the first Board meeting held after each election where the newly elected members take office, the Board shall select a Chairperson, Vice- Chairperson, Secretary, Assistant Secretary, and Treasurer.

The Chairperson must be a member of the Board. If the Chairperson resigns from that office or ceases to be a member of the Board, the Board shall select a Chairperson. The Chairperson serves at the pleasure of the Board. The Chairperson shall be authorized to execute resolutions and contracts on the District’s behalf. The Chairperson shall convene and conduct all meetings of the Board. In the event the Chairperson is unable

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to attend a meeting, the Vice-Chairperson shall convene and conduct the meeting. The Chairperson or Vice-Chairperson may delegate the responsibility of conducting the meeting to the District’s manager (“District Manager”) or District Counsel, in whole or in part.

The Vice-Chairperson shall be a member of the Board and shall have such duties and responsibilities as specifically designated by the Board from time to time. The Vice-Chairperson has the authority to execute resolutions and contracts on the District’s behalf in the absence of the Chairperson. If the Vice-Chairperson resigns from office or ceases to be a member of the Board, the Board shall select a Vice-Chairperson. The Vice-Chairperson serves at the pleasure of the Board.

The Secretary of the Board serves at the pleasure of the Board and need not be a member of the Board. The Secretary shall be responsible for maintaining the minutes of Board meetings and may have other duties assigned by the Board from time to time. An employee of the District Manager may serve as Secretary. The Secretary shall be bonded by a reputable and qualified bonding company in at least the amount of one million dollars ($1,000,000), or have in place a fidelity bond, employee theft insurance policy, or a comparable product in at least the amount of one million dollars ($1,000,000) that names the District as an additional insured.

The Treasurer need not be a member of the Board but must be a resident of the State of Florida. The Treasurer shall perform duties described in Section 190.007(2) and (3) of the Florida Statutes, as well as those assigned by the Board from time to time. The Treasurer shall serve at the pleasure of the Board. The Treasurer shall either be bonded by a reputable and qualified bonding company in at least the amount of one million dollars ($1,000,000), or have in place a fidelity bond, employee theft insurance policy, or a comparable product in at least the amount of one million dollars ($1,000,000) that names the District as an additional insured.

In the event that both the Chairperson and Vice-Chairperson are absent from a Board meeting and a quorum is present, the Board may designate one of its members or a member of District staff to convene and conduct the meeting. In such circumstances, any of the Board members present are authorized to execute agreements, resolutions, and other documents approved by the Board at such meeting. In the event that the Chairperson and Vice-Chairperson are both unavailable to execute a document previously approved by the Board, the Secretary or any Assistant Secretary may execute such document.

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The Board may assign additional duties to District officers from time to time, which include, but are not limited to, executing documents on behalf of the District.

The Chairperson, Vice-Chairperson, and any other person authorized by District Resolution may sign checks and warrants for the District, countersigned by the Treasurer or other persons authorized by the Board.

Committees. The Board may establish committees of the Board, either on a permanent or temporary basis, to perform specifically designated functions. Committees may include individuals who are not members of the Board. Such functions may include, but are not limited to, review of bids, proposals, and qualifications, contract negotiations, personnel matters, and budget preparation.

Record Book. The Board shall keep a permanent record book entitled “Record of Proceedings,” in which shall be recorded minutes of all meetings, resolutions, proceedings, certificates, and corporate acts. The Records of Proceedings shall be located at a District office and shall be available for inspection by the public.

Meetings. For each fiscal year, the Board shall establish a schedule of regular meetings, which shall be published in a newspaper of general circulation in the county in which the District is located and filed with the local general-purpose governments within whose boundaries the District is located. All meetings of the Board and Committees serving an advisory function shall be open to the public in accord with the provisions of Chapter 286 of the Florida Statutes.

Voting Conflict of Interest. The Board shall comply with Section 112.3143 of the Florida Statutes, so as to ensure the proper disclosure of conflicts of interest on matters coming before the Board for a vote. For the purposes of this section, "voting conflict of interest" shall be governed by the Florida Constitution and Chapters 112 and 190 of the Florida Statutes, as amended from time to time. Generally, a voting conflict exists when a Board member is called upon to vote on an item which would inure to the Board member’s special private gain or loss or the Board member knows would inure to the special private gain or loss of a principal by whom the Board member is retained, the parent organization or subsidiary of a corporate principal, a business associate, or a relative including only a father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, and daughter-in-law.

When a Board member knows the member has a conflict of interest on a matter coming before the Board, the member should notify the Board’s Secretary prior to participating in any discussion with the Board on the matter. The member shall publicly announce the conflict of interest at the meeting. This announcement shall appear in the minutes.

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If the Board member was elected at a landowner’s election or appointed to fill a vacancy of a seat last filled at a landowner’s election, the Board member may vote or abstain from voting on the matter at issue. If the Board member was elected by electors residing within the District, the Board member is prohibited from voting on the matter at issue. In the event that the Board member intends to abstain or is prohibited from voting, such Board member shall not participate in the discussion on the item subject to the vote.

The Board’s Secretary shall prepare a Memorandum of Voting Conflict (Form 8B) which shall then be signed by the Board member, filed with the Board’s Secretary, and provided for attachment to the minutes of the meeting within fifteen (15) days of the meeting.

If a Board member inadvertently votes on a matter and later learns he or she has a conflict on the matter, the member shall immediately notify the Board’s Secretary. Within fifteen (15) days of the notification, the member shall file the appropriate Memorandum of Voting Conflict, which will be attached to the minutes of the Board meeting during which the vote on the matter occurred. The Memorandum of Voting Conflict shall immediately be provided to other Board members and shall be read publicly at the next meeting held subsequent to the filing of the Memorandum of Voting Conflict. The Board member’s vote is unaffected by this filing.

It is not a conflict of interest for a Board member, the District Manager, or an employee of the District to be a stockholder, officer or employee of a landowner or of an entity affiliated with a landowner.

In the event that a Board member elected at a landowner’s election or appointed to fill a vacancy of a seat last filled at a landowner’s election, has a continuing conflict of interest, such Board member is permitted to file a Memorandum of Voting Conflict at any time in which it shall state the nature of the continuing conflict. Only one such continuing Memorandum of Voting Conflict shall be required to be filed for each term the Board member is in office.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: §§ 112.3143, 190.006, 190.007, Fla. Stat.

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Rule 1.2	District Offices; Public Information and Inspection of Records; Policies; Service Contract Requirements; Financial Disclosure Coordination.

District Offices. Unless otherwise designated by the Board, the official District office shall be the District Manager’s office identified by the District Manager. If the District Manager’s office is not located within the county in which the District is located, the Board shall designate a local records office within such county which shall at a minimum contain, but not be limited to, the following documents:

Agenda packages for prior 24 months and next meeting;

Official minutes of meetings, including adopted resolutions of the Board;

Names and addresses of current Board members and District Manager, unless such addresses are protected from disclosure by law;

Adopted engineer’s reports;

Adopted assessment methodologies/reports;

Adopted disclosure of public financing;

Limited Offering Memorandum for each financing undertaken by the District;

Proceedings, certificates, bonds given by all employees, and any and all corporate acts;

District policies and rules;

Fiscal year end audits; and

Adopted budget for the current fiscal year.

The District Manager shall ensure that each District records office contains the documents required by Florida law.

Public Records. District public records include all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received in connection with the transaction of official business of the District. All District public records not otherwise restricted by law may be copied or inspected at the District Manager’s office during regular business hours. Certain District records can also be inspected and copied at the District’s local records office during regular business hours. All written public records requests shall be directed to the Secretary who by these rules is appointed

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as the District’s records custodian. Regardless of the form of the request, any Board member or staff member who receives a public records request shall immediately forward or communicate such request to the Secretary for coordination of a prompt response. The Secretary, after consulting with District Counsel as to the applicability of any exceptions under the public records laws, shall be responsible for responding to the public records request. At no time can the District be required to create records or summaries of records, or prepare opinions regarding District policies, in response to a public records request.

Service Contracts. Any contract for services, regardless of cost, shall include provisions required by law that require the contractor to comply with public records laws. The District Manager shall be responsible for initially enforcing all contract provisions related to a contractor’s duty to comply with public records laws.

Fees; Copies. Copies of public records shall be made available to the requesting person at a charge of $0.15 per page for one-sided copies and $0.20 per page for two-sided copies if not more than 8 ½ by 14 inches. For copies of public records in excess of the sizes listed in this section and for outside duplication services, the charge shall be equal to the actual cost of reproduction. Certified copies of public records shall be made available at a charge of one dollar ($1.00) per page. If the nature or volume of records requested requires extensive use of information technology resources or extensive clerical or supervisory assistance, the District may charge, in addition to the duplication charge, a special service charge that is based on the cost the District incurs to produce the records requested. This charge may include, but is not limited to, the cost of information technology resource, employee labor, and fees charged to the District by consultants employed in fulfilling the request. In cases where the special service charge is based in whole or in part on the costs incurred by the District due to employee labor, consultant fees, or other forms of labor, those portions of the charge shall be calculated based on the lowest labor cost of the individual(s) who is/are qualified to perform the labor, taking into account the nature or volume of the public records to be inspected or copied. The charge may include the labor costs of supervisory and/or clerical staff whose assistance is required to complete the records request, in accordance with Florida law. For purposes of this Rule, the word “extensive” shall mean that it will take more than 15 minutes to locate, review for confidential information, copy and re-file the requested material. In cases where extensive personnel time is determined by the District to be necessary to safeguard original records being inspected, the special service charge provided for in this section shall apply. If the total fees, including but not limited to special service charges, are anticipated to exceed twenty-five dollars ($25.00), then, prior to commencing work on the request, the District will inform the person making the public records request of the estimated cost, with the understanding that the final cost may vary from that estimate. If the person making the public records request decides to proceed with the request, payment of the estimated cost is required in advance. Should the person fail to pay the estimate, the District is under no duty to produce

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the requested records. After the request has been fulfilled, additional payments or credits may be due. The District is under no duty to produce records in response to future records requests if the person making the request owes the District for past unpaid duplication charges, special service charges, or other required payments or credits.

Records Retention. The Secretary of the District shall be responsible for retaining the District’s records in accordance with applicable Florida law.

Policies. The Board may adopt policies related to the conduct of its business and the provision of services either by resolution or motion.

Financial Disclosure Coordination. Unless specifically designated by Board resolution otherwise, the Secretary shall serve as the Financial Disclosure Coordinator (“Coordinator”) for the District as required by the Florida Commission on Ethics (“Commission”). The Coordinator shall create, maintain and update a list of the names, e-mail addresses, physical addresses, and names of the agency of, and the office or position held by, all Supervisors and other persons required by Florida law to file a statement of financial interest due to his or her affiliation with the District (“Reporting Individual”). The Coordinator shall provide this list to the Commission by February 1 of each year, which list shall be current as of December 31 of the prior year. Each Supervisor and Reporting Individual shall promptly notify the Coordinator in writing if there are any changes to such person’s name, e-mail address, or physical address. Each Supervisor and Reporting Individual shall promptly notify the Commission in the manner prescribed by the Commission if there are any changes to such person’s e- mail address.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented: §§ 112.31446(3), 112.3145(8)(a)1., 119.07, 119.0701, 190.006, Fla. Stat.

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Rule 1.3	Public Meetings, Hearings, and Workshops.

Notice. Except in emergencies, or as otherwise required by statute or these Rules, at least seven (7) days, but no more than thirty (30) days public notice shall be given of any public meeting, hearing or workshop of the Board. Public notice shall be given by publication in a newspaper of general circulation in the District and in the county in which the District is located. “General circulation” means a publication that is printed and published at least once a week for the preceding year, offering at least 25% of its words in the English language, qualifies as a periodicals material for postal purposes in the county in which the District is located, is for sale to the public generally, is available to the public generally for the publication of official or other notices, and is customarily containing information of a public character or of interest or of value to the residents or owners of property in the county where published, or of interest or of value to the general public. The annual meeting notice required to be published by Section
189.015 of the Florida Statutes, shall be published in a newspaper not of limited subject matter, which is published at least five days a week, unless the only newspaper in the county is published less than five days a week. Each Notice shall state, as applicable:

The date, time and place of the meeting, hearing or workshop;

A brief description of the nature, subjects, and purposes of the meeting, hearing, or workshop;

The District office address for the submission of requests for copies of the agenda, as well as a contact name and telephone number for verbal requests for copies of the agenda; and

The following or substantially similar language: “Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting/hearing/workshop is asked to advise the District Office at least forty-eight (48) hours before the meeting/hearing/workshop by contacting the District Manager at (407) 723-5900. If you are hearing or speech impaired, please contact the Florida Relay Service at 1 (800) 955-8770 or 1 (800) 955-8771, who can aid you in contacting the District Office.”

The following or substantially similar language: “A person who decides to appeal any decision made at the meeting/hearing/workshop with respect to any matter considered at the meeting/hearing/workshop is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made including the testimony and evidence upon which the appeal is to be based.”

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The following or substantially similar language: “The meeting [or hearing or workshop] may be continued in progress without additional notice to a time, date, and location stated on the record.”

Mistake. In the event that a meeting is held under the incorrect assumption that notice required by law and these Rules has been given, the Board at its next properly noticed meeting shall cure such defect by considering the agenda items from the prior meeting individually and anew.

Agenda. The District Manager, under the guidance of District Counsel and the Chairperson or Vice-Chairperson, shall prepare an agenda of the meeting/hearing/workshop. The agenda and any meeting materials available in an electronic format, excluding any confidential and any confidential and exempt information, shall be available to the public at least seven days before the meeting/hearing/workshop, except in an emergency. Meeting materials shall be defined as, and limited to, the agenda, meeting minutes, resolutions, and agreements of the District that District staff deems necessary for Board approval. Inclusion of additional materials for Board consideration other than those defined herein as “meeting materials” shall not convert such materials into “meeting materials.” For good cause, the agenda may be changed after it is first made available for distribution, and additional materials may be added or provided under separate cover at the meeting. The requirement of good cause shall be liberally construed to allow the District to efficiently conduct business and to avoid the expenses associated with special meetings.

The District may, but is not required to, use the following format in preparing its agenda for its regular meetings:

Call to order Roll call
Public comment Organizational matters Review of minutes
Specific items of old business Specific items of new business Staff reports
District Counsel
District Engineer
District Manager
Financial Report
Approval of Expenditures Supervisor’s requests and comments Public comment
Adjournment

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Minutes. The Secretary shall be responsible for preparing and keeping the minutes of each meeting of the Board. Minutes shall be corrected and approved by the Board at a subsequent meeting. The Secretary may work with other  staff members in preparing draft minutes for the Board’s consideration.

Special Requests. Persons wishing to receive, by mail, notices or agendas of meetings, may so advise the District Manager or Secretary at the District Office. Such persons shall furnish a mailing address in writing and shall be required to pre-pay the cost of the copying and postage.

Emergency Meetings. The Chairperson, or Vice-Chairperson if the Chairperson is unavailable, upon consultation with the District Manager and District Counsel, if available, may convene an emergency meeting of the Board without first having complied with sections (1) and (3) of this Rule, to act on emergency matters that may affect the public health, safety, or welfare. Whenever possible, the District Manager shall make reasonable efforts to provide public notice and notify all Board members of an emergency meeting twenty-four (24) hours in advance. Reasonable efforts may include telephone notification. Notice of the emergency meeting must be provided both before and after the meeting on the District’s website, if it has one. Whenever an emergency meeting is called, the District Manager shall be responsible for notifying at least one newspaper of general circulation in the District. After an emergency meeting, the Board shall publish in a newspaper of general circulation in the District, the time, date and place of the emergency meeting, the reasons why an emergency meeting was necessary, and a description of the action taken. Actions taken at an emergency meeting may be ratified by the Board at a regularly noticed meeting subsequently held.

Public Comment. The Board shall set aside a reasonable amount of time at each meeting for public comment and members of the public shall be permitted to provide comment on any proposition before the Board. The portion of  the meeting generally reserved for public comment shall be identified in the agenda. Policies governing public comment may be adopted by the Board in accordance with Florida law.

Budget Hearing. Notice of hearing on the annual budget(s) shall be in accord with Section 190.008 of the Florida Statutes. Once adopted in accord with Section
190.008 of the Florida Statutes, the annual budget(s) may be amended from time to time by action of the Board. Approval of invoices by the Board in excess of  the funds allocated to a particular budgeted line item shall serve to amend the budgeted line item.

Public Hearings. Notice of required public hearings shall contain the information required by applicable Florida law and by these Rules applicable to meeting notices and shall be mailed and published as required by Florida law. The District Manager shall ensure that all such notices, whether mailed or published, contain the information required by Florida law and these Rules and are mailed and

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published as required by Florida law. Public hearings may be held during Board meetings when the agenda includes such public hearing.

Participation by Teleconference/Videoconference. District  staff may participate in Board meetings by teleconference or videoconference. Board members may also participate in Board meetings by teleconference or videoconference if in the good judgment of the Board extraordinary circumstances exist; provided however, at least three Board members must be physically present at the meeting location to establish a quorum. Such extraordinary circumstances shall be presumed when a Board member participates by teleconference or videoconference, unless a majority of the Board members physically present determines that extraordinary circumstances do not exist.

Board Authorization. The District has not adopted Robert’s Rules of Order. For each agenda item, there shall be discussion permitted among the Board members during the meeting. Unless such procedure is waived by the Board, approval or disapproval of resolutions and other proposed Board actions shall be in the form of a motion by one Board member, a second by another Board member, and an affirmative vote by the majority of the Board members present. Any Board member, including the Chairperson, can make or second a motion.

Continuances. Any meeting or public hearing of the Board may be continued without re-notice or re-advertising provided that:

The Board identifies on the record at the original meeting a reasonable need for a continuance;

The continuance is to a specified date, time, and location publicly announced at the original meeting; and

The public notice for the original meeting states that the meeting may be continued to a date and time and states that the date, time, and location of any continuance shall be publicly announced at the original meeting and posted at the District Office immediately following the original meeting.

Attorney-Client Sessions. An Attorney-Client Session is permitted when the District’s attorneys deem it necessary to meet in private with the Board to discuss pending litigation to which the District is a party before a court or administrative agency or as may be authorized by law. The District’s attorney must request such session at a public meeting. Prior to holding the Attorney-Client Session, the District must give reasonable public notice of the time and date of the session and the names of the persons anticipated to attend the session. The session must commence at an open meeting in which the Chairperson or Vice-Chairperson announces the commencement of the session, the estimated length of the session, and the names of the persons who will be attending the session. The discussion during the session is confined to settlement negotiations or strategy related to

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litigation expenses or as may be authorized by law. Only the Board, the District’s attorneys (including outside counsel), the District Manager, and the court reporter may attend an Attorney-Client Session. During the session, no votes  may be taken and no final decisions concerning settlement can be made. Upon the conclusion of the session, the public meeting is reopened, and the Chairperson or Vice-Chairperson must announce that the session has concluded. The session must be transcribed by a court-reporter and the transcript of the session filed with the District Secretary within a reasonable time after the session. The transcript shall not be available for public inspection until after the conclusion of the litigation.

Security and Firesafety Board Discussions. Portions of a meeting which relate to or would reveal a security or firesafety system plan or portion thereof made confidential and exempt by section 119.071(3)(a), Florida Statutes, are exempt from the public meeting requirements and other requirements of section 286.011, Florida Statutes, and section 24(b), Article 1 of the State Constitution. Should the Board wish to discuss such matters, members of the public shall be required to leave the meeting room during such discussion. Any records of the Board’s discussion of such matters, including recordings or minutes, shall be maintained as confidential and exempt records in accordance with Florida law.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented: §§ 189.069(2)(a)16, 190.006, 190.007, 190.008, 286.0105, 286.011, 286.0113, 286.0114, Fla. Stat.

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Rule 1.4	Internal Controls to Prevent Fraud, Waste and Abuse

Internal Controls. The District shall establish and maintain internal controls designed to:

Prevent and detect “fraud,” “waste” and “abuse” as those terms are defined in section 11.45(1), Florida Statutes; and
Promote and encourage compliance with applicable laws, rules contracts, grant agreements, and best practices; and
Support economical and efficient operations; and
Ensure reliability of financial records and reports; and
Safeguard assets.

Adoption. The internal controls to prevent fraud, waste and abuse shall be adopted and amended by the District in the same manner as District policies.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: § 218.33(3), Fla. Stat.

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Rule 2.0	Rulemaking Proceedings.

Commencement of Proceedings. Proceedings held for adoption, amendment, or repeal of a District rule shall be conducted according to these Rules. Rulemaking proceedings shall be deemed to have been initiated upon publication of notice by the District. A “rule” is a District statement of general applicability that implements, interprets, or prescribes law or policy, or describes the procedure or practice requirements of the District (“Rule”). Nothing herein shall be construed as requiring the District to consider or adopt rules unless required by Chapter 190 of the Florida Statutes. Policies adopted by the District which do not consist of rates, fees, rentals or other monetary charges may be, but are not required to be, implemented through rulemaking proceedings.

Notice of Rule Development.

Except when the intended action is the repeal of a Rule, the District shall provide notice of the development of a proposed rule by publication of a Notice of Rule Development in a newspaper of general circulation in the District before providing notice of a proposed rule as required by section
of this Rule. Consequently, the Notice of Rule Development shall be published at least twenty-nine (29) days prior to the public hearing on the proposed Rule. The Notice of Rule Development shall indicate the subject area to be addressed by rule development, provide a short, plain explanation of the purpose and effect of the proposed rule, cite the specific legal authority for the proposed rule, and include a statement of how a person may promptly obtain, without cost, a copy of any preliminary draft, if available.

(b) All rules as drafted shall be consistent with Sections 120.54(1)(g) and 120.54(2)(b) of the Florida Statutes.

Notice of Proceedings and Proposed Rules.

Prior to the adoption, amendment, or repeal of any rule other than an emergency rule, the District shall give notice of its intended action, setting forth a short, plain explanation of the purpose and effect of the proposed action, a reference to the specific rulemaking authority pursuant to which the rule is adopted, and a reference to the section or subsection of the Florida Statutes being implemented, interpreted, or made specific. The notice shall include a summary of the District’s statement of the estimated regulatory costs, if one has been prepared, based on the factors set forth in Section 120.541(2) of the Florida Statutes, and a statement that any person who wishes to provide the District with a lower cost regulatory alternative as provided by Section 120.541(1), must do so in writing within twenty- one (21) days after publication of the notice. The notice shall additionally include a statement that any affected person may request a public hearing

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by submitting a written request within twenty-one (21) days after the date of publication of the notice.  Except when intended action is the repeal of  a rule, the notice shall include a reference to both the date on which and the place where the Notice of Rule Development required by section (2) of this Rule appeared.

The notice shall be published in a newspaper of general circulation in the District and each county in which the District is located not less than twenty-eight (28) days prior to the intended action. The proposed rule shall be available for inspection and copying by the public at the time of the publication of notice.

The notice shall be mailed to all persons named in the proposed rule and to all persons who, at least fourteen (14) days prior to such mailing, have made requests of the District for advance notice of its rulemaking proceedings. Any person may file a written request with the District Manager to receive notice by mail of District proceedings to adopt, amend, or repeal a rule. Such persons must furnish a mailing address and may be required to pay the cost of copying and mailing.

Rule Development Workshops. Whenever requested in writing by any affected person, the District must either conduct a rule development workshop prior to proposing rules for adoption or the Chairperson must explain in writing why a workshop is unnecessary. The District may initiate a rule development workshop but is not required to do so.

Petitions to Initiate Rulemaking. All Petitions to Initiate Rulemaking proceedings must contain the name, address, and telephone number of the petitioner, the specific action requested, the specific reason for adoption, amendment, or repeal, the date submitted, the text of the proposed rule, and the facts showing that the petitioner is regulated by the District or has a substantial interest in the rulemaking. Not later than sixty (60) calendar days following the date of filing a petition, the Board shall initiate rulemaking proceedings or deny the petition with a written statement of its reasons for the denial. If the petition is directed to an existing policy that the District has not formally adopted as a rule, the District may, in its discretion, notice and hold a public hearing on the petition to consider the comments of the public directed to the policy, its scope and application, and to consider whether the public interest is served adequately by the application of the policy on a case-by-case basis, as contrasted with its formal adoption as a rule. However, this section shall not be construed as requiring the District to adopt a rule to replace a policy.

Rulemaking Materials. After the publication of the notice referenced in section
(3) of this Rule, the Board shall make available for public inspection and shall provide, upon request and payment of the cost of copies, the following materials:

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The text of the proposed rule, or any amendment or repeal of any existing rules;

A detailed written statement of the facts and circumstances justifying the proposed rule;

A copy of the statement of estimated regulatory costs if required by Section 120.541 of the Florida Statutes; and

The published notice.

Hearing. The District may, or, upon the written request of any affected person received within twenty-one (21) days after the date of publication of the notice described in section (3) of this Rule, shall, provide a public hearing for the presentation of evidence, argument, and oral statements, within the reasonable conditions and limitations imposed by the District to avoid duplication, irrelevant comments, unnecessary delay, or disruption of the proceedings. The District shall publish notice of the public hearing in a newspaper of general circulation within the District either in the text of the notice described in section (3) of this Rule or in a separate publication at least seven (7) days before the scheduled public hearing. The notice shall specify the date, time, and location of the public hearing, and the name, address, and telephone number of the District contact person who can provide information about the public hearing. Written statements may be submitted by any person prior to or at the public hearing. All timely submitted written statements shall be considered by the District and made part of the rulemaking record.

Emergency Rule Adoption. The Board may adopt an emergency rule if it finds that immediate danger to the public health, safety, or welfare exists which requires immediate action. Prior to the adoption of an emergency rule, the District Manager shall make reasonable efforts to notify a newspaper of general circulation in the District. Notice of emergency rules shall be published as soon as possible in a newspaper of general circulation in the District. The District may  use any procedure which is fair under the circumstances in the adoption of an emergency rule as long as it protects the public interest as determined by the District and otherwise complies with these provisions.

Negotiated Rulemaking. The District may use negotiated rulemaking in developing and adopting rules pursuant to Section 120.54(2)(d) of the Florida Statutes, except that any notices required under Section 120.54(2)(d) of the Florida Statutes, may be published in a newspaper of general circulation in the county in which the District is located.

Rulemaking Record. In all rulemaking proceedings, the District shall compile  and maintain a rulemaking record. The record shall include, if applicable:

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The texts of the proposed rule and the adopted rule;

All notices given for a proposed rule;

Any statement of estimated regulatory costs for the rule;

A written summary of hearings, if any, on the proposed rule;

All written comments received by the District and responses to those written comments; and

All notices and findings pertaining to an emergency rule.

Petitions to Challenge Existing Rules.

Any person substantially affected by a rule may seek an administrative determination of the invalidity of the rule on the ground that the rule is an invalid exercise of the District’s authority.

The petition seeking an administrative determination must state with particularity the provisions alleged to be invalid with sufficient explanation of the facts or grounds for the alleged invalidity and facts sufficient to show that the person challenging a rule is substantially affected by it.

The petition shall be filed with the District. Within 10 days after receiving the petition, the Chairperson shall, if the petition complies with the requirements of subsection (b) of this section, designate any member of the Board (including the Chairperson), District Manager, District Counsel, or other person as a hearing officer who shall conduct a hearing within 30 days thereafter, unless the petition is withdrawn or a continuance is granted by agreement of the parties. The failure of the District to follow the applicable rulemaking procedures or requirements in this Rule shall be presumed to be material; however, the District may rebut this presumption by showing that the substantial interests of the petitioner and the fairness of the proceedings have not been impaired.

Within 30 days after the hearing, the hearing officer shall render  a decision and state the reasons therefor in writing.

Hearings held under this section shall be de novo in nature. The petitioner has a burden of proving by a preponderance of the evidence that the existing rule is an invalid exercise of District authority as to the objections raised. The hearing officer may:

Administer oaths and affirmations;

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Rule upon offers of proof and receive relevant evidence;

Regulate the course of the hearing, including any pre-hearing matters;

Enter orders; and

Make or receive offers of settlement, stipulation, and adjustment.

The petitioner and the District shall be adverse parties. Other substantially affected persons may join the proceedings as intervenors on appropriate terms which shall not unduly delay the proceedings.

Variances and Waivers. A “variance” means a decision by the District to grant a modification to all or part of the literal requirements of a rule to a person who is subject to the rule. A “waiver” means a decision by the District not to apply all or part of a rule to a person who is subject to the rule. Variances and waivers from District rules may be granted subject to the following:

Variances and waivers shall be granted when the person subject to the rule demonstrates that the purpose of the underlying statute will be or has been achieved by other means by the person, and when application of the rule would create a substantial hardship or would violate principles of fairness. For purposes of this section, "substantial hardship" means a demonstrated economic, technological, legal, or other type of hardship to the person requesting the variance or waiver. For purposes of this section, "principles of fairness" are violated when the literal application of a rule affects a particular person in a manner significantly different from the way it affects other similarly situated persons who are subject to the rule.

A person who is subject to regulation by a District Rule may file a petition with the District, requesting a variance or waiver from the District’s Rule. Each petition shall specify:

The rule from which a variance or waiver is requested;

The type of action requested;

The specific facts that would justify a waiver or variance for the petitioner; and
The reason why the variance or the waiver requested would serve the purposes of the underlying statute.

The District shall review the petition and may request only that information needed to clarify the petition or to answer new questions

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raised by or directly related to the petition. If the petitioner asserts that any request for additional information is not authorized by law or by Rule of the District, the District shall proceed, at the petitioner’s written request, to process the petition.

The Board shall grant or deny a petition for variance or waiver and shall announce such disposition at a publicly held meeting of the Board, within ninety (90) days after receipt of the original petition, the last item of timely requested additional material, or the petitioner's written request to finish processing the petition. The District’s statement granting or denying the petition shall contain a statement of the relevant facts and reasons supporting the District's action.

Rates, Fees, Rentals and Other Charges. All rates, fees, rentals, or other charges shall be subject to rulemaking proceedings. Policies adopted by the  District which do not consist of rates, fees, rentals or other charges may be, but are not required to be, implemented through rulemaking proceedings.

Specific Authority: §§ 190.011(5), 190.011(15), 190.035, Fla. Stat. Law Implemented: §§ 190.011(5), 190.035(2), Fla. Stat.

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Rule 3.0	Competitive Purchase.

Purpose and Scope.   In  order to  comply with  Sections  190.033(1) through   (3),
287.055 and 287.017 of the Florida Statutes, the following provisions shall apply to the purchase of Professional Services, insurance, construction contracts, design-build services, goods, supplies, and materials, Contractual Services, and maintenance services.

Board Authorization. Except in cases of an Emergency Purchase, a competitive purchase governed by these Rules shall only be undertaken after authorization by the Board.

Definitions.

“Competitive Solicitation” means a formal, advertised procurement process, other than an Invitation to Bid, Request for Proposals, or Invitation to Negotiate, approved by the Board to purchase commodities and/or services which affords vendors fair treatment in the competition for award of a District purchase contract.

“Continuing Contract” means a contract for Professional Services entered into in accordance with Section 287.055 of the Florida Statutes, between the District and a firm, whereby the firm provides Professional Services to the District for projects in which the costs do not exceed two million dollars ($2,000,000), for a study activity when the fee for such Professional Services to the District does not exceed two hundred thousand dollars ($200,000), or for work of a specified nature as outlined in the contract with the District, with no time limitation except that the contract must provide a termination clause (for example, a contract for general District engineering services). Firms providing Professional Services under Continuing Contracts shall not be required to bid against one another.

“Contractual Service” means the rendering by a contractor of its time and effort rather than the furnishing of specific commodities. The term applies only to those services rendered by individuals and firms who are independent contractors. Contractual Services do not include auditing services, Maintenance Services, or Professional Services as defined in Section 287.055(2)(a) of the Florida Statutes, and these Rules.  Contractual Services also do not include any contract for the furnishing of labor or materials for the construction, renovation, repair, modification, or demolition of any facility, building, portion of building, utility, park, parking lot, or structure or other improvement to real property entered into pursuant to Chapter 255 of the Florida Statutes, and Rules 3.5 or 3.6.

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“Design-Build Contract” means a single contract with a Design-Build Firm for the design and construction of a public construction project.

“Design-Build Firm” means a partnership, corporation or other legal entity that:

Is certified under Section 489.119 of the Florida Statutes, to engage in contracting through a certified or registered general contractor or a certified or registered building contractor as the qualifying agent; or

Is certified under Section 471.023 of the Florida Statutes, to practice or to offer to practice engineering; certified under Section
481.219 of the Florida Statutes, to practice or to offer to practice architecture; or certified under Section 481.319 of the Florida Statutes, to practice or to offer to practice landscape architecture.

“Design Criteria Package” means concise, performance-oriented drawings or specifications for a public construction project. The purpose of the Design Criteria Package is to furnish sufficient information to permit Design-Build Firms to prepare a bid or a response to the District’s Request for Proposals, or to permit the District to enter into a negotiated Design- Build Contract. The Design Criteria Package must specify performance- based criteria for the public construction project, including the legal description of the site, survey information concerning the site, interior space requirements, material quality standards, schematic layouts and conceptual design criteria of the project, cost or budget estimates, design and construction schedules, site development requirements, provisions for utilities, stormwater retention and disposal, and parking requirements applicable to the project. Design Criteria Packages shall require firms to submit information regarding the qualifications, availability, and past work of the firms, including the partners and members thereof.

“Design Criteria Professional” means a firm who holds a current certificate of registration under Chapter 481 of the Florida Statutes, to practice architecture or landscape architecture, or a firm who holds a current certificate as a registered engineer under Chapter 471 of the Florida Statutes, to practice engineering, and who is employed by or under contract to the District to provide professional architect services, landscape architect services, or engineering services in connection with the preparation of the Design Criteria Package.

“Emergency Purchase” means a purchase necessitated by a sudden unexpected turn of events (for example, acts of God, riot, fires, floods, hurricanes, accidents, or any circumstances or cause beyond the control of the Board in the normal conduct of its business), where the Board finds

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that the delay incident to competitive purchase would be detrimental to the interests of the District. This includes, but is not limited to, instances where the time to competitively award the project will jeopardize the funding for the project, will materially increase the cost of the project, or will create an undue hardship on the public health, safety, or welfare.

	“Invitation to Bid” is a written solicitation for sealed bids with the title, date, and hour of the public bid opening designated specifically and defining the commodity or service involved. It includes printed instructions prescribing conditions for bidding, qualification, evaluation criteria, and provides for a manual signature of an authorized representative. It may include one or more bid alternates.

“Invitation to Negotiate” means a written solicitation for competitive sealed replies to select one or more vendors with which to commence negotiations for the procurement of commodities or services.

	“Negotiate” means to conduct legitimate, arm’s length discussions and conferences to reach an agreement on a term or price.

“Professional Services” means those services within the scope of the practice of architecture, professional engineering, landscape architecture, or registered surveying and mapping, as defined by the laws of Florida, or those services performed by any architect, professional engineer, landscape architect, or registered surveyor and mapper, in connection with the firm's or individual's professional employment or practice.

“Proposal (or Reply or Response) Most Advantageous to the District” means, as determined in the sole discretion of the Board, the proposal, reply, or response that is:

Submitted by a person or firm capable and qualified in all respects to perform fully the contract requirements, who has the integrity and reliability to assure good faith performance;

The most responsive to the Request for Proposals, Invitation to Negotiate, or Competitive Solicitation as determined by the Board; and

For a cost to the District deemed by the Board to be reasonable.

“Purchase” means acquisition by sale, rent, lease, lease/purchase, or installment sale. It does not include transfer, sale, or exchange of goods, supplies, or materials between the District and any federal, state, regional or local governmental entity or political subdivision of the State of Florida.

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“Request for Proposals” or “RFP” is a written solicitation for sealed proposals with the title, date, and hour of the public opening designated and requiring the manual signature of an authorized representative. It may provide general information, applicable laws and rules, statement of work, functional or general specifications, qualifications, proposal instructions, work detail analysis, and evaluation criteria as necessary.

“Responsive and Responsible Bidder” means an entity or individual that has submitted a bid that conforms in all material respects to the Invitation to Bid and has the capability in all respects to fully perform the contract requirements and the integrity and reliability that will assure good faith performance. “Responsive and Responsible Vendor” means an entity or individual that has submitted a proposal, reply, or response that conforms in all material respects to the Request for Proposals, Invitation to Negotiate, or Competitive Solicitation and has the capability in all respects to fully perform the contract requirements and the integrity and reliability that will assure good faith performance. In determining whether an entity or individual is a Responsive and Responsible Bidder (or Vendor), the District may consider, in addition to factors described in the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, the following:

The ability and adequacy of the professional personnel employed by the entity/individual;

The past performance of the entity/individual for the District and in other professional employment;

The willingness of the entity/individual to meet time and budget requirements;

The geographic location of the entity’s/individual’s headquarters or office in relation to the project;

The	recent,	current,	and	projected	workloads	of	the entity/individual;

The volume of work previously awarded to the entity/individual;

Whether the cost components of the bid or proposal are appropriately balanced; and

Whether the entity/individual is a certified minority business enterprise.

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“Responsive Bid,” “Responsive Proposal,” “Responsive Reply,” and “Responsive Response” all mean a bid, proposal, reply, or response which conforms in all material respects to the specifications and conditions in the Invitation to Bid, Request for Proposals, Invitations to Negotiate, or Competitive Solicitation document and these Rules, and the cost components of which, if any, are appropriately balanced. A bid, proposal, reply or response is not responsive if the person or firm submitting it fails to meet any material requirement relating to the qualifications, financial stability, or licensing of the bidder.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: §§ 190.033, 255.20, 287.055, Fla. Stat.

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Rule 3.1	Procedure Under the Consultants' Competitive Negotiations Act.

Scope. The following procedures are adopted for the selection of firms or individuals to provide Professional Services exceeding the thresholds herein described, for the negotiation of such contracts, and to provide for protest of actions of the Board under this Rule. As used in this Rule, “Project” means that fixed capital outlay study or planning activity when basic construction cost is estimated by the District to exceed the threshold amount provided in Section
287.017 of the Florida Statutes, for CATEGORY FIVE, or for a planning study activity when the fee for Professional Services is estimated by the District to exceed the threshold amount provided in Section 287.017 for CATEGORY TWO, as such categories may be amended or adjusted from time to time.

Qualifying Procedures. In order to be eligible to provide Professional Services to the District, a consultant must, at the time of receipt of the firm’s qualification submittal:

Hold all required applicable state professional licenses in good standing;

Hold all required applicable federal licenses in good standing, if any;

Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the consultant is a corporation; and

Meet any qualification requirements set forth in the District’s Request for Qualifications.

Evidence of compliance with this Rule may be submitted with the qualifications, if requested by the District. In addition, evidence of compliance must be submitted any time requested by the District.

Public Announcement. Except in cases of valid public emergencies as certified  by the Board, the District shall announce each occasion when Professional Services are required for a Project or a Continuing Contract by publishing a notice providing a general description of the Project, or the nature of the Continuing Contract, and the method for interested consultants to apply for consideration.  The notice shall appear in at least one (1) newspaper of general circulation in the District and in such other places as the District deems appropriate. The notice must allow at least fourteen (14) days for submittal of qualifications from the date of publication. The District may maintain lists of consultants interested in receiving such notices. These consultants are encouraged to submit annually statements of qualifications and performance data. The District shall make reasonable efforts to provide copies of any notices to such consultants, but the failure to do so shall not give such consultants any bid protest or other rights or otherwise disqualify any otherwise valid procurement process. The Board has the

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right to reject any and all qualifications, and such reservation shall be included in the published notice. Consultants not receiving a contract award shall not be entitled to recover from the District any costs of qualification package preparation or submittal.

Competitive Selection.

The Board shall review and evaluate the data submitted in response to the notice described in section (3) of this Rule regarding qualifications and performance ability, as well as any statements of qualifications on file. The Board shall conduct discussions with, and may require public presentation by consultants regarding their qualifications, approach to the Project, and ability to furnish the required services. The Board shall then select and list the consultants, in order of preference, deemed to be the most highly capable and qualified to perform the required Professional Services, after considering these and other appropriate criteria:

The ability and adequacy of the professional personnel employed by each consultant;

Whether a consultant is a certified minority business enterprise;

Each consultant’s past performance;

The willingness of each consultant to meet time and budget requirements;

The geographic location of each consultant's headquarters, office and personnel in relation to the project;

The recent, current, and projected workloads of each consultant; and

The volume of work previously awarded to each consultant by the District.

Nothing in these Rules shall prevent the District from evaluating and eventually selecting a consultant if less than three (3) Responsive qualification packages, including packages indicating a desire not to provide Professional Services on a given Project, are received.

If the selection process is administered by any person or committee other than the full Board, the selection made will be presented to the full Board with a recommendation that competitive negotiations be instituted with the selected firms in order of preference listed.

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Notice of the rankings adopted by the Board, including the rejection of some or all qualification packages, shall be provided in writing to all consultants by United States Mail, hand delivery, facsimile, or overnight delivery service. The notice shall include the following statement:  "Failure to file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District’s ranking decisions under this Rule shall be in accordance with the procedures set forth in Rule 3.11.

Competitive Negotiation.

After the Board has authorized the beginning of competitive negotiations, the District may begin such negotiations with the firm listed as most qualified to perform the required Professional Services at a rate or amount of compensation which the Board determines is fair, competitive, and reasonable.

In negotiating a lump-sum or cost-plus-a-fixed-fee professional contract for more than the threshold amount provided in Section 287.017 of the Florida Statutes, for CATEGORY FOUR, the firm receiving the award shall be required to execute a truth-in-negotiation certificate stating that "wage rates and other factual unit costs supporting the compensation are accurate, complete and current at the time of contracting." In addition,  any professional service contract under which such a certificate is required, shall contain a provision that "the original contract price and any additions thereto, shall be adjusted to exclude any significant sums by which the Board determines the contract price was increased due to inaccurate, incomplete, or noncurrent wage rates and other factual unit costs."

Should the District be unable to negotiate a satisfactory agreement with the firm determined to be the most qualified at a price deemed by the District to be fair, competitive, and reasonable, then negotiations with that firm shall be terminated and the District shall immediately begin negotiations with the second most qualified firm. If a satisfactory agreement with the second firm cannot be reached, those negotiations  shall be terminated and negotiations with the third most qualified firm shall be undertaken.

Should the District be unable to negotiate a satisfactory agreement with one of the top three (3) ranked consultants, additional firms shall be selected by the District, in order of their competence and qualifications. Negotiations shall continue, beginning with the first-named firm on the list, until an agreement is reached or the list of firms is exhausted.

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Contracts; Public Records. In accordance with Florida law, each contract entered into pursuant to this Rule shall include provisions required by law that require the contractor to comply with public records laws.

Continuing Contract. Nothing in this Rule shall prohibit a Continuing Contract between a consultant and the District.

Emergency Purchase. The District may make an Emergency Purchase without complying with these Rules. The fact that an Emergency Purchase has occurred  or is necessary shall be noted in the minutes of the next Board meeting.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented: §§ 119.0701, 190.011(3), 190.033, 287.055, Fla. Stat.

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Rule 3.2	Procedure Regarding Auditor Selection.

In order to comply with the requirements of Section 218.391 of the Florida Statutes, the following procedures are outlined for selection of firms or individuals to provide Auditing Services and for the negotiation of such contracts. For audits required under Chapter 190 of the Florida Statutes but not meeting the thresholds of Chapter 218 of the Florida Statutes, the District need not follow these procedures but may proceed with the selection of a firm or individual to provide Auditing Services and for the negotiation of such contracts in the manner the Board determines is in the best interests of the District.

Definitions.

"Auditing Services" means those services within the scope of the practice of a certified public accounting firm licensed under Chapter 473 of the Florida Statutes, and qualified to conduct audits in accordance with government auditing standards as adopted by the Florida Board of Accountancy.

"Committee" means the auditor selection committee appointed by the Board as described in section (2) of this Rule.

Establishment of Auditor Selection Committee. Prior to a public announcement under section (4) of this Rule that Auditing Services are required, the Board shall establish an auditor selection committee (“Committee”), the primary purpose of which is to assist the Board in selecting an auditor to conduct the annual financial audit required by Section 218.39 of the Florida Statutes. The Committee shall include at least three individuals, at least one of which must also be a member of the Board. The establishment and selection of the Committee must be conducted at a publicly noticed and held meeting of the Board. The Chairperson of the Committee must be a member of the Board. An employee, a chief executive officer, or a chief financial officer of the District may not serve as a member of the Committee; provided however such individual may serve the Committee in an advisory capacity.

Establishment of Minimum Qualifications and Evaluation Criteria. Prior to a public announcement under section (4) of this Rule that Auditing Services are required, the Committee shall meet at a publicly noticed meeting to establish minimum qualifications and factors to use for the evaluation of Auditing Services to be provided by a certified public accounting firm licensed under Chapter 473 of the Florida Statutes, and qualified to conduct audits in accordance with government auditing standards as adopted by the Florida Board of Accountancy.

Minimum Qualifications. In order to be eligible to submit a proposal, a firm must, at all relevant times including the time of receipt of the proposal by the District:

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Hold all required applicable state professional licenses in good standing;

Hold all required applicable federal licenses in good standing, if any;

Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the proposer is a corporation; and

Meet any pre-qualification requirements established by the Committee and set forth in the RFP or other specifications.

If requested in the RFP or other specifications, evidence of compliance with the minimum qualifications as established by the Committee must be submitted with the proposal.

Evaluation Criteria. The factors established for the evaluation of Auditing Services by the Committee shall include, but are not limited to:

Ability of personnel;

Experience;

Ability to furnish the required services; and

Such other factors as may be determined by the Committee to be applicable to its particular requirements.

The Committee may also choose to consider compensation as a factor. If the Committee establishes compensation as one of the factors, compensation shall not be the sole or predominant factor used to evaluate proposals.

Public Announcement. After identifying the factors to be used in evaluating the proposals for Auditing Services as set forth in section (3) of this Rule, the Committee shall publicly announce the opportunity to provide Auditing Services. Such public announcement shall include a brief description of the audit and how interested firms can apply for consideration and obtain the RFP. The notice shall appear in at least one (1) newspaper of general circulation in the District and the county in which the District is located. The public announcement shall allow for at least seven (7) days for the submission of proposals.

Request for Proposals. The Committee shall provide interested firms with a Request for Proposals (“RFP”). The RFP shall provide information on how proposals are to be evaluated and such other information the Committee

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determines is necessary for the firm to prepare a proposal. The RFP shall state the time and place for submitting proposals.

Committee’s Evaluation of Proposals and Recommendation. The  Committee shall meet at a publicly held meeting that is publicly noticed for a reasonable time in advance of the meeting to evaluate all qualified proposals and may, as part of the evaluation, require that each interested firm provide a public presentation where the Committee may conduct discussions with the firm, and where the firm may present information, regarding the firm’s qualifications. At the public meeting, the Committee shall rank and recommend in order of preference no fewer than three firms deemed to be the most highly qualified to perform the required services after considering the factors established pursuant to subsection (3)(b) of this Rule. If fewer than three firms respond to the RFP or if no firms respond to the RFP, the Committee shall recommend such firm as it deems to be the most highly qualified. Notwithstanding the foregoing, the Committee may recommend that any and all proposals be rejected.

Board Selection of Auditor.

Where compensation was not selected as a factor used in evaluating the proposals, the Board shall negotiate with the firm ranked first and inquire of that firm as to the basis of compensation. If the Board is unable to negotiate a satisfactory agreement with the first ranked firm at a price deemed by the Board to be fair, competitive, and reasonable, then negotiations with that firm shall be terminated and the Board shall immediately begin negotiations with the second ranked firm. If a satisfactory agreement with the second ranked firm cannot be reached, those negotiations shall be terminated and negotiations with the third ranked firm shall be undertaken. The Board may reopen formal negotiations with any one of the three top-ranked firms, but it may not negotiate with more than one firm at a time. If the Board is unable to negotiate a satisfactory agreement with any of the selected firms, the Committee shall recommend additional firms in order of the firms’ respective competence and qualifications. Negotiations shall continue, beginning with the first-named firm on the list, until an agreement is reached or the list of firms is exhausted.

Where compensation was selected as a factor used in evaluating the proposals, the Board shall select the highest-ranked qualified firm or document in its public records the reason for not selecting the highest- ranked qualified firm.

In negotiations with firms under this Rule, the Board may allow the District Manager, District Counsel, or other designee to conduct negotiations on its behalf.

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Notwithstanding the foregoing, the Board may reject any or all proposals. The Board shall not consider any proposal, or enter into any contract for Auditing Services, unless the proposed agreed-upon compensation is reasonable to satisfy the requirements of Section 218.39 of the Florida Statutes, and the needs of the District.

Contract. Any agreement reached under this Rule shall be evidenced by a written contract, which may take the form of an engagement letter signed and executed by both parties. The written contract shall include all provisions and conditions of  the procurement of such services and shall include, at a minimum, the following:

A provision specifying the services to be provided and fees or other compensation for such services;

A provision requiring that invoices for fees or other compensation be submitted in sufficient detail to demonstrate compliance with the terms of the contract;

A provision setting forth deadlines for the auditor to submit a preliminary draft audit report to the District for review and to submit a final audit report no later than June 30 of the fiscal year that follows the fiscal year for which the audit is being conducted;

A provision specifying the contract period, including renewals, and conditions under which the contract may be terminated or renewed. The maximum contract period including renewals shall be five (5) years. A renewal may be done without the use of the auditor selection procedures provided in this Rule but must be in writing.

Provisions required by law that require the auditor to comply with public records laws.

Notice of Award. Once a negotiated agreement with a firm or individual is reached, or the Board authorizes the execution of an agreement with a firm where compensation was a factor in the evaluation of proposals, notice of the intent to award, including the rejection of some or all proposals, shall be provided in writing to all proposers by United States Mail, hand delivery, facsimile, or overnight delivery service. The notice shall include the following statement: "Failure to file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests regarding the award of contracts under this Rule shall be as provided for in Rule 3.11. No proposer shall be entitled to recover any costs of proposal preparation or submittal from the District.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: §§ 119.0701, 218.33, 218.391, Fla. Stat.

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Rule 3.3	Purchase of Insurance.

Scope. The purchases of life, health, accident, hospitalization, legal expense, or annuity insurance, or all of any kinds of such insurance for the officers and employees of the District, and for health, accident, hospitalization, and legal expenses upon a group insurance plan by the District, shall be governed by this Rule. This Rule does not apply to the purchase of any other type of insurance by the District, including but not limited to liability insurance, property insurance, and directors and officers insurance. Nothing in this Rule shall require the District to purchase insurance.

Procedure. For a purchase of insurance within the scope of these Rules, the following procedure shall be followed:

The Board shall cause to be prepared a Notice of Invitation to Bid.

Notice of the Invitation to Bid shall be advertised at least once in a newspaper of general circulation within the District. The notice shall allow at least fourteen (14) days for submittal of bids.

The District may maintain a list of persons interested in receiving notices of Invitations to Bid. The District shall make reasonable efforts to provide copies of any notices to such persons, but the failure to do so shall not give such consultants any bid protest or other rights or otherwise disqualify any otherwise valid procurement process.

Bids shall be opened at the time and place noted in the Invitation to Bid.

If only one (1) response to an Invitation is received, the District may proceed with the purchase. If no response to an Invitation to Bid is received, the District may take whatever steps are reasonably necessary in order to proceed with the purchase.

The Board has the right to reject any and all bids and such reservations shall be included in all solicitations and advertisements.

Simultaneously with the review of the submitted bids, the District may undertake negotiations with those companies that have submitted reasonable and timely bids and, in the opinion of the District, are fully qualified and capable of meeting all services and requirements. Bid responses shall be evaluated in accordance with the specifications and criteria contained in the Invitation to Bid; in addition, the total cost to the District, the cost, if any, to the District officers, employees, or their dependents, the geographic location of the company’s headquarters and offices in relation to the District, and the ability of the company to guarantee premium stability may be considered. A contract to purchase

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insurance shall be awarded to that company whose response to the Invitation to Bid best meets the overall needs of the District, its officers, employees, and/or dependents.

Notice of the intent to award, including rejection of some or all bids, shall be provided in writing to all bidders by United States Mail, by hand delivery, or by overnight delivery service. The notice shall include the following statement: "Failure to file  a protest within the time prescribed  in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District’s procurement of insurance under this Rule shall be in accordance with the procedures set forth in Rule 3.11.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: § 112.08, Fla. Stat.

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Rule 3.4	Pre-qualification

Scope. In its discretion, the District may undertake a pre-qualification process in accordance with this Rule for vendors to provide construction services, goods, supplies, and materials, Contractual Services, and maintenance services.

Procedure. When the District seeks to pre-qualify vendors, the following procedures shall apply:

The Board shall cause to be prepared a Request for Qualifications.

For construction services exceeding the thresholds described in Section
255.20 of the Florida Statutes, the Board must advertise the proposed pre- qualification criteria and procedures and allow at least seven (7) days notice of the public hearing for comments on such pre-qualification criteria and procedures. At such public hearing, potential vendors may object to such pre-qualification criteria and procedures. Following such public hearing, the Board shall formally adopt pre-qualification criteria and procedures prior to the advertisement of the Request for Qualifications for construction services.

The Request for Qualifications shall be advertised at least once in a newspaper of general circulation within the District and within the county in which the District is located. The notice shall allow at least seven (7) days for submittal of qualifications for goods, supplies and materials, Contractual Services, maintenance services, and construction services under two hundred fifty thousand dollars ($250,000). The notice shall allow at least twenty-one (21) days for submittal of qualifications for construction services estimated to cost over two hundred fifty thousand dollars ($250,000) and thirty (30) days for construction services estimated to cost over five hundred thousand dollars ($500,000).

The District may maintain lists of persons interested in receiving notices of Requests for Qualifications. The District shall make a good faith effort to provide written notice, by electronic mail, United States Mail, hand delivery, or facsimile, to persons who provide their name and address to the District Manager for inclusion on the list. However, failure of  a  person to receive the notice shall not invalidate any pre-qualification determination or contract awarded in accordance with these Rules and shall not be a basis for a protest of any pre-qualification determination or contract award.

If the District has pre-qualified vendors for a particular category of purchase, at the option of the District, only those persons who have been pre-qualified will be eligible to submit bids, proposals, replies or

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responses in response to the applicable Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

In order to be eligible to submit qualifications, a firm or individual must, at the time of receipt of the qualifications:

Hold all required applicable state professional licenses in good standing;

Hold all required applicable federal licenses in good standing, if any;

Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the vendor is a corporation; and

Meet any special pre-qualification requirements set forth in the Request for Qualifications.

Evidence of compliance with these Rules must be submitted with the qualifications if required by the District. Failure to submit evidence of compliance when required may be grounds for rejection of the qualifications.

Qualifications shall be presented to the Board, or a committee appointed by the Board, for evaluation in accordance with the Request for Qualifications and this Rule. Minor variations in the qualifications may be waived by the Board. A variation is minor if waiver of the variation does not create a competitive advantage or disadvantage of a material nature.

All vendors determined by the District to meet the pre-qualification requirements shall be pre-qualified. To assure full understanding of the responsiveness to the requirements contained in a Request for Qualifications, discussions may be conducted with qualified vendors. Vendors shall be accorded fair treatment prior to the submittal date with respect to any opportunity for discussion and revision of qualifications. For construction services, any contractor pre-qualified and considered eligible by the Department of Transportation to bid to perform the type of work the project entails shall be presumed to be qualified to perform the project.

The Board shall have the right to reject all qualifications if there are not enough to be competitive or if rejection is determined to be in the best interest of the District. No vendor shall be entitled to recover any costs of qualification preparation or submittal from the District.

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Notice of intent to pre-qualify, including rejection of some or all qualifications, shall be provided in writing to all vendors by United States Mail, electronic mail, hand delivery, facsimile, or overnight delivery service.  The notice shall include the following statement: "Failure to file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District’s pre-qualification decisions under this Rule shall be in accordance with the procedures set forth in Rule 3.11; provided however, protests related to the pre-qualification criteria and procedures for construction services shall be resolved in accordance with section (2)(b) of this Rule and Section 255.20(1)(b) of the Florida Statutes.

Suspension, Revocation, or Denial of Qualification

The District, for good cause, may deny, suspend, or revoke a prequalified vendor’s pre-qualified status. A suspension, revocation, or denial for good cause shall prohibit the vendor from bidding on any District construction contract for which qualification is required, shall constitute a determination of non-responsibility to bid on any other District construction or maintenance contract, and shall prohibit the vendor from acting as a material supplier or subcontractor on any District contract or project during the period of suspension, revocation, or denial. Good cause shall include the following:

One of the circumstances specified under Section 337.16(2), Fla. Stat., has occurred.

Affiliated contractors submitted more than one proposal for the same work. In this event the pre-qualified status of all of the affiliated bidders will be revoked, suspended, or denied. All bids of affiliated bidders will be rejected.

The vendor made or submitted false, deceptive, or fraudulent statements, certifications, or materials in any claim for payment or any information required by any District contract.

The vendor or its affiliate defaulted on any contract or a contract surety assumed control of financial responsibility for any contract of the vendor.

The vendor’s qualification to bid is suspended, revoked, or denied by any other public or semi-public entity, or the vendor has been the subject of a civil enforcement proceeding or settlement involving a public or semi-public entity.

The vendor failed to comply with contract or warranty requirements or failed to follow District direction in the performance of a contract.

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The vendor failed to timely furnish all contract documents required by the contract specifications, special provisions, or by any state or federal statutes or regulations. If the vendor fails to furnish any of the subject contract documents by the expiration of the period of suspension, revocation, or denial set forth above, the vendor’s pre- qualified status shall remain suspended, revoked, or denied until the documents are furnished.

The vendor failed to notify the District within 10 days of the vendor, or any of its affiliates, being declared in default or otherwise not completing work on a contract or being suspended from qualification to bid or denied qualification to bid by any other public or semi-public agency.

The vendor did not pay its subcontractors or suppliers in a timely manner or in compliance with contract documents.

The vendor has demonstrated instances of poor or unsatisfactory performance, deficient management resulting in project delay, poor quality workmanship, a history of payment of liquidated damages, untimely completion of projects, uncooperative attitude, contract litigation, inflated claims or defaults.

An affiliate of the vendor has previously been determined by the District to be non-responsible, and the specified period of suspension, revocation, denial, or non-responsibility remains in effect.

The vendor or affiliate(s) has been convicted of a contract crime.

The term “contract crime” means any violation of state or federal antitrust laws with respect to a public contract or any violation of any state or federal law involving fraud, bribery, collusion, conspiracy, or material misrepresentation with respect to a public contract.

The term “convicted” or “conviction” means a finding of guilt or a conviction of a contract crime, with or without an adjudication of guilt, in any federal or state trial court of record as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contendere.

A denial, suspension, or revocation shall prohibit the vendor from being a subcontractor on District work during the period of denial, suspension, or revocation, except when a prime contractor’s bid has used prices of a subcontractor who becomes disqualified after the bid, but before the request for authorization to sublet is presented.

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The District shall inform the vendor in writing of its intent to deny, suspend, or revoke its pre-qualified status and inform the vendor of its right to a hearing, the procedure which must be followed, and the applicable time limits. If a hearing is requested within 10 days after the receipt of the notice of intent, the hearing shall be held within 30 days after receipt by the District of the request for the hearing. The decision shall be issued within 15 days after the hearing.

Such suspension or revocation shall not affect the vendor’s obligations under any preexisting contract.

In the case of contract crimes, the vendor’s pre-qualified status under this  Rule shall be revoked indefinitely. For all violations of Rule 3.4(3)(a) other than for the vendor’s conviction for contract crimes, the revocation, denial, or suspension of a vendor’s pre-qualified status under this Rule shall be for a specific period of time based on the seriousness of the deficiency.

Examples of factors affecting the seriousness of a deficiency are:

Impacts on project schedule, cost, or quality of work;

Unsafe conditions allowed to exist;

Complaints from the public;

Delay or interference with the bidding process;

The potential for repetition;

Integrity of the public contracting process;

Effect on the health, safety, and welfare of the public.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: §§ 190.033, 255.0525, 255.20, Fla. Stat.

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Rule 3.5	Construction Contracts, Not Design-Build.

Scope. All contracts for the construction or improvement of any building, structure, or other public construction works authorized by Chapter 190 of the Florida Statutes, the costs of which are estimated by the District in accordance with generally accepted cost accounting principles to be in excess of the threshold amount for applicability of Section 255.20 of the Florida Statutes, as that amount may be indexed or amended from time to time, shall be let under the terms of these Rules and the procedures of Section 255.20 of the Florida Statutes, as the same may be amended from time to time. A project shall not be divided solely to avoid the threshold bidding requirements.

Procedure. When a purchase of construction services is within the scope of this Rule, the following procedures shall apply:

The Board shall cause to be prepared an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

Notice of the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation shall be advertised at least once in a newspaper of general circulation in the District and in the county in which the District is located. The notice shall also include the amount of the bid bond, if one is required. The notice shall allow at least twenty-one (21) days for submittal of sealed bids, proposals, replies, or responses, unless the Board, for good cause, determines a shorter period of time is appropriate. Any project projected to cost more than five hundred thousand dollars ($500,000) must be noticed at least thirty (30) days prior to the date for submittal of bids, proposals, replies, or responses. If the Board has previously pre-qualified contractors pursuant to Rule 3.4 and determined that only the contractors that have been pre-qualified will be permitted to submit bids, proposals, replies, and responses, the Notice of Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation need not be published. Instead, the Notice of Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation shall be sent to the pre-qualified contractors by United States Mail, hand delivery, facsimile, or overnight delivery service.

The District may maintain lists of persons interested in receiving notices of Invitations to Bid, Requests for Proposals, Invitations to Negotiate, and Competitive Solicitations. The District shall make a good faith effort to provide written notice, by electronic mail, United States Mail, hand delivery, or facsimile, to persons who provide their name and address to the District Manager for inclusion on the list. However, failure of  a person to receive the notice shall not invalidate any contract awarded in accordance with this Rule and shall not be a basis for a protest of any contract award.

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If the District has pre-qualified providers of construction services, then, at the option of the District, only those persons who have been pre-qualified will be eligible to submit bids, proposals, replies, or responses to Invitations to Bid, Requests for Proposals, Invitations to Negotiate, and Competitive Solicitations.

In order to be eligible to submit a bid, proposal, reply, or response, a firm or individual must, at the time of receipt of the bids, proposals, replies, or responses:

Hold all required applicable state professional licenses in good standing;

Hold all required applicable federal licenses in good standing, if any;

Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the bidder is a corporation; and

Meet any special pre-qualification requirements set forth in the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

Any contractor that has been found guilty by a court of any violation of federal labor or employment tax laws regarding subjects including but not limited to, reemployment assistance, safety, tax withholding, worker’s compensation, unemployment tax, social security and Medicare tax, wage or hour, or prevailing rate laws within the past 5 years may be considered ineligible by the District to submit a bid, response, or proposal for a District project.

Evidence of compliance with these Rules must be submitted with the bid, proposal, reply, or response, if required by the District. Failure to submit evidence of compliance when required may be grounds for rejection of the bid, proposal, reply, or response.

Bids, proposals, replies, and responses, or the portions of which that include the price, shall be publicly opened at a meeting noticed in accordance with Rule 1.3, and at which at least one district representative is present. The name of each bidder and the price submitted in the bid shall be announced at such meeting and shall be made available upon request. Minutes should be taken at the meeting and maintained by the District. Bids, proposals, replies, and responses shall be evaluated in

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accordance with the respective Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation and these  Rules. Minor variations in the bids, proposals, replies, or responses may be waived by the Board. A variation is minor if waiver of the variation does not create a competitive advantage or disadvantage of a material nature. Mistakes in arithmetic extension of pricing may be corrected by the Board. Bids and proposals may not be modified or supplemented after opening; provided however, additional information may be requested and/or provided to evidence compliance, make non-material modifications, clarifications, or supplementations, and as otherwise permitted by Florida law.

The lowest Responsive Bid submitted by a Responsive and Responsible Bidder in response to an Invitation to Bid shall be accepted. In relation to a Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, the Board shall select the Responsive Proposal, Reply, or Response submitted by a Responsive and Responsible Vendor which is most advantageous to the District. To assure full understanding of the responsiveness to the solicitation requirements contained in a Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, discussions may be conducted with qualified vendors. Vendors shall be accorded fair treatment prior to the submittal date with respect to any opportunity for discussion, preparation, and revision of bids, proposals, replies, and responses.

The Board shall have the right to reject all bids, proposals, replies, or responses because they exceed the amount of funds budgeted for the purchase, if there are not enough to be competitive, or if rejection is determined to be in the best interest of the District. No contractor shall be entitled to recover any costs of bid, proposal, response, or reply preparation or submittal from the District.

The Board may require potential contractors to furnish bid bonds, performance bonds, and/or other bonds with a responsible surety to be approved by the Board.

Notice of intent to award, including rejection of some or all bids, proposals, replies, or responses, shall be provided in writing to all contractors by United States Mail, hand delivery, facsimile, or overnight delivery service. The notice shall include the following statement:  "Failure to file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District’s purchase of construction services under this Rule shall be in accordance with the procedures set forth in Rule 3.11.

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If less than three (3) Responsive Bids, Proposals, Replies, or Responses are received, the District may purchase construction services or may reject the bids, proposals, replies, or responses for a lack of competitiveness. If no Responsive Bid, Proposal, Reply, or Response is received, the District may proceed with the procurement of construction services, in the manner the Board determines is in the best interests of the District, which may include but is not limited to a direct purchase of the construction services without further competitive selection processes.

Sole Source; Government. Construction services that are only available from a single source are exempt from this Rule. Construction services provided by governmental agencies are exempt from this Rule. This Rule shall not apply to  the purchase of construction services, which may include goods, supplies, or materials, that are purchased under a federal, state, or local government contract that has been competitively procured by such federal, state, or local government in a manner consistent with the material procurement requirements of these Rules. A contract for construction services is exempt from this Rule if state or federal law prescribes with whom the District must contract or if the rate of payment is established during the appropriation process.

Contracts; Public Records. In accordance with Florida law, each contract entered into pursuant to this Rule shall include provisions required by law that require the contractor to comply with public records laws.

Emergency Purchases. The District may make an Emergency Purchase without complying with these rules. The fact that an Emergency Purchase has occurred or is necessary shall be noted in the minutes of the next Board Meeting.

Exceptions. This Rule is inapplicable when:

The project is undertaken as repair or maintenance of an existing public facility;

The funding source of the project will be diminished or lost because the time required to competitively award the project after the funds become available exceeds the time within which the funding source must be spent;

The District has competitively awarded a project and the contractor has abandoned the project or the District has terminated the contract; or

The District, after public notice, conducts a public meeting under Section
286.011 of the Florida Statutes, and finds by a majority vote of the Board that it is in the public’s best interest to perform the project using its own services, employees, and equipment.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented: §§ 119.0701, 189.053, 190.033, 255.0518, 255.0525, 255.20, 287.055, Fla. Stat.

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Rule 3.6	Construction Contracts, Design-Build.

Scope. The District may utilize Design-Build Contracts for any public construction project for which the Board determines that use of such contract is in the best interest of the District. When letting a Design-Build Contract, the District shall use the following procedure:

Procedure.

The District shall utilize a Design Criteria Professional meeting the requirements of Section 287.055(2)(k) of the Florida Statutes, when developing a Design Criteria Package, evaluating the proposals and qualifications submitted by Design-Build Firms, and determining compliance of the project construction with the Design Criteria Package. The Design Criteria Professional may be an employee of the District, may be the District Engineer selected by the District pursuant to Section
287.055 of the Florida Statutes, or may be retained pursuant to Rule 3.1. The Design Criteria Professional is not eligible to render services under a Design-Build Contract executed pursuant to the Design Criteria Package.

A Design Criteria Package for the construction project shall be prepared and sealed by the Design Criteria Professional. If the project utilizes existing plans, the Design Criteria Professional shall create a Design Criteria Package by supplementing the plans with project specific requirements, if any.

The Board may either choose to award the Design-Build Contract pursuant to the competitive proposal selection process set forth in Section 287.055(9) of the Florida Statutes, or pursuant to the qualifications-based selection process pursuant to Rule 3.1.

Qualifications-Based Selection. If the process set forth in Rule 3.1 is utilized, subsequent to competitive negotiations, a guaranteed maximum price and guaranteed completion date shall be established.

Competitive Proposal-Based Selection. If the competitive proposal selection process is utilized, the Board, in consultation with the Design Criteria Professional, shall establish the criteria, standards and procedures for the evaluation of Design-Build Proposals based on price, technical, and design aspects of the project, weighted for the project. After a Design Criteria Package and the standards and procedures for evaluation of proposals have been developed, competitive proposals from qualified firms shall be solicited pursuant to the design criteria by the following procedure:

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A Request for Proposals shall be advertised at least once in a newspaper of general circulation in the county in which the District is located. The notice shall allow at least twenty-one (21) days for submittal of sealed proposals, unless the Board, for good cause, determines a shorter period of time is appropriate. Any project projected to cost more than five hundred thousand dollars ($500,000) must be noticed at least thirty (30) days prior to the date for submittal of proposals.

The District may maintain lists of persons interested in receiving notices of Requests for Proposals. The District shall make a good faith effort to provide written notice, by electronic mail, United States Mail, hand delivery, or facsimile, to persons who provide their name and address to the District Manager for inclusion on the list. However, failure of a person to receive the notice shall not invalidate any contract awarded in accordance with this Rule  and shall not be a basis for a protest of any contract award.

In order to be eligible to submit a proposal, a firm must, at the time of receipt of the proposals:

Hold the required applicable state professional licenses in good standing, as defined by Section 287.055(2)(h) of the Florida Statutes;

Hold all required applicable federal licenses in good standing, if any;

Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the proposer is a corporation;

Meet any special pre-qualification requirements set forth in the Request for Proposals and Design Criteria Package.

Any contractor that has been found guilty by a court of any violation of federal labor or employment tax laws regarding subjects including but not limited to reemployment assistance, safety, tax withholding, worker’s compensation, unemployment tax, social security and Medicare tax, wage or hour, or prevailing rate laws within the past 5 years may

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be considered ineligible by the District to submit a bid, response, or proposal for a District project.

Evidence of compliance with these Rules must be  submitted with the proposal if required by the District. Failure to submit evidence of compliance when required may be grounds for rejection of the proposal.

The proposals, or the portions of which that include the price, shall be publicly opened at a meeting noticed in accordance with Rule 1.3, and at which at least one district representative is present. The name of each bidder and the price submitted in the bid shall be announced at such meeting and shall be made available upon request. Minutes should be taken at the meeting and maintained by the District. In consultation with the Design Criteria Professional, the Board shall evaluate the proposals received based on evaluation criteria and procedures established prior to the solicitation of proposals, including but not limited to qualifications, availability, and past work of the firms and the partners and members thereof. The Board shall then select no fewer than three (3) Design- Build Firms as the most qualified.

The Board shall have the right to reject all proposals if the proposals are too high, or rejection is determined to be in the best interest of the District. No vendor shall be entitled to recover any costs of proposal preparation or submittal from the District.

If less than three (3) Responsive Proposals are received, the District may purchase design-build services or may reject the proposals for lack of competitiveness. If no Responsive Proposals are received, the District may proceed with the procurement of design-build services in the manner the Board determines is in the best interests of the District, which may include but is not limited to a direct purchase of the design-build services without further competitive selection processes.

Notice of the rankings adopted by the Board, including the rejection of some or all proposals, shall be provided in writing to all consultants by United States Mail, hand delivery, facsimile, or overnight delivery service. The notice shall include the following statement:  "Failure to  file a protest within the time prescribed in Rule 3.11 of the

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Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District’s rankings under this Rule shall be in accordance with the procedures set forth in Rule 3.11.

The Board shall negotiate a contract with the firm ranking the highest based on the evaluation standards and shall establish a price which the Board determines is fair, competitive and reasonable. Should the Board be unable to negotiate a satisfactory contract with the firm considered to be the most qualified at a price considered by the Board to be fair, competitive, and reasonable, negotiations with that firm must be terminated. The Board shall then undertake negotiations with the second most qualified firm, based on the ranking by the evaluation standards. Should the Board be unable to negotiate a satisfactory contract with the firm considered to be the second most qualified at a price considered by the Board to be fair, competitive, and reasonable, negotiations with that firm must be terminated. The Board shall then undertake negotiations with the third most qualified firm. Should the Board be unable to negotiate a satisfactory contract with the firm considered to be the third most qualified at a price considered by the Board to be fair, competitive, and reasonable, negotiations with that firm must be terminated. Should the Board be unable to negotiate a satisfactory contract with any of the selected firms, the Board shall select additional firms in order of their rankings based on the evaluation standards and continue negotiations until an agreement is reached or the list of firms is exhausted.

After the Board contracts with a firm, the firm shall bring to the Board for approval, detailed working drawings of the project.

The Design Criteria Professional shall evaluate the compliance of the detailed working drawings and project construction with the Design Criteria Package and shall provide the Board with a report of the same.

Contracts; Public Records. In accordance with Florida law, each contract entered into pursuant to this Rule shall include provisions required by law that require the contractor to comply with public records laws.

Emergency Purchase. The Board may, in case of public emergency, declare an emergency and immediately proceed with negotiations with the best qualified

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Design-Build Firm available at the time. The fact that an Emergency Purchase  has occurred shall be noted in the minutes of the next Board meeting.

Exceptions. This Rule is inapplicable when:

The project is undertaken as repair or maintenance of an existing public facility;

The funding source of the project will be diminished or lost because the time required to competitively award the project after the funds become available exceeds the time within which the funding source must be spent;

The District has competitively awarded a project and the contractor has abandoned the project or the District has terminated the contractor; or

The District, after public notice, conducts a public meeting under Section
286.011 of the Florida Statutes, and finds by a majority vote of the Board that it is in the public’s best interest to perform the project using its own services, employees, and equipment.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented: §§ 119.0701, 189.053, 190.033, 255.0518, 255.0525, 255.20, 287.055, Fla. Stat.

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Rule 3.7	Payment and Performance Bonds.

Scope. This Rule shall apply to contracts for the construction of a  public building, for the prosecution and completion of a public work, or for repairs upon a public building or public work and shall be construed in addition to terms prescribed by any other Rule that may also apply to such contracts.

Required Bond. Upon entering into a contract for any of the services described in section (1) of this Rule in excess of $200,000, the Board should require that the contractor, before commencing the work, execute and record a payment and performance bond in an amount equal to the contract price. Notwithstanding the terms of the contract or any other law, the District may not make payment to the contractor until the contractor has provided to the District a certified copy of the recorded bond.

Discretionary Bond. At the discretion of the Board, upon entering into a contract for any of the services described in section (1) of this Rule for an amount not exceeding $200,000, the contractor may be exempted from executing a payment and performance bond.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: § 255.05, Fla. Stat.

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Rule 3.8	Goods, Supplies, and Materials.

Purpose and Scope. All purchases of goods, supplies, or materials exceeding the amount provided in Section 287.017 of the Florida Statutes, for CATEGORY FOUR, shall be purchased under the terms of this Rule. Contracts for purchases  of “goods, supplies, and materials” do not include printing, insurance, advertising, or legal notices. A contract involving goods, supplies, or materials plus maintenance services may, in the discretion of the Board, be treated as a contract for maintenance services. However, a purchase shall not be divided solely in  order to avoid the threshold bidding requirements.

Procedure. When a purchase of goods, supplies, or materials is within the scope  of this Rule, the following procedures shall apply:

The Board shall cause to be prepared an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

Notice of the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation shall be advertised at least once in a newspaper of general circulation within the District and within the county in which the District is located. The notice shall also include the amount  of the bid bond, if one is required. The notice shall allow at least seven (7) days for submittal of bids, proposals, replies, or responses.

The District may maintain lists of persons interested in receiving notices of Invitations to Bid, Requests for Proposals, Invitations to Negotiate, or Competitive Solicitations. The District shall make a good faith effort to provide written notice, by electronic mail, United States Mail, hand delivery, or facsimile, to persons who provide their name and address to the District Manager for inclusion on the list. However, failure of a  person to receive the notice shall not invalidate any contract awarded in accordance with this Rule and shall not be a basis for a protest of any contract award.

If the District has pre-qualified suppliers of goods, supplies, and materials, then, at the option of the District, only those persons who have been pre- qualified will be eligible to submit bids, proposals, replies, or responses.

In order to be eligible to submit a bid, proposal, reply, or response, a firm or individual must, at the time of receipt of the bids, proposals, replies, or responses:

Hold all required applicable state professional licenses in good standing;

Hold all required applicable federal licenses in good standing, if any;

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Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the vendor is a corporation; and

Meet any special pre-qualification requirements set forth in the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

Evidence of compliance with these Rules must be submitted with the bid, proposal, reply or response if required by the District. Failure to submit evidence of compliance when required may be grounds for rejection of the bid, proposal, reply, or response.

Any firm or individual whose principal place of business is outside the State of Florida must also submit a written opinion of an attorney at law licensed to practice law in that foreign state, as to the preferences, if any or none, granted by the law of that foreign state to business entities whose principal places of business are in that foreign state, in the letting of any or all public contracts. Failure to submit such a written opinion or  submission of a false or misleading written opinion may be grounds for rejection of the bid, proposal, reply, or response.

Bids, proposals, replies, and responses shall be publicly opened at the time and place noted on the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation. Bids, proposals, replies, and responses shall be evaluated in accordance with the respective Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, and this Rule. Minor variations in the bids, proposals, replies, or responses may be waived by the Board. A variation is minor if waiver of the variation does not create a competitive advantage or disadvantage of a material nature. Mistakes in arithmetic extension of pricing may be corrected by the Board. Bids and proposals may not be modified or supplemented after opening; provided however, additional information may be requested and/or provided to evidence compliance, make non- material modifications, clarifications, or supplementations, and as otherwise permitted by Florida law.

The lowest Responsive Bid, after taking into account the preferences provided for in this subsection, submitted by a Responsive and Responsible Bidder in response to an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation shall be accepted. If the lowest Responsive Bid is submitted by a Responsive and Responsible Bidder whose principal place of business is located in a foreign state which does not grant a preference in competitive purchase to businesses whose principal place of business are in that foreign state, the

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lowest Responsible and Responsive Bidder whose principal place of business is in the State of Florida shall be awarded a preference of five (5) percent. If the lowest Responsive Bid is submitted by a Responsive and Responsible Bidder whose principal place of business is located in a foreign state which grants a preference in competitive purchase to businesses whose principal place of business are in that foreign state, the lowest Responsible and Responsive Bidder whose principal place of business is in the State of Florida shall be awarded a preference equal to the preference granted by such foreign state.

To assure full understanding of the responsiveness to the solicitation requirements contained in an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, discussions may be conducted with qualified vendors. Vendors shall be accorded fair treatment prior to the submittal date with respect to any opportunity for discussion, preparation, and revision of bids, proposals, replies, and responses.

The Board shall have the right to reject all bids, proposals, replies, or responses because they exceed the amount of funds budgeted for the purchase, if there are not enough to be competitive, or if rejection is determined to be in the best interest of the District. No vendor shall be entitled to recover any costs of bid, proposal, reply, or response preparation or submittal from the District.

The Board may require bidders and proposers to furnish bid bonds, performance bonds, and/or other bonds with a responsible surety to be approved by the Board.

Notice of intent to award, including rejection of some or all bids, proposals, replies, or responses shall be provided in writing to all vendors by United States Mail, hand delivery, facsimile, or overnight delivery service.  The notice shall include the following statement:  "Failure to file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District’s purchase of goods, supplies, and materials under this Rule shall be in accordance with the procedures set forth in Rule 3.11.

If less than three (3) Responsive Bids, Proposals, Replies, or Responses are received, the District may purchase goods, supplies, or materials, or may reject the bids, proposals, replies, or responses for a lack of competitiveness. If no Responsive Bid, Proposal, Reply, or Response is received, the District may proceed with the procurement of goods, supplies, and materials, in the manner the Board determines is in the best interests of the District, which may include but is not limited to a direct

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purchase of the goods, supplies, and materials without further competitive selection processes.

Goods, Supplies, and Materials included in a Construction Contract Awarded Pursuant to Rule 3.5 or 3.6. There may be occasions where the District has undergone the competitive purchase of construction services which contract may include the provision of goods, supplies, or materials. In that instance,  the District may approve a change order to the contract and directly purchase the goods, supplies, and materials. Such purchase of goods, supplies, and materials deducted from a competitively purchased construction contract shall be exempt from this Rule.

Exemption. Goods, supplies, and materials that are only available from a single source are exempt from this Rule. Goods, supplies, and materials provided by governmental agencies are exempt from this Rule. A contract for goods, supplies, or materials is exempt from this Rule if state or federal law prescribes with whom the District must contract or if the rate of payment is established during the appropriation process. This Rule shall not apply to the purchase of  goods, supplies or materials that are purchased under a federal, state, or local government contract that has been competitively procured by such federal, state, or local government in a manner consistent with the material procurement requirements of these Rules.

Renewal. Contracts for the purchase of goods, supplies, and/or materials subject to this Rule may be renewed for a maximum period of five (5) years.

Emergency Purchases. The District may make an Emergency Purchase without complying with these rules. The fact that an Emergency Purchase has occurred or is necessary shall be noted in the minutes of the next Board meeting.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented: §§ 189.053, 190.033, 287.017, 287.084, Fla. Stat.

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Rule 3.9	Maintenance Services.

Scope. All contracts for maintenance of any District facility or project shall be set under the terms of this Rule if the cost exceeds the amount provided in Section
287.017 of the Florida Statutes, for CATEGORY FOUR. A contract involving goods, supplies, and materials plus maintenance services may, in the discretion of the Board, be treated as a contract for maintenance services. However, a purchase shall not be divided solely in order to avoid the threshold bidding requirements.

Procedure. When a purchase of maintenance services is within the scope of this Rule, the following procedures shall apply:

The Board shall cause to be prepared an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

Notice of the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation shall be advertised at least once in a newspaper of general circulation within the District and within the county in which the District is located. The notice shall also include the amount  of the bid bond, if one is required. The notice shall allow at least seven (7) days for submittal of bids, proposals, replies, or responses.

The District may maintain lists of persons interested in receiving notices of Invitations to Bid, Requests for Proposals, Invitations to Negotiate, and Competitive Solicitations. The District shall make a good faith effort to provide written notice, by electronic mail, United States Mail, hand delivery, or facsimile, to persons who provide their name and address to the District Manager for inclusion on the list. However, failure of  a  person to receive the notice shall not invalidate any contract awarded in accordance with this Rule and shall not be a basis for a protest of any contract award.

If the District has pre-qualified suppliers of maintenance services, then, at the option of the District, only those persons who have been pre-qualified will be eligible to submit bids, proposals, replies, and responses.

In order to be eligible to submit a bid, proposal, reply, or response, a firm or individual must, at the time of receipt of the bids, proposals, replies, or responses:

Hold all required applicable state professional licenses in good standing;

Hold all required applicable federal licenses in good standing, if any;

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Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the vendor is a corporation; and

Meet any special pre-qualification requirements set forth in the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

Evidence of compliance with these Rules must be submitted with the bid, proposal, reply, or response if required by the District. Failure to submit evidence of compliance when required may be grounds for rejection of the bid, proposal, reply, or response.

Bids, proposals, replies, and responses shall be publicly opened at the time and place noted on the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation. Bids, proposals, replies, and responses shall be evaluated in accordance with the respective Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, and these Rules. Minor variations in the bids, proposals, replies, and responses may be waived by the Board. A variation is minor  if waiver of the variation does not create a competitive advantage or disadvantage of a material nature. Mistakes in arithmetic extension of pricing may be corrected by the Board. Bids and proposals may not be modified or supplemented after opening; provided however, additional information may be requested and/or provided to evidence compliance, make non-material modifications, clarifications, or supplementations, and as otherwise permitted by Florida law.

The lowest Responsive Bid submitted in response to an Invitation to Bid by a Responsive and Responsible Bidder shall be accepted. In relation to  a Request for Proposals, Invitation to Negotiate or Competitive Solicitation the Board shall select the Responsive Proposal, Reply, or Response submitted by a Responsive and Responsible Vendor which is most advantageous to the District. To assure full understanding of the responsiveness to the solicitation requirements contained in a Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, discussions may be conducted with qualified vendors. Vendors shall be accorded fair treatment prior to the submittal date with respect to any opportunity for discussion, preparation, and revision of bids, proposals, replies, or responses.

The Board shall have the right to reject all bids, proposals, replies, or responses because they exceed the amount of funds budgeted for the purchase, if there are not enough to be competitive, or if rejection is determined to be in the best interest of the District. No Vendor shall be

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entitled to recover any costs of bid, proposal, reply, or response preparation or submittal from the District.

The Board may require bidders and proposers to furnish bid bonds, performance bonds, and/or other bonds with a responsible surety to be approved by the Board.

Notice of intent to award, including rejection of some or all bids, proposals, replies, or responses shall be provided in writing to all vendors by United States Mail, hand delivery, facsimile, or overnight delivery service. The notice shall include the following statement: "Failure to file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District’s procurement of maintenance services under this Rule shall be in accordance with the procedures set forth in Rule 3.11.

If less than three (3) Responsive Bids, Proposals, Replies, or Responses are received, the District may purchase the maintenance services or may reject the bids, proposals, replies, or responses for a lack of competitiveness. If no Responsive Bid, Proposal, Reply, or Response is received, the District may proceed with the procurement of maintenance services, in the manner the Board determines is in the best interests of the District, which may include but is not limited to a direct purchase of the maintenance services without further competitive selection processes.

Exemptions. Maintenance services that are only available from a single source  are exempt from this Rule. Maintenance services provided by governmental agencies are exempt from this Rule. A contract for maintenance services is exempt from this Rule if state or federal law prescribes with whom the District must contract or if the rate of payment is established during the appropriation process.

Renewal. Contracts for the purchase of maintenance services subject to this Rule may be renewed for a maximum period of five (5) years.

Contracts; Public Records. In accordance with Florida law, each contract entered into pursuant to this Rule shall include provisions required by law that require the contractor to comply with public records laws.

Emergency Purchases. The District may make an Emergency Purchase without complying with these rules. The fact that an Emergency Purchase has occurred or is necessary shall be noted in the minutes of the next Board meeting.

Specific Authority: §§ 190.011(5), 190.011(15), 190.033, Fla. Stat.
Law Implemented: §§ 119.0701, 190.033, 287.017, Fla. Stat.

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Rule 3.10	Contractual Services.

Exemption from Competitive Purchase. Pursuant to Section 190.033(3) of the Florida Statutes, Contractual Services shall not be subject to competitive purchasing requirements. If an agreement is predominantly for Contractual Services, but also includes maintenance services or the purchase of goods and services, the contract shall not be subject to competitive purchasing requirements. Regardless of whether an advertisement or solicitation for Contractual Services is identified as an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, no rights or remedies under these Rules, including but not limited to protest rights, are conferred on persons, firms, or vendors proposing to provide Contractual Services to the District.

Contracts; Public Records. In accordance with Florida law, each contract for Contractual Services shall include provisions required by law that require the contractor to comply with public records laws.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented:  §§ 119.0701, 190.011(3), 190.033, Fla. Stat.

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Rule 3.11	Protests with Respect to Proceedings under Rules 3.1, 3.2, 3.3, 3.4, 3.5, 3.6,
3.8, and 3.9.

The resolution of any protests with respect to proceedings under Rules 3.1, 3.2, 3.3, 3.4, 3.5, 3.6, 3.8, and 3.9 shall be in accordance with this Rule.

Filing.

With respect to a protest regarding qualifications, specifications, documentation, or other requirements contained in a Request for Qualifications, Request for Proposals, Invitation to Bid, or Competitive Solicitation issued by the District, the notice of protest shall be filed in writing within seventy-two (72) calendar hours (excluding Saturdays, Sundays, and state holidays) after the first advertisement of the Request for Qualifications, Request for Proposals, Invitation to Bid, or Competitive Solicitation. A formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven (7) calendar days (including Saturdays, Sundays, and state holidays) after the initial notice of protest was filed. For purposes of this Rule, wherever applicable, filing will be perfected and deemed to have occurred upon receipt by the District. Failure to file a notice of protest shall constitute a waiver of all rights to protest the District’s intended decision. Failure to file a formal written protest shall constitute an abandonment of the protest proceedings and shall automatically terminate the protest proceedings.

Except for those situations covered by subsection (1)(a) of this Rule, any firm or person who is affected adversely by a District’s ranking or intended award under Rules 3.1, 3.2, 3.3, 3.4, 3.5, 3.6, 3.8, or 3.9 and desires to contest the District’s ranking or intended award, shall file with the District a written notice of protest within seventy-two (72) calendar hours (excluding Saturdays, Sundays, and state holidays) after receipt of the notice of the District’s ranking or intended award. A formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven (7) calendar days (including Saturdays, Sundays, and state holidays) after the initial notice of protest was filed. For purposes of this Rule, wherever applicable, filing will be perfected  and deemed to have occurred upon receipt by the District. Failure to file a notice of protest shall constitute a waiver of all rights to protest the District’s ranking or intended award. Failure to file a formal written protest shall constitute an abandonment of the protest proceedings and shall automatically terminate the protest proceedings.

If the requirement for the posting of a protest bond and the amount of the protest bond, which may be expressed by a percentage of the contract to be awarded or a set amount, is disclosed in the District’s competitive solicitation documents for a particular purchase under Rules 3.1, 3.2, 3.3,

61

3.4, 3.5, 3.6, 3.8, or 3.9, any person who files a notice of protest must post the protest bond. The amount of the protest bond shall be determined by District staff after consultation with the Board and within the limits, if any, imposed by Florida law. In the event the protest is successful, the protest bond shall be refunded to the protestor. In the event the protest is unsuccessful, the protest bond shall be applied towards the District’s costs, expenses, and attorney’s fees associated with hearing and defending the protest. In the event the protest is settled by mutual agreement of the parties, the protest bond shall be distributed as agreed to by the District and protestor.

The District does not accept documents filed by electronic mail or facsimile transmission. Filings are only accepted during normal business hours.

Contract Execution. Upon receipt of a notice of protest which has been timely filed, the District shall not execute the contract under protest until the subject of the protest is resolved. However, if the District sets forth in writing particular facts and circumstances showing that delay incident to protest proceedings will jeopardize the funding for the project, will materially increase the cost of the project, or will create an immediate and serious danger to the public health, safety, or welfare, the contract may be executed.

Informal Proceeding. If the Board determines a protest does not involve a disputed issue of material fact, the Board may, but is not obligated to, schedule an informal proceeding to consider the protest. Such informal proceeding shall be at a time and place determined by the Board. Notice of such proceeding shall be  sent via facsimile, United States Mail, or hand delivery to the protestor and any substantially affected persons or parties not less than three (3) calendar days prior to such informal proceeding. Within thirty (30) calendar days following the informal proceeding, the Board shall issue a written decision setting forth the factual, legal, and policy grounds for its decision.

Formal Proceeding. If the Board determines a protest involves disputed issues of material fact or if the Board elects not to use the informal proceeding process provided for in section (3) of this Rule, the District shall schedule a formal hearing to resolve the protest. The Chairperson shall designate any member of the Board (including the Chairperson), District Manager, District Counsel, or other person as a hearing officer to conduct the hearing. The hearing officer may:

Administer oaths and affirmations;

Rule upon offers of proof and receive relevant evidence;

Regulate the course of the hearing, including any pre-hearing matters;

62

Enter orders; and

Make or receive offers of settlement, stipulation, and adjustment.

The hearing officer shall, within thirty (30) days after the hearing or receipt of the hearing transcript, whichever is later, file a recommended order which shall include a caption, time and place of hearing, appearances entered at the hearing, statement of the issues, findings of fact and conclusions of law, separately stated, and a recommendation for final District action. The District shall allow each  party fifteen (15) days in which to submit written exceptions to the recommended order. The District shall issue a final order within sixty (60) days after the filing  of the recommended order.

Intervenors. Other substantially affected persons may join the proceedings as intervenors on appropriate terms which shall not unduly delay the proceedings.

Rejection of all Qualifications, Bids, Proposals, Replies and Responses after Receipt of Notice of Protest. If the Board determines there was a violation of law, defect, or an irregularity in the competitive solicitation process, the Bids, Proposals, Replies, and Responses are too high, or if the Board determines it is otherwise in the District’s best interest, the Board may reject all qualifications, bids, proposals, replies, and responses and start the competitive solicitation process anew. If the Board decides to reject all qualifications, bids, proposals, replies, and responses and start the competitive solicitation process anew, any pending protests shall automatically terminate.

Settlement. Nothing herein shall preclude the settlement of any protest under this Rule at any time.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: § 190.033, Fla. Stat.

63

Rule 4.0	Effective Date.

These Rules shall be effective 	, 2019, except that no election of officers required by these Rules shall be required until after the next regular election for the Board.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: §§ 190.011(5), 190.011(15), Fla. Stat.

64

Holly Hill Road East Community Development District

Resolution 2019-23

RESOLUTION 2019-23

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE HOLLY HILL ROAD EAST COMMUNITY DEVELOPMENT DISTRICT TO DESIGNATE DATE, TIME AND PLACE OF PUBLIC HEARING AND AUTHORIZATION TO PUBLISH NOTICE OF SUCH HEARING FOR THE PURPOSE OF ADOPTING AMENDED AND RESTATED RULES OF PROCEDURE; AND PROVIDING AN EFFECTIVE DATE

WHEREAS, Holly Hill Road East Community Development District (the “District”) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated entirely within the City of Davenport, Florida; and

WHEREAS, the Board of Supervisors of the District (the “Board”) is authorized by Section 190.011(5), Florida Statutes, to adopt rules and orders pursuant to Chapter 120, Florida Statutes.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE HOLLY HILL ROAD EAST COMMUNITY DEVELOPMENT DISTRICT:

SECTION 1. A Public Hearing will be held to adopt the District’s Amended and Restated Rules	of	Procedure	on	 	,	2019,	at	 		 .m.,	at
 	.

SECTION 2.	The District Secretary is directed to publish notice of the hearing in accordance with Section 120.54, Florida Statutes.

SECTION 3. This Resolution shall become effective immediately upon its adoption.

PASSED AND ADOPTED this 21st day of August, 2019.

ATTEST:	HOLLY HILL ROAD EAST COMMUNITY DEVELOPMENT DISTRICT

Secretary/Assistant Secretary	Chairperson, Board of Supervisors

Holly  Hill  Road  East   Community Development District

Proposals for the Installation of Security Cameras

Sonali Patil

From: Sent: To: Subject:

Dexter Glasgow
Monday, April 22, 2019 4:18 PM Sonali Patil; Jane Gaarlandt
ADT Security Proposal for Davenport Rd

Please note my new email address and phone number, effective March 7, 2019

DexLer Glasgow Field Specialist

I	I	I	I

PFM Group Consulting LLC
glasgowd@pfm.com	Main Line 407.723.5900 Cell 407.212.2313 Fax 407.723.5901 Web pfm.com j 12051 Corporate Blvd Orlando, FL 32817

From: ADT Security Services [mailto:ADT@business.adt.com]
Sent: Monday, April 22, 2019 12:36 PM
To: Dexter Glasgow <glasgowd@pfm.com>
Subject: Your ADT Security Proposal Confirmation

EXTERNAL EMAIL: Use care with links and attachments.

Your quote proposal ls here.
•
SAFETY AND SECURITY IS A STEP CLOSER
Dear Dexter Glasgow,
Thank you for choosing ADT® Security Services. Below is your quote
proposal. If you have any additional questions, please do not hesitate to reach out to me. Otherwise, I look forward to setting up your installation.
Sincerely,
1

Joseph Campisi jcampisi@adt.com 8132991821
ADT Security Services

Request for:	Additional Contact:

HOLLY HILL COD
Service Address: 511 Citrus Isle Blvd Davenport, FL 33837

Your Local ADT Manager: Zeyad Hamad zhamad@adt.com
727-243-2332
Proposal ID:
106828918
Proposal Expires: 5/22/2019

Video	Qty	Install	Monthly	
[DS-7608NI-E2/8P-4TB] - NVR, 8-
Package:		$700.00	$37.92	
Accessories:				
[DS-2CD2722FWD-IZS] - Outdoor	8	$2,632.00	$164.64	

Channel, H264, up to 6MP w/4TB

Dome, 2MP/1080p, H264, 2.8-12mm

Solution Subtotal:

Additional Fees:
[EPERMIT] - Municipal Electrical /	1 Decal Permit
[APERMIT] - Municipal Police/ Alarm1 Use Permit - Customer
Responsibility [ADMINFEE] - Admin Fee

Fees Subtotal:

Promotional Discounts:

2

$3,332.00

$55.00
$0.00

$15.00

$70.00

$202.56

$0.00
$0.00

$0.00

$0.00

25% off Monthly Fee for Onsite	1
(Requires Purchase of 4 Cameras)	$0.00	$-50.64	

Discounts Subtotal:	
$0.00	
$-50.64	
Permits:			

Reinstatement Charges			

Past Due Amount	$0.00		

Pre payAmount	
$0.00		

Taxes:			
Install Taxes	$234.29		
Monthly Service Charges		$0.00	

TOTAL INSTALLATION PRICE*:	
$3,636.29		
TOTAL MONTHLY SERVICE CHARGE:		$162.56	
TOTAL SAVINGS:	$0.00	$-50.64	
Minimum Deposit Due:	$1,818.14		
Balance Due at Installation:	$1,818.15		

Video Cameras & Recorders

Again, if you have additional questions, please do not hesitate to reach out to me. Otherwise, our next step will be setting up your installation. Please review your proposal and call to have your installation scheduled.

Sincerely,
Joseph Campisi, ADT Security Service jcampisi@adt.com
8132991821
3

D B l'J ■ l1
ADT Security Services. Providing rapid response and peace of mind, 24 hours a day.®
c•3o5ntmaionnetdhinmothnisitoQriunogtecoPnrtorapcotsrael.qTuihreisdi.sTaotqauloIntestoanlllaytiaonndchisanrgoteababsineddinognceoqnutripamctebnettswyesetenmyocuoanfnigduAraDtTio.nYou Tweilrl mbes raenqduiCreodndtoitisoingsnaansdmCaollnbtruascitneInsfsorcmoantioanc.t pr or to installation. Reier to ADT.com/legal for Smal Business

Unauthorized use s strictly prohibited. License information available at www.ADT.com or by calling

800.ADT.ASAP. CA ACO7155, 974443; PPO17232; FL EF000 11 21; LA F1639, F1 640. F1643, F1 654, F1 655;

©8020.1A9DATD.ATSLALPCadnbdathAeDpTroSdeuccut/rsiteyrSviecrevincaems.eAslllisritgehdtslnrethsiesrvdeodc.uAmDeTnt, tahre AmDaTrklsogaon,d/AoDrTreAgliwstaeyresdTmhearreksa.nd

NY 12000305615; PA 090797. MS 1 5019511

M75A6217P21 oC,; 7N5C63LPic7e,n7s5e6d5bPy1,th7e56A6laPr9m;  Systems Licensing Board of the State of North Carolina 7535P2, 7561 P2,

4

Sonali Patil
From: Sent: To:
Cc:
Subject:

Michael Allbee < michael.allbee@swsprotection.com> Friday, August 2, 2019 12:53 PM
Sonali Patil; Dexter Glasgow Jane Gaarlandt
Re: Cameras and vent fans

EXTERNAL EMAIL: Use care with links and attachments.

Sonali,

Here is what I suggested:

Here's what I would suggest. Instead ofdoing an ac enclosure or a mini-split, I'm thinking a portable A/C like this should do the job:  llttp,://,, ,, ,, .h,rn1-::dq1,)l.1.0111/p/LC.i-l:k:�tro11i-:,- I ..+-000- BTL' -l) DOO-BTL -DO�-Purt�1hle­
--'ir-l undt11u11cr- I 1 5-\ l 11 l -\\ -DchunmlIfier-Fu11ctinn-.111d-LCD- Rcrnutc-i11-Gr.tphitc-
LP I -J. I 7GS R/30!l-J. 1 28�6.  We would just cut the ceiling to exhaust into the attic space and then pipe out the condensate drain - something your maintainance team should be able to handle - if not, I'Li get my guys to do it for $ 1 50.00

is­

�co

LG Elect1·onics i4 001.) BTU (8 r,oJ BTU DOE) Poi table Ai1- Ccy··LlicioPer·, I Volt \\/ DetlLm 1idifier FunctiJ•l Jnc!
RPIIlO"E:'  i11  G ,--:1ph; (0 - j) 1417GSR
.,. :,., h�netepot co,11

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'he LG Ele,:t Jn,-.:5  1 --1008 Elr.J ?::rtab1--:  .�1  C0nC1 t o7-;_,r ,.. ,er
1''2rl' )t� f-?:H\lfc� d C1:h1.n1,j1fica•·cP m·y:'°' tnat remo1  c'5
tp t·, 3  I pt of ":- ;·_11� fr )'11 !io-2 :iir per h:Jul  ECJ,1 p;2.::1
,1, jrh .d.)0,:'l'S tt'a· al 0,'1    :�:

A:- for cameras. a complete 8 camera turn key solution \Nould be S l.580. This would include retrofitting wire to support a total of 8 cameras with full remote zoom and focus. 16 channel NVR. POE switch and shelf. I would recommend the 16 port to hm·e a few spares in case we need to add additional cameras or we have a port go down etc. Much more cost effective this way for future add-ons.

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Holly Hill Road East   Community Development District

Proposals for the Installation of Fan in the Electrical Room

Sonali Patil
From: Sent: To:
Cc:
Subject:

Michael Allbee <michael.allbee@swsprotection.com> Friday, August 2, 2019 12:53 PM
Sonali Patil; Dexter Glasgow Jane Gaarlandt
Re: Cameras and vent fans

EXTERNAL EMAIL: Use care with links and attachments. Sonali,
Here is what I suggested:

Here's what I would suggest. Instead of doing an ac enclosure or a mini-split, I'm thinking a portable A/C like this should do the job: hrtps://www.ho111eclep0L.co111/p/LG-Electronics- l4-000-BTU-8-000BTU-DOE-Ponable­ Ai r-Conditioner- 1 J 5-Yolt-w-Dehumidif"ter-Function-and-LCD-Remme-in-Graphite-
LP lcl I 7GSR/300412886.  We wouldjust cut the ceiling to exhaust into the attic space and then pipe out the
condensate drain - something your maintainance team should be able to handle - if not, I'll get my guys to do it for $150.00

0 -------- -·	LG Electronics 14,000 BTU (8,000
BTU,DOE) Portable Air Conditioner, 115- Volt w/ Dehumidifier Function and LCD Remote in Graphite-LP1417GSR 
www.homedepot.com

The LG Electronics 1 4,000 BTU Portable Air Conditioner with LCD remote features a dehumidification mode that removes up to 3.1 pt. of moisture from the air per hour. Equipped with casters that allow for

As for cameras, a complete 8 camera turn key solution would be $4,580. This would include retrofitting wire to support a total of 8 cameras with full remote zoom and focus, 16 channel NVR, POE switch and shelf. I would recommend the 16 port to have a few spares in case we need to add additional cameras or we have a port go down etc. Much more cost effective this way for future add-ons.
1

8/14/2019	LG Electronics 14,000 BTU (8,000 BTU.DOE) Portable Air Conditioner, 115-Volt w/ Dehumidifier Function and LCD Remote in Graphite-L...
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(590)	Write a Review

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Holly Hill Road East  Community Development District

Proposals for Shade Structures on the Pool Deck

,••

PLAYGROUNDS 
The Play & Recreation Experts

Attn: Jane Gaarlandt
PMF Group Consulting LLC. 12051 Corporate Blvd
Orlando FL 32817

Project Name

Davenport COD - Shades for pool...

Customer / Bill To

Pro Playgrounds 8490 Cabin Hill Road Tallahassee, FL 3231 1

Quote
Date	Estimate #	
8/12/2019	6720	

Davenport Road COD 940 Orchid Grove Blvd Davenport FL 33837

Ship To

WE Will BEAT ANY PRICE BY 5%!

Item	Description	Qty	Cost	Total:	

CSSD

CSSD

ENGDRAW
Shipping

RMC RBAR5 FBLOCK	Furnish labor & materials to complete the following:
Provide engineered sealed drawings & permit for custom sail shade
Installation oftwo custom triangle sail shades - 26x26x30
***CUSTOM SAIL SHADE PRODUCTS*** COLUMNS FOR CUSTOM SAIL SHADE:
(3) COLUMNS: 1O" SCH 40
2 @ 8' HT + 6" RECESS TO BASE PLATE.
1 @ 11' HT + 6" RECESS TO BASE PLATE. CANOPY FOR CUSTOM SAIL SHADE:
(1) TRIANGULAR CANOPY TO FIT AN OPENING APPROXIMATELY 26' X 26' X 30' WITH QUICK TENSION AND RELEASE MECHANISMS, CABLES, & CLAMPS.
Engineered Drawings for Permitting - Shade Structure Seals
Combined Shipping and Freight Charges
*0RAW MATERIALS***
Ready Mix Concrete 2500 PSI MIN No. 5 Rebar
Footer Blocks	

2	

4,072.00

1,750.00

690.00
1 ,207.68

170.00
1.75
2.00	

8,144.00

3,500.00

690.00
1,207.68

1,360.00
420.00
48.00	
		
2			
		
1			
		1			
		8			
		240			
		24			
AGREED AND ACQ:PTEO:	Subtotal:
If the above total price, scope of work, specifications, terms and conditions ore acceptable,
sign below lldlcoffng your occeplonce and oulhorlzollon for Pro Playgrounds lo proceed
with the work ond/or soles tronsoctlon described In this quotation. Upon signature and	Sales Tax: (7.5%)
payment in accordance with this quote, Pro Playground, will proceed with th,, work ond/or
soles troruoction.
I	I	Total:
Signature	Nome / T'ille	Dote

TreecremivsinagndanCdounndliotiaodnisng- Porficeall gvoaloiddfso, rd3e0livdeary darnvedrs wbjilelcntoltohchelpanugnelo.a1d. gIfoodinstsa.lla2ti. oCnlieisntnwotillinbdeurdeesdpownitshibyleoutor pinusrpcehcatsgeo, oddiesnfot wrdilel bfeecrteosrpdoanmsiabgleefoatrtcimooerdoifnating,	

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1 -800-573-7529	www.proplaygrounds.com
Page 1

,••

P LAYGROUNDS 

Pro Playgrounds 8490 Cabin Hill Road

Quote

Dote

Estimate #

The Play & Recreation Experts

Tallahassee, FL 3231 l

Project Name

8/12/2019

6720

Davenport COD - Shades for pool...

Customer / Bill To

Attn: Jane Gaarlandt
PMF Group Consulting LLC. 12051 Corporate Blvd
Orlando FL 32817

Ship To	
Davenport Road COD 940 Orchid Grove Blvd Davenport FL 33837		

WE WILL BEAT ANY PRICE BY 5%!

Item	Description	Qty		Cost	Total:	

PERMIT CONPUMP CRN FLIFTDAY MINEXDAY DELFEE
Dumpster Rental LBRSS	...INSTALLATION, RENTALS & PERMITTING***
Permitting Costs
Concrete Pumping Services, Basic, 4 Hr Crane and Operator
Fork Lift Weekly Rental Mini Excavator Daily Rental
Equipment Delivery / Pick Up Fees Dumpster Rental
Labor and Installation of Sail Shades		1
1.5
1
1
1
1
1	1,695.00
500.00
1,050.00
1 ,638.00
458.00
300.00
650.00
8,491.32	1,695.00
500.00
1,575.00
1 ,638.00
458.00
300.00
650.00
8,491.32	
AGREED AND ACCEPTED:
If the above total price, Kope of woric, specificollons, terms and conditlona ore acceptable, sign below Indicating your acceptance and authorization forPro Playgrounds to proceed with the work and/or sales transaction deKribed in this quotation. Upon 1i9noture and payment in accordance with this quote, Pro Playground, will proceed with the work and/or sole, transaction
I	I
Signature	Nome / lltte	Dote
Teremivsinanad Conndliotiaodnis g- Price gvooalid sfor30 da    raivned   wbjilecttto clhpangel . 1. Igfoinstsa.ll2a.tiCon istnwot indurdedowist	Subtotal:		$30,677.00	
	Sales Tax: (7.5%)	$0.00	
	Total:	$30,677.00
h yeotuor pi urpcehcatsgeo, odienft wdill bee responsiab efotrtcoordifnating,	
rec	g  nd u	n  ofall	d , delivery d	rs    l no  he   un oad    od	lien    ill be  esp n ib	ns	ds or  ef ct or dam ge a  ime o
dmeislisvedrydaenlidveinryveanptoproyinptmaretsn,t.a4n.yCdleiefinctiehnacsyreovrimewissedinagllpiatertmssm, ucostobrse naondteddeosncrdipetliiovnesryosnlipth.is3.qCuolietentfowrilal cbceurreascpyoannsdibcleorfroerccotnsestss.in relationship to any cancelled or
1 -800-573-7529	www.proplaygrounds.com
Page 2

Fabric Connection

30'-0"

26'-0"

r

6"
!	!
31-01-1

""""'	Cl

8'
C3
26I -0" -	�

f

l"lC    C   '-
J_VAR Es-1
Footing Detail

,O.l!IC.NTJ:"O•P.SaESWOi,TT9O•.,_

PROJECT NAME

DATE

SCALE

DRAWN BY

,••

     Column & Footing Schedule
 Column ID    Column Slie  Est. Footing Size
 	Cl	8" Sch40	3,0' X 3.0' X 3,0'
C2	8" Sch40	3.0' X 3.0' X 3.0'
C3	B' SCh40	3,0' X 3,0' X 3,0'

SHADE 

PMF POOL SHADES

08/09/19

JSJ

PLAYGROUNDS 

QUOTE
QUO0186204

PrToITpl.l:osal

Not to Scale

SHEET
1 of 1

The Play & Recreation Experts

PII

PLAYGROUNDS 
The Play & Recrea tion Exp erts

Traditional Shade Fabric Colors

All colors are fire retardant and pass the NFPA 701 and ASTM E84 tests

■

Cream·	Beige•	Latte	R1vergum	Mint	Forest	Brunswick	Turquoise•
Green'	Green	Green	Green·

True Blue	Sky Blue·	Navy	Purple	Sun Blaze	Cayenne·	Cedar·	Brown Blue

Yellow·	Pearl	Stiver	Steel	Midnight	
	Only		Gray·		

1llfflii.

Powder Coat Colors

Yellow	Butterscotch	Orange

Red

Burgundy	Terracotta

Blue

Electric Purple

Rubbed Bronze

Ocean Blue

Deep Green

Feather Gray

Deep Periwinkle

Brown

Iced Coffee

Patina

Black

White

Spring Green

Starry Night

Green

Iron Gray

,••	

P LAY GROUNDS 
The Play & Recreation Experts

Pro Playgrounds 8490 Cabin Hill Road Tallahassee, FL 3231 1

Quote

Project Nome

.«i)i!:�1"'"

Davenport COD - Shades for pool...

Customer / Bill To

Attn: Jane Gaarlandt
PMF Group Consulting LLC. 12051 Corporate Blvd
Orlando FL 32817

Ship To

Dote
8/12/2019	Estimate #
6720	

Davenport Road COD 940 Orchid Grove Blvd Davenport FL 33837

WE WILL BEAT ANY PRICE BY 5%!

Item	Description	Qty	Cost	Total:
Furnish labor & materials to complete the following:
Provide engineered sealed drawings & permit for custom sail shade
Installation of two custom triangle sail shades - 26x26x30
***CUSTOM SAIL SHADE PRODUCTS***
CSSD	COLUMNS FOR CUSTOM SAIL SHADE:	2	4,072.00	8,144.00
(3) COLUMNS: 10" SCH 40
2 @ 8' HT+ 6" RECESS TO BASE PLATE.
1 @ 11' HT + 6" RECESS TO BASE PLATE.
CSSD	CANOPY FOR CUSTOM SAIL SHADE:	2	1,750.00	3,500.00
(1) TRIANGULAR CANOPY TO FIT AN OPENING APPROXIMATELY 26' X 26' X 30' WITH QUICK TENSION AND RELEASE MECHANISMS, CABLES, & CLAMPS.
ENGDRAW	Engineered Drawings for Permitting - Shade	1	690.00	690.00
Structure Seals
Shipping	Combined Shipping and Freight Charges	1	1,207.68	1,207.68
***RAW MATERIALS***
RMC	Ready Mix Concrete 2500 PSI MIN	8	170.00	1,360.00
RBAR5	No. 5 Rebar	240	1.75	420.00

FBLOCK	Footer Blocks

rAGREED AND ACCEPTED:

-..

2.00	48.00

If the abOYe total price, scope of worlc, specifications, terms and condilioos are acceptable,
sign below lndkaling your acceptance and outhortzatlon for Pro Playgrounds to proceed

Subtotal:

Soles lox: (7.5%)

with the worlc and/or salM transaction described in this quotation. Upon signature and payment in accordance with this quote, Pro Playgrol#lds will proceed with the work and/or sales transaction.
 	I	I	
Srgnature	Name / Title	Date	Total:

receiving and unloading ofall goods, delivery drivers willnot help unload goods. 2. Clientwill be responsibleto inspect goods for defect or damage attime of

Terms and Conditions • Price valid for 30 da s and    bjectto change. 1. If installation is notinduded with your purchase, dient will be responsib e for coordinating,
dmeislivsedydaenlidveinryveanptpooryinptmaretsn,t.a4ny. Cdleiefinctiehnacsyroevrimewsesdinagllpiatertmssm, coustlobrse annodteddeosncrdipetlioenrsyosnlipth.is3.qCuolietentfowrlal cbceurraecspyoannsdibcleorfroerccotnestsss.in relationship to any cancelled or
l -800-573-7529	www.proplaygrounds.com
Page 1

,••

8490 Cobin Hill Rood

P LAYGROUNDS 
The Play & Recreation Experts
Project Nome

Pro Playgrounds Tollohossee, FL 32311 

Quote

Davenport COD - Shades for pool...

Customer / Bill To

Dote	Estimate #	
8/12/2019	6720	

Ship To

Attn: Jane Gaarlandt
PMF Group Consulting LLC. 12051 Corporate Blvd
Orlando FL 32817

Davenport Road COD 940 Orchid Grove Blvd Davenport FL 33837

$30,677.00

Item

PERMIT CONPUMP CRN FLIFTDAY MINEXDAY DELFEE
Dumpster Rental LBRSS	Description	WE Will BEAT AN
Qty	Cost	Y PRICE BY 5%!
Total:	
	-INSTALLATION, RENTALS & PERMITTING...
Permitting Costs
Concrete Pumping Services, Basic, 4 Hr Crane and Operator
Fork Lift Weekly Rental Mini Excavator Daily Rental
Equipment Delivery / Pick Up Fees Dumpster Rental
Labor and Installation of Sail Shades	1	1,695.00
500.00
1.5	1 ,050.00
1	1 ,638.00
1	458.00
1	300.00
1	650.00
1	8,491 .32	1 ,695.00
500.00
1 ,575.00
1,638.00
458.00
300.00
650.00
8,491 .32	
AGREED AND ACCEPTED:
If the above total price, scope of wori(, specificotlom, lenm ond conditions ore occeptoble, sign below lndicoling your occeptonc:e ond 0t1thorlzotion for Pro Playgrounds lo proceed with the work ond/or soles lromodlon described In thT1 quoloHon. Upon signature ond payment in accordance with this quote, Pro Playgrounds will proceed with the work and/or solM tronsoctton
I	I
TSignature  onditions • Price valid for 30 daNome / TIiie to change 1. If install ation Dote included�wit
r ermivsnagnd C unlo	g  f    goo s	s avned  ubjlect t	p    l	g	s. 2.	istnwotill	r	o s	Subtotal:	$30,677.00
Soles Tax: (7.5%)	$0.00
Total:	 	
i yleotuor purpcehcatsgeo, ocldientwdill bee tresponsiabgle faotr ticmoordifnating,	

ece  i    and	adin  o all	d , delivery dr   rs wi l no hel  un oad  ood	Clien	be  esp  n hb	ins	sfor  ef c or dam   e	e o
dmeisl sveedrydaenlidvein,yveanptpooryinptamretsn,t.a4n.yCdleiefinctiehnacsyroevrimewisesdinagllpiatertmssm, ucosltobrsenaontdeddeosncridpetliiovensryosnlipth.i3s.qCuolietnetfowrilalcbceurreascpoy annsdibcleorfroerccotnsetsss.in relationship to any cancelled or   l -800-573-7529	www.proploygrounds.com
Page2

Fabric Connection

C2

30'-0"

26'-0"

6"

 		�...	Cl

.OE.C.NTFO#:PS«.EO\IVOl'@TO'i"M,

26'-0"

Footing Detail

SHADE 

PROJECT NAME

PMF POOL SHADES

JSJ

QUOTE

TJTLE

08D/A0T9E/19

SCALE

DRAWN BY

PII P 

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lColumn o& mFooiteing tScohedguSle	
Co umn ID   C  lu  n S z   Es . F oUn ize
Cl	8" Sch40	3.o· x 3.0' x 3 0'
r:2     I    w Srh.40  I :J.: n· v � o· v 3 0'
C3     I 8" Sch40  I 3 0' x 3 0' x 3 0'	
	
LAYGROUNDS 
Recreation Experts	

QUO0186204	Proposal

Not to Scale

SHEET
1 of1 

The Play &

PII

P LAY GROUNDS 
Th e Play & Recreation Experts

Traditional Shade Fabric Colors
All colors are fire retardant and pass the NFPA 701 and ASTM E84 tests.

■

Cream•	Beige'	Latte	R1vergum	Mint	Forest	Brunswick	Turquoise·
Green	Green	Green	Green·

11,m

True Blue	Sky Blue	Navy	Purple	Sun Blaze	Cayenne·	Cedar'	Brown Blue

Yellow·	Pearl	S1lve1		Steel	Midnight Only		Gray•

Powder Coat Colors

Yellow	Butterscotch	Orange

Red

Burgundy	Terracotta

Blue

Electric Purple

Rubbed Bronze

Ocean Blue

GDreeeepn

Feather Gray

Deep
Periwinkle

Brown

Iced Coffee

Patina

Black

White

Spring Green

Starry Night

Green

tron Gray

0
D Q D
□
a
D 0 D
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□ G D G
□
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D D

Holly Hill Road East    Community Development District

Proposals for Landscaping Maintenance along the Pathway
(provided under separate cover)

Holly Hill Road East  Community Development District

Payment Authorization No. 81 - 84

HOLLY HILL ROAD EAST
C O M M U N I TY	D E V E L O P M E N T	DISTRICT 

7/19/2019 

Payment Authorization No. 081

Item	Vendor	Invoice
No.	Number

City of Davenport
Acct: 9057 ; Service 06/05/2019 - 07/04/2019 Acct: 9534 ; Service 06/05/2019 - 07/04/2019

Complete Pool Care

3

August Pool Service	13148
Fuqua Janitorial Services
July Clubhouse Cleaning	7830
4	Supervisor Fees - 06/19/2019 Meeting
Rennie Heath Lauren Schwenk Patrick Marone Andrew Rhinehart

General Fund

$	85.80
$	33.22

$	1, 525.00

$	1,190.00

$	200.00
$	200.00
$	200.00
$	200.00

$	3,634.02

Please Return To:
Holly Hill Road East COD c/o Fishkind & Associates 12051 Corporate Boulevard Orlando, FL 32817

RECEIVED JUL 2 0 2019

8

City Of Davenport
1 South Allapaha Ave. Davenport, Fl. 33837

Pago 1 011 

ACCOUNT #	LOCATION #	PAY ID

ADDRESS SERVICE REQUESTED

For BIiiing lnquh1-(■8,8p3l)e4a1s9e-3c3a0ll0:

=I==90=57==:!::::==25=001=====6Z=LA===1

Office Huotlulttr9y1: eMrvolncdeas@my-Fryidadayv8e:n0p0o-rt5.o:00rg	BILL DATE	DUE DATE	TOTAL DUE

Superintendent: pglll@mydavenport.org  , 	
2•7•7AU2TI.O••MnBIX0C-D�2A5ADC  7S0  l�  nAAD  111,oOAAll-A-l
I 111111111••1•11111111111I,1'1,hh,I11'I'11IJp1,,11111111,11111

__081_01/_19 _..___1_71 ._60_...J

l'$i�,

3H4H6REECAESNTTRAL AVE

� \.\12-E coo . A++-N· fuv¼."�'<

�	WINTER HAVEN Fl.. 33880-3046
ACCOUNT#	SERVICE ADDRESS		BILLING PERIOD	BILL DATE	DUE DATE	TOTAL DUE 9057		500 Holly Hill Rd	1 00,05,19 to 01104,19 1 01111119		08/01/19	171 .60

TAXES

DPARTEEVIORUESAD	DACTUERRERNETAD	NMUEMTBEERR

CON(S10U0MgP.iTl)ION   YR. AGO	DESCRIPTION	CHARGE

03/28/19  103536 03/28/19	103536	70285341	0

SPECIAL MESSAGES
G..A...R.B....A...G..E.,....BU..L..K..., .Y..A.R...D....W..A..S......TE..IS 	P.I.C..K..E.D UP EVERY WEDNESDAY

PHRYDEVRIAONUTS UNPAJD CHARGES TCOUTRARLENATMCOHUANTRGDEUSE

8758..0800

7-80

S 17815..6800

•-••••••••••••••.....-.......-.

BAY STREET CLASSIC CAR SHOW: AUGUST 31st TIMES: 9AM-3PM

.........................

CCHOAMMMBISESRISO-N MEETING ON THE 1st ANO 3rd MONDAYS AT 7pm IN COMMISSION F  RME	MARKET DATES: WED JULY 17th and FR  AUG   th TIMES: 9AM-3PM
IIH...............................u-.••ttett...............
CHONNOSTIDICEER1E11D1...P..AASLTLDBUILELOSNARTEHED1U0ETOHNANTHOES1USBTJEOCFTETAOCHTEMROMNINTAHTAIONNDOF UTILITY
$S2E5R.0V0ICES ANY DAY AFTER THE 10TH OF THE SAME MONTH. RECONNECT FEES ARE
�uf_	ft)	��	1/; 7/!9

RECEIVED JUL 1 7 2019

Coupon

•ayment

ACCOUNT ti	LOCATION ti	PAY ID
 	25001	6ZL        A	
BILL DATE	DUE DATE	TOTAL DUE
 	07/11/19	08/01/19	171.60	

346 E CENTRAL AVE

HHR EAST
WINTER HAVEN FL 33880-3046

MAPKLEEYAOSEURRCEHT\JERCNKSTHPIASYPAOBRLTEIOTNO:WCIITTHYYOOFUDRAPVAEYNMPOENRTT AMOUNT ENCLOSED
 	I REMIT PAYMENT TO:

1 SOUTH AI.U>.PAHA AVE

Ill•	11	I•	II

II,h1l1l1•11ul	11111•  1•111111•h1111     I'1111111ljM  1111 CITY OF DAVENPORT
DAVENPORT FL 33837-4161

Page 1 ol 1

ADDRESS SERVICE REQUESTED

For BIiiing Inquirie(s8,6p3l)e4as19e-3c3a0ll0:

ACCOUNT #	LOCATION #	PAY ID
=I ==95=34====25=004=�==7C=UB==--'

07/11/19

08/01/19

After Hours (863) 419-3306 1

33.22

Office Huot1ulltryss: eMrovnlcdeasy@-Fmriyddaay118e:n0p0o-rt5.o:0rg0

BILL DATE	DUE DATE	TOTAL DUE

Superintendent: pglll@myda11enport.org  �----�-----� 	--'
••AUTO••ALL FOR AADC 328 10 AADC 113,00AAll-A-l

1 1

2�,1 l AB o.�o,

12051 CORPORATE BLVD

111 11111 •1 11 •1 111   1   lll1 11 11 1lllll,l,,,1 ,ll1 l 1l1 lll,lll11l•l111 II HOLLY HILL RO	EAST COD
ORLANDO FL 32817-1450

ACCOUNT#	SERVICE ADDRESS	BILLING PERIOD	BILL DATE	DUE DATE	TOTAL DUE
9534	POOL METER / 127 Bergamo! Loop	06/05/19 lo 07/04/19	07/1 1/19	08/01/19	33.22

DPARTEEVIORUESAD	DACTUERRERNETAD

METER	CON(1S0U0MgPaTl)ION   YR. AGO	DESCRIPTION	CHARGE

06/05/19

5 07/08/119

44   1N5U5M1 2B0E6R762

3900

TAXES

SPECIAL MESSAGES

WASTTEERWSAERTEVRICSEE-RINVSICIDEE CITY TCOUTRARLEANTMOCHUANTRGDEUSE

21 01 ..3763

1 . 13 

33.22
S 33.22

G...A...R..B..A-..G..E.,...B..U...L.K...,..Y....A..R..D:6........WA..S..T.E......IS 	PIC..K..E.D UP EVERY WEDNESDAY
C••H••AM••MMit..B•IS•E•SR••IS•O•-•N-••M••E---E.-T.-.I11N111*G•*O**.,...N*T•AHAE11661*s"t*•AIt♦N••D••3rd MONDAYS AT 7pm IN COMMISSION

SERVICES ANY DAY AFTER THE 10TH OF THE SAME MONTH. RECONNECT FEES ARE

FB·A··RY-MS··ET....R...E..E..M.T..A..C.R.L.K..A..E.ST.S.D.IC.A..,,TC,._E....ASR.:.SW..H.EO.D..W.J.:U.....-AL.UY...G.1.U7.tShTa3n1dsFtRTIIMAEUSG: 9AhMT-I3MPEMS: 9AM-3PM C..O*NNOSTIDICEEREI!!D!**P..AASLTLDBUILELOSNARTEHEDU10ETOHNATNHDES1USBTJEOCFTETAOCTHEMROMNINTAHTAIONNDOF UTILITY
$25.00
RECEIVED JUL 1 5 2019

ayment

1
Coupon
ACCOUNT#	LOCATION #	PAY ID
 	9534	25004	7CUB	

PLEASE RETURN THIS PORTION WITH YOUR PAYMENT MAKE YOUR CHECKS PAYABLE TO: CITY OF DAVENPORT

AMOUNT ENCLOSED
.... 	) REMIT PAYMENT TO:

BILL DATE	DUE DATE	TOTAL DUE
 	07/1 1/19	08/01/19	33.22	

12051 CORPORATE BLVD

HOLLY HILL ROAD EAST COD ORLANDO FL 32817-1450

___.

1 SOUTH ALLAPAHAAVE

•I	1•• I•I

11I111 11 11 111 I11 11111 11 l'IIll   11 11111 I1111 1111111        11     ,1 ,,11I CITY OF DAVENPORT
DAVENPORT FL 33837-4161

�-
��
�
C A RE 

Complete Pool Care
PO Box 2196
Winter Haven, Fl 33883 completepool05@aol.com 863-287-5015

Invoice
Date:	07/16/2019
Invoice No.:	13148
Due Date:	08/15/2019

BHiollllTyoh:ill RD COD Citrus Pointe

Description

Qty Item

Pool Service for August 2019

1

Unit Price	Total
$1 ,525.00	$1 ,525.00

Total $1,525.00 Balance Due $1,525.00

RECEIVED JUL 1 6 2019

Please contact us for more information about payment options. Thank you for your business.

FUQUA

Fuqua Janitorial Services
5962 Murphy Road
Bartow, FL 33830
(863} 651 -9348

Invoice

BILL TO
HOLLY HILL ROAD EAST COD 12051 CORPORATE BLVD.
ORLANDO, FL 32817 

SHIP TO
HOLLY HILL ROAD EAST COD 500 HOLLY HILLS ROAD DAVENPORT, FL 33837

INVOICE ##
7830

DATE
07/16/2019

TOTAL DUE
$1,190.00

DUE DATE
08/1 5/2019

TERMS
Net 30

ENCLOSED

QTY DESCRIPTION
14 JULY CLUBHOUSE CLEANING

RECEIVED JUL 1 6 2019

BALANCE DUE

Nl=T PRICE	EXT PRICE
85.00	1, 190.00
$1 ,190.00

Thank you for your business!

Holly Hill Road East Community Development District

Date of Meeting: June 19, 2019

Board Members:	Attendance	Fee

1.	Rennie Heath	X	 	$200		
2.	Scott Shapiro		 	$0		
3.	Lauren Schwenk	
X	 	$200		
4.	Patrick Marone	
X	 	$200		
6.	Andrew Rhinehart	
 	X		 	$200		
			
 	$800		

Approved For Payment:

�an	r Date '

C L./J

RECEIVED JUL 1 7 2019

HOLLY HILL ROAD EAST
C O M M U N I TY	D E V E L O P M E N T	D  I S T R I C T 

Payment Authorization No. 082
7/26/2019
Item	Vendor	Invoice
No.	Number

Navitas
Playground Lease

PFM Group Consulting
OM Fee: July 2019	DM-07-201 9-0030
Website Fee: July 2019	DM-07-2019-0031

Supervisor Fees - 07/24/2019 Meeting
Rennie Heath Scott Shapiro Lauren Schwenk Patrick Marone Andrew Rhinehart

Wood & Associates
Engineering Services Through 07/07/2019	293
TOTAL

General Fund

$	1,642.78

$	125.00

$	1,666.67

$	200.00

$	200.00

$	200.00

$	200.00
$	200.00
$	312.50

$	4,746.95

Please  Return    To: Holly Hill Road East COD c/o Fishkind & Associates
12051 Corporate Boulevard
Orlando. FL 32817

RECEIVED JUL 2 7 2019

f�.} N,_ UANIVT(I0TCAOMSMCU..RtTEY DIAIHTIC CCOOMPR4ttPY.

Remittance Section	

2C0O1LEUXMEBCIAU,TSIVCE2C9E2N10TER DA.. SUITE 100

Contract Number: Amount Due:

48/01452/82407169

Due Date:

□□□S□1 .6□42.□78

Return Servfce Requested	Amount Enclosed:	sDD

Invoice Date: 07/24/2019

12051 CORPORATE BLVD

HOLLY HILL RO	EAST COMMUNITY DEVELOPMENT DISTAi ORLANDO FL 32817-1450

0   PPlreoavidseecnheewckahdderreessIfyoonurraadvedrrseesssihdaes.  changed.
Use enclosed envelope and make check payable lo:
NPOAVBITOAXS9C35R2E0D4IT CORP.

•Il•11l1illlllIllll,,,11,111111•1•IIll1••1,111••·••I•

A1,T11L1A1NllTA, GA 31 1935204

1 ll1

0004 0428 47620190724 00001642789
"	Keep lowerportion toryourrocorris - Please relum upper portion wilh yourpayment.

Yhollpusr:O//peinngioangMe.enlalovrlsta!sCcIireekdbile.cotowm; f/oSl uastisklnaocwliohno-wSwu,evaerye clolr,g.	CUSTOMER NAME

�·}  N•  UANIVIEIDTCAOMSMCUNRITEY D..I.T.  CCOOM.RAHPY.	D8U/1E5/D20A1T9E  I	CON40T4R2A8C47T6NO.	EQUIPMPELANYTGDREOSUCNRDIPTION

PImH:p88o8r-9t7a8n•6t35M3 essages

HOLLy DHIELVLERLOOAPDMEl=ANSTTDCISOTMAMi  UNITY

NAVllAS

ADVANTAGE
Introducing the Navitas Customer Advantage Program
AEql uNiapvmllaesn,tloFyinaallnycminagttePrrso.gArsama v. aSltuaertdecnujostyoinmgeur,nyiqouuercsoemrvpicaensyaanudtopmreafteicrraeldlypqruicailnllgledsefsoirgonuedr Atodvmaanktaegfienancing

with Navitaseffortless.

c Pre-Approvals

.. Special Financing Programs

.. Payment Lock-In

.. Automat

..  Preferred Support

.... BLoownuesstWPoayrkminegnCt Gapuiataral ntee

.. Application Only Approvals
_., Dealer Locator Service

Command More Borrowing Power With Navitas

To learn more about our Advantage Program email dlhomas@navilascredlt.com.

CNOUNMTRBAECRT	DESCRIPTION	DDAUTEE	PAAMYOMUENNTT	USSAELTEAS/X	CHLAATREGE	INCSHUARRAGNECSE    CHOATRHGERES	AMTOOUTNATL	
40428476-1	Conlracl Payment	08/15/2019	$1,642.78			$1,642.78	
SUBTOTALS:	$1,642.78			$1,842.78	

RECEIVED JUL 2 6 2019

&W'\ MCUAOVITICTOAIIIS,.

lHIIIO COJrUIUNllflOU COMP4tU

page 1 or 2

pfm
BIii To;
cH/oollPy FHMillGRrooaudpECaosntsCuoltmingmuDnisitlyrlcDteAvcecloumnteinngt District D12e0p5a1rtCmoernptorate Blvd
OUnrliatenddoS,laFlLes32o8f A17merica
Remittance Options:

RECEIVED JUL 2 2 2019

JulyD2a2,te2019 PUapyomnenRteTceeripmts

DIMnv-o07ic-e20N1u9m-0b0e3r0 JuDlyu2e2D, a2t0e19

H/1 (ACH); 031302955

Bank Name:M&T Bank

!iJa.ACl:I..PFM Gro(�up Consulling LLC
Accounl#: 9865863622

RE:	District Management Fee; July 2019 Total Amount Due

'.lliaWi�

ASA# (Wire): 022000046

Con1panyAddress:	
41733rd5FMloaorrket Street
P+h1 i(la2d1e5l)p5h6ia7,-P61A0019103 Federal Tax ID: 81-1642478	

Bank Nam :M&T Bank Account l/: 9865863822

Yla.M1llt.. PPOFMBoGxro6u5p12C6onsulllng LLC BUanliltiemdoSrela, tMesDo2f1A2m6e4r5ic1a26

$1.666 67

of

July D22a.te2019	DIMnv-0o7ic-e20N1u9m0b0e3r1

Upon Receipl

July 22, 2019

pfm
BIii To:

O120l 51 CorpLo3r2al8e1B7lvd

Departmenl

cH/ooll PyFHMill GRrooaudpECaosnlsCuolUmngmDunisillyricDleAvcecloopunmteinngl District
UnriatendoS,laFtes of America Remittance Options:

Ballimore, MO 21 264 5126

PO Box 65126

RECEIVED JUL 2 2 2019

 	PaymentTerms	Due Date	

C17om35paMnyarAkdedlreSstsre: et	
4P.3h,ridladFelolpohria, PA10019103
(21 5) 567-6
Federal Tax ID: B1-1642478	

ACH/1 (ACH): 031302955

Bank Name:M&T Bank

llia..e&l:UPFM GroPu!llLp \lW!!JCons};ulling LLC
Accountll. 9865883822

RE:	Websile Fee - July, 2019 Total Amount Due

.\/iitm.e.;

Account/1: 98658B3B22

ABaBnA/1k N(Wamire:)M: 0&2T20B0a0n0k46

l{l.a..Mnll:.PFM Group Consulllng LLC Uniled Slates orAmerica

of

Holly Hill Road East Community Development District

Date of Meeting: July 24, 2019

Board Members:	

Attendance	

Fee	
1. Rennie Heath	X	 	$200		

2. Scott Shapiro	
X (p}	
 	$200		
3. Lauren Schwenk	
X	 	$200		

4. Patrick Marone	
X	
 	$200		

6. Andrew Rhinehart	
 	X		
$200	
		
$1 ,000	

�--;--	�

c

Approved For Payment:
Date�7/1...eo7I\'\

RECEIVED JUL 2 6 2019

ASSOCI /\Ti:5&

�	WOOD
;,..f"; I�->  !     0   !  �

1925 Bartow Road Suite 100 Lakeland, rL3380I

Invoice

7/1D6/a2t0e19	Inv2o9ic3e #	

HRoeBnl inllieTHoel aRtohad East COO

Winter Haven. l'L 33880

346lEyaHstilCentral Avenue

RECEIVED JUL 2 3 2019

Quantity 0.5  Principal Engineer 5-10-19 Review unDdeaspcprriopvtieonrequisitions	Rate 125.00	Amount62.50	
0.55
I	Prriinciipaall Engginneer 5-2381--119 Review and approvve reeqquisitionss Principal Engineer 6-24-19 Review and approve requisitions	125.000
125.00	12652..0500

$312.50	
HBiolllilnygH4il-l2R9o-1a9dthEraust�7C-7O-D19	d #	lAA	7(2.-3/;9	l	Total	

Please make checks oavable to Wood & Associates Engineeri1112. LLC.

HOLLY        HILL         ROAD        EAST C O M M U N I T Y D E V E L O P M ENT D I S T R I C T 

Payment Authorization No. 083
8/2/2019
INteom.

Vendor

NInuvmoibceer

GFenunedral

Fence Installation	2517

1	AFe&nRceCMonattrearciatlisng & Cleaning

2485

590.21

CJuolymPpoleotleSPerovoicleCare

Check Order

Deluxe for Business

Duke Energy

4	Acct: 3 1 1 18 94380  ; Service 06/27/2019 - 07/29/2019

$$	530.00

13134

$	1 ,702.00
$	168.26
$	384.93

Acct:: 65934291 3851 112178 ;; Service 07/0242/2019 -- 08/0241/2019	$$ 	7295.2892

5	Egis Insurance & Risk Advisors

Amenity Center, Pool, and Fencing Insurance	8586

$	2,371.00

GHoenpeprianlgCGourenesenl&ThSraomugsh 06/30/2019 	1 08830

$	1 ,942.19 

APpFrMil CGorpoiueps Consulting AMparricl hPoPsotsatgaege

OE-EXP-0146 OE-EXP-0148

$	55.65

$

3.5

$	7.50

7

$

MayrcPhoFsetadgEex	OE-EXP--014590

$	71..7020

AMparyil FFeeddEExx

OE--EXP-015521	$$

6260..920

7,956.89

Please Return To:
Hotly Hill Road East COO c/o F1shkind & Associates 12051 Corporate Boulevard
Orlando. FL 32817	RECEIVED AVG O 3 201�

A
A & R contracting I Cleaning, Lie
BILL TO
holly hill ccd citrus isle
12051 Corporate Blvd. I Orlando, FL

A & R Contracting & Cleaning, LLC 2061 9th Lane Ne
Winter Haven, FL 33881 (863) 582-6202
alvarezandramirez@gmail.com

RECENED J�L 3 1 2Q19

Invoice

INVOICE# 2485

DATE 07/24/2019

TOTAL DUE
$590.21

DUE DATE 08/23/2019

TERMS
Net 30

ENCLOSED

ACTIVITY	QTY	RATE	AMOUNT	
Material
top rails.		59021	590.21	

15 Bags of concrete, 24 pickets, 4 post, 5 bottom rails and 2

BALANCE DUE

$590.21

A
A & R contracting a Cleaning, Uc
Bill TO
PFM Group Consulting LLC Holly Hill COD
12051 Corporate Blvd Orlando, FL 32817

A & A Contracting & Cleaning, UC
2061 9th Lane NE Winter Haven, FL 33881 863-582-6202
atvarezandramirez@gmail.com

RECEIVED A�G D f 20l9

Invoice

INVOICE#
2517

DATE
08/01/2019

TOTAL DUE
$530.00

DUE DATE
08/09/2019

TEAMS
Net 30

ENCLOSED

ACTIVITY
Labor
installed 4 fence panel that were down and replaced the broken post

QTY

RATE 41 0.00

AMOUNT 41 0.00

Labor	1 20.00
reinstalled the fallen fence pickets behind citrus isle

1 20.00

BALANCE DUE

$530.00

Complete Pool Care
PO Box 2196
Winter Haven, Fl 33883
completepoo105@aol.com	Invoice	
863-287-5015			
	Date:	07/02/2019	
	Invoice No.:	13134	
	Due Date:	08/01/2019	

Bill To:
Hollyhill RD COD Citrus Point

RECEIVED JUL 3 0 2019

Qty,	Item	Description for July 2019
ool eSeCviocme b	c	Unit Price
$1, 5 ..	$1, 5 Total
$  75	
1		MRaaisntborw 300 iCnahtloiorninLeoTakb{lfeotrFpeoeodl erq(uInipsmtaellnetda)rea)	$$1 2507.00	$1 250..00

TDotal	,	..	

Please contact us for more information about payment options. Thank you for your business.

Balance

ue $1,702 00

7/31/2019
iilDELUXE
Fo, lhl! loYOot small buslnoss."

ShippingDololls

Deluxe for Business I Order Confirmation

Peymonl Su.-nmory

Shipping Address Amanda Lane
12051 CORPORATE BLVD.
ORLANDO, FL 32817
USA (407) 723-5900
Or<let OotJII.: Order I: 361024735

Product Namo

Lllcmllas<trTOoLpTC104hocks  Unlined

Shipping Method Standard Shipping Arrives in 7-10 business days

Quonllty

200

Olrecl Oebll BIiiing

Prlco

$157 99

Product Tolnl:

r..

F1oa lil1ipplng & handlmg on ChbSucbkToort!11orI:s

Amount:
S168,28

$157 99

$157.99

$157.99
S19A7
$10.l7

Ordo, Tolil: Tollll Saving,·

RECEIVED JUL 3 t 20,9

htlps://www.deluxe.com/shopdeluxe/common/thankyouConflrmatlon.jsp?_requeslld=969085	1/1

(-, DUKE
ENERGYe

1-877-372-8477

FOARYMCEUNSTTOLOMCEARTSIOENRSVICAELOLR:
WEB SITE: WWW.duke-energy.com

STATEMENT OF SERVICE
JULY	2019
HOLLY HILL ROAD EAST COD O1R2L05AN1DOCORPORATE  BLVDFL  32817
SERVICE ADDRESS

DUE DATE	TOTAL AMOUNT DUE
AUG 20 2019	384.93
NEXT READ	DEPOSIT AMOUNT DATE ON OR	ON ACCOUNT ABOUT
NONE
5                                                                                                                                                                                                              	

31118 94380

   1-800-228-848

TO REPORT A POWER OUTAGE:

D00AVHEONPLOLRYTHILL  RO

FL 33837

PIN: 568174431

PAYMENTS RECEIVED AS OF JUL 15 2019

282.31 THANK YOU

METER READINGS

BLISL-L1ING  PER0I1070 . L. 0I6G-H2T7-I1N9GTOSE0R7-2C9O-M19PANY32OWDNAEYDS/MAINTAINED

CENUESRTOGYMERCHCAHRAGREGE

9244  KWH  Q

23..98205000¢¢

216..3981

FAUSESLETCSHAERCGUERITIZATION  CHARGE	924  KWH  Q    0. 02700¢ EMQTOUTIAPLMEENLTERCETNRTIACLCOFOSRT :

305..2156

63.70

22	SHPTSCUOGN3R0O/3W5AV  9500L

247.94

FMIAXITNUTREENANTCOETALTOTAL GMRUONSICSIRPEACLEIFPRATNSCHTAISXE  FEE

SALES TAX ON EQUIPMENT RENTAL

MSTUANTICEIPAANLO  UOTHIELRITYTAXTEASX  ON  ELECTRIC
TOTAL  CURRENT BILL
TOTAL DUE THIS STATEMENT

aavyomidenat 1o%t la1stesctahtaermgenbtewinigt  anppliedaytos throismact ceounI t.mg   ate w1

317..8643
4. 0189 
250..5041 
384 .93
$384.93

DAILY AVG. USE -	29 KWH/DAY

----  ENERGY USE ----
UMSOEAILONYEAYVEGA. RELAGEOCT-RIC COST  0-  K$W1H0/.9D2AY

DETACH AllD RETUR" THIS SECTION	EB72 0000656

RE.tEIVED

.JUL 2 9 2019.

Make checks payable to: Duke Energy ACCOUNT NUMBER · 31118 94380

12051 CORPORATE BLVD

HOLLY HILL ROAD EAST COD ORLANDO	FL 32817 • 1450

P O. BOX 1004

CHARLOTTE,

NC 26201-1004

 	AUG 20 2019	

PLEASE ENTER

AMOUNT PAID

311189438060000003849330000000000000000003849330100000000009 

�

(	DUKE ENERGYc

1-877-372-8477

PFOAYRMCEUNSTTOLOMCEARTSIOERNVSICAE LOLR:
WEB SITE: www.duke-energy.com T1-O80R0E-2P2O8R-8T48A5POWER OUTAGE:

STATEMENT OF ELECTRIC SERVICE
JULY	2019

DUE DATE	TOTAL AMOUNT DUE AUG 20 2019		79.82
NEXT READ	DEPOSIT AMOUNT DATE ON OR	ON ACCOUNT AABUOGU2T2 2019 	240.00	

HATOTLNL:YJHOIELLMCRCOLAARDEENAST COD O1R2L0A5N1DOCORPORATE  BLVFDL  32817

DAVENPORT	FL 33837

S29ER0 VCIICTE ASDIDSRLEESSLOOP LIFT

r6A6S9-W49h•3�1i•1@2:7j�

PIN: 568174431

PAYMENTS RECEIVED AS OF JUL 09 2019	77.62 THANK YOU

METER READINGS

BGISL-L1ING  PER0I6O0D.G. 0E6N-E24R-A1L9  TSOER0V7I-2C4E-19-  NON30 DEDMAYASND  SEC

12.78

HETESRENNTO. CE

0l00161865

974

FEUNERLGCYHCAHRGAREGE

409  KWH  N@

83.. 907400¢

3163..2045

U OMER C A

NT N

C

ST

H

RGE

PDRIFEFVIOEUNSCE(ESTIMATE )	0025605

ASSET SECURITIZATION CHARGE	409 KWH @ 0. 23600¢

RANCHISE FEE

C

0.97
63.04

DIFFERENCE  ONPEAK	000140

PPRREVSIEOUSOONPPEAEKAK

0 0082699

GRTONSTSALRECLEFIPTRTISCTCAXOST

41 .. 612

OTNOTPAELAK  H    H	140

MSTUANTIECIAPNALD OUTHIELRITYTAXTEAXS  ON  ELECTRIC

5..5484

PRESSENT  PEWAC EKSKTWIHATE l BONAS-PEEKAWK  KW

0001..4882

3

2

TOTAL CURRENT BILL
TOTAL DUE THIS STATEMENT

79.82
$79 .82

LOAD FACTOR	18.9%

ate w,

DU-AIL-Y -AVG-.  USEENE-RGY USE  -142 -KW-H/D-A

N    Y  AR

W  /O  Y

I MDSAILOYEAVEG.  ELAGEOCTR-IC  COST  -  K$H2. 1A0	RECEIVED JUL 2 g 2DfS

0ETACH AIID R£1'URN THIS SECTIOII

Make checks payable to: Duke Energy ACCOUNT NUMBER • 66949 31127

AHOTLTNLY: JHOIELLMRCOCALDAREEANST COD O12R0L5A1 NCDOORPORATEFBLL3V2D817 - 1450

EB72 ooowr.1

CHARLOTTE,

P.O. BOX 1004  NC 28201-1004

 	AUG 20 201 9	
....m m	I
PLEASE ENTER 79.82
AMOUNT PAID

6694931127200000007982200000□0 □00000 □0000□798220100000000009 

-,

(	DUKE ENERGY�

1 1-877-372-8477

FPOARYMCEUNSTTOLOMCEARTSIOERNVSICAE LOLR:
WEB SITE: www.duke-energy.com
T1-O80R0E-2P2O8R-8T48A5POWER OUTAGE:
PIN: 568174431

STATEMENT OF ELECTRIC SERVICE
AUGUST	2019
H12O0L5L1YCHOIRLPLORRAOTAE DBLEVADST COD
ROREL,ACNIDTORUSPOINTE  LIFLTS3TA2T8I1O7N

DAVENPORT	FL 33837

S25E6RVBIECREGAAMDODT RLEOSOSP  LIFT
PAYMENTS RECEIVED AS OF JUL 18 2019

�6R5M32'M1i•8�5!'l1fii1:138 ,,

ADUGE D23AT2E019	TOTAL AMOUNT2D5.U29E
ANDEABXTTEUROENAODR	 DOENPAOCSCITOAUMNTOUNT AUGO 2T9 2019	200.00	

THANK YOU

METER READINGS

BGISL-L1ITNOMGERPECR0I6O0D .G. 0E7N-E02R-A1L9  STOER0V8I-0C1E-19-

NO3N0 DEDMAYASND  SEC

12.78

HETERENNTO.

AL0) 00196388

113

EFANUEERLGCYHCAHRAGREGE

57 KWH al

83 ..907400¢

42..2670

CUS

HARGE

PDRIFEFVIOEUSNCE

( ACTUAL I	0000556

SSET SECURITIZATION CHARGE

I	FRANCHISE  FEE

M	T

57 KWH al 0. 23600¢

0.13
19 . 78

PRRESVIEONUTSOONNPPEEAKAK DTOIFTFAELRENWHCE  ONPEAK
ON PEAK KW (ACTUAL ) PBRAESSEENKTW PEAK  KW
OLNOA-DPEAFKACTKOWR

000017
000050979
0 00000..8372l
7. 9%0

GRTOSTSALRECLEICPTRSICTACXOST

MUNICIPAL  UTILITY  TAX

STATE ANO OTHER TAXES ON ELECTRIC TOTAL CURRENT BILL
TOTAL DUE THIS STATEMENT

. 5301 
1 . 7937
25.29
$25.29

A S O N D J F M A M J J A

aavyomidenat 1o%I la1stestcahtaermgenbtewin1g ianppliedaytos throismact ceount.mg   ate wt

Nuclear 0% (For 12 months ending June 30, 2019).

DguekneerEante ygyouFrloproidwaeru:tCiliozeald1f4u%el,inPutrhcehafoslelodwPinogweprro1p3o%rt,ioGnassto73%, Oil 0%,

U E	Y AR	0

IL-Y -AVG-.  USEENE-RGY USE  -2

-KW-H/D-

/ AY

MSDAIOLYNEAVEG.  ELAGEOCTR-IC  COST  -  KW$H.6O6

DETACH A/10 RETURN THIS SECTIOII

EB72 0017372

RECEIVED AUG O 1 2019

Make checks payable to: Duke Energy
ACCOUNT NUMBER · 65321 85118

12051 CORPORATE BLVD

HOLLY HILL ROAD EAST COD ORER:LCAINTDROUSPOINTEFLLIF3T2S8T17AT. I1O4N50

P.O. BOX 1004

CHARLOTTE,

NC 28201-1004

 	AUG 23 2019	

 	I

...,111. •
25.29

PLEASE ENTER AMOUtlT PAID

653218511820000000252960000□□□0□□□□□□□□0□□25296010000 □□□□□□9

Holly HIii Road East Community Development District

INVOICE
CUltomllr	HDeovlleylHopillmReonatdDEisatrsicttCommunity
751
04/17/2019
C1 hoafr1isse Bitner

.

"
lrivOIM .....IY	$	2,371.00

100118314

cJo PFM Group Consulting, LLC	for:
12051 Corporate Blvd.
Orlando, FL 32817

Due Date: 5/17/2019

Policy #100118314 10/01/2018-10/01/2019

PFalocrkidagaeIn-sAudradnAcmeeAniltliyaCnctre.Pool & Fencing

Descrtnnnn

Ttansacllon

Policy change

EtTecave

04/10/2019

Invoice

8586

Cxustom-er: Holly Hill Road East Community Development District

1nvoice#8586
Thank You

AmaUnt

2,371.00

RECEIVED JUL 3 1 io19

Total
$	2,371.00
Thanl< You

FORPAYMENTS SENTOVERNIGHT.
EgisInsuranceAdvisorsLLC, Filth Thfrtl W1I0/esa/eLOC/lbOX. LOCl<.box #234021. 4900 W. 95!h St Oaktawn, IL60453

Remit  Payment To:  Egls Insurance Advisors, LLC	(321 )320-7665	Om

CLohcickabgoox,2IL3460026189P-O40B0o2x 84021

cbilner@egisadvisors com

04/1 7/2019

Florida TM Insurance Alliance

Endorsement No.: 3

Coverage Agreement Endorsement

Effective Date:	04/10/2019

Member:	Holly Hill Road East Community Development
District

Coverage Period:	October 1, 2018 to October 1, 2019

Agreement No.:	100118314

In considerationof an additional premium of $2,371.00, the coverage agreement is amended as follows: Property
Added:

As Per Schedule Attached

Subject otherwise to the terms, conditions and exclusionsof the coverage agreement.
Issued:	April 16, 2019	Authorized by:    '-1'a.J.C0--3

Page 1 or l

'n II

"Inlsourirdaance

Property Schedule

Schedule Items Effective As of: 10/01/2018

'1r, Alliance··	Holly Hill Road East Community Development District
Polley No.:	100118314

I

Agent:	Egis Insurance Advisors LLC (Boca Raton, FL)

Unit#	Description

YearBullt	Eff. Date

BuildingValue

Total Insured Value

Roof Shape Playground Equipment
ODaHvoelnypHoIriti RFola3d3837 Unit#
Shade SallRSotorufcSthuarepe(2)
0DaHvoelynoHoIiritRFoLa3d3837 Unit#
Dog Park Roof Shape

AIddress

I
Description
Address
I

I
Description
AIddress

RoofPitch

RoofPitch

RoofPitch

Const Type	Term Date
2018	 12/21/R2o0o1f8Coverln& Non combustible	10/01/2019
Year Built	Eff. Oate
Const Type	Term D.tte
2018	 12/21/R2o0o1f8Coverin& Non combustible	10/01/2019
Year Built	Eff. Date
Const Type	Term Date
2018	12/21/R2o0o1f8Coverln11

Contents Value
$81,289 Coverln
I
Bulfdln&Value

I

Contents Value S26 018 Coverln
I
Bulldlng Value

I

Contents Value
Coverln

Replaced  IRoofYr Bit
$81,289
I
Total InsuredValue Replaced I Roof Yr Bit
$26,018
I
Total InsuredValue Re0laced I Roof Yr Bit

0DaHvoelnyoHoirltl RFola3d3837 	I
Unit #	Description

Non combusllble	10/01/2019
Year Built	Elf.Date

I
Bulldin2Value

I
Total InsuredValue

Amenity CReonotefrShaoe
5D0a0veHnoplyorHtIFiiLR3o3a8d37

AdIdreu

Roof Pitch

Const Type	Term Date
2019	04/10/R2o0o1f9Coverimz Mcoamsobnursytinbolen	10/01/2019

Contents Value

I

$141 322Coverln
$15,000

Reolaced  IRoof Yr Bit
$256,322

Unit#	Diescrlptlon

YearBuilt	Eff. Date	I	I

�	Address

ConstType	Term Date

Buildln2 Value

Total Insured Value

RoofShaDe	I	Roof Pitch

RoofCoverln2 ContentsIValue

Reolaced I Roof Yr Bit

Pool & Deck
s	5D0a0veHnoplyorHtiFlllR3o3a8d37

2019	04/10/2019
Bliqeuloidwsgtrooraugned	10/01/2019

$359,928Coverln

$359,928

Unit#

I
Description

tank / pool
YearBuilt

Elf. Date	I

I
BuildingValue

I

I
Total InsuredValue

Fencing

RoofShaoe

Address
I

Roof Pitch

ConstType	Tern, Date
2019	04/10/R2o0o1f9Covering

Contents Value
$78 750 Coverin

Reolaced I Roof Yr Bit

6	5D0a0veHnopolyrHtIFiilR3o3a8d37 	I

Non combustible	10/01/2019
Total: I Building Value	I

I	 	I

$78,750

$792 299

C$o15nt0e0n0ts Value	I$n8s0u7re2d99Value

HoppiAnttorgneysGandrCeounesenlors& Sams
119 S. MPo.Onr.oBeoSxlr6e5e2�6Ste. 300 Talla8h5a0s.s222ee,.7FL50302314

RtCE;fVEo JUL 29 2019

=================================	STATEMENT =================================
July 26, 2019

Holly Hill Road East COD
c/o PFM Group Consulting LLC 12051 Corporate Blvd.
Orlando, FL 32817

Bill Number 108830 Billed through 06/30/2019

General Counsel/ Monthly Meeting
HHECDD	00001	RVW

FOR PROFESSIONAL SERVICES RENDERED
06/03/19	RVW	Confer with district manager regarding amenity center opening.

0.30 hrs

06/03/19	AHJ

06/07/19	APA

06/10/19	MGC

06/11/19	AHJ

06/12/19	RVW

06/12/19	AHJ

06/19/19	RVW

06/20/ 19	AHJ

06/21/19	RVW

06/21/19	AHJ

06/24/ 19	RVW

06/27/19	AHJ

Finalize agreements regarding landscape and janitorial services; transmit same to Patil; prepare correspondence to Patil regarding recorded conveyance documents; transmit same.

Prepare response to auditor request letter regarding fiscal year 2017-2018. Review response to auditor request letter.
Prepare agenda Items.

Confer with Gaarlandt regarding release of notice. Finalize agenda items; transmit same to Patil.
Prepare for and attend board meeting.

Confer with Patil regarding executed agenda Items; prepare updates to development status chart; attend development status conference call.

Review and edit notices.

Prepare mailed and published notices of hearing regarding budget and operation and maintenance assessments; prepare updates to district file regarding executed agenda items.

Review and edit audit report.

Prepare budget assessment and budget appropriation resolutions; prepare resolutions setting dates regarding landowners' election and meeting schedule.

0.60 hrs

1.20 hrs

0.20 hrs

0.60 hrs

0.30 hrs

0.60 hrs

2.10 hrs

0.40 hrs

0.20 hrs

0.70 hrs

0.60 hrs

1.10 hrs

Total fees for this matter

DISBURSEMENTS
Document Reproduction United Parcel Service

$1,906.00

27.75
8.44

General Counsel/Monthly Meetin	Bill No. 108830			Page 2	
Total disbursements for this matter			$36.19	
MATTER SUMMARY				
Jaskolski, Amy H. - Paralegal	4.00 hrs	145 /hr	$580.00	
Papp, Annie M. • Paralegal	1.20 hrs	145 /hr	$174.00	
Collazo, Mike	0.20 hrs	335 /hr	$67.00	
Van Wyk, Roy	3.50 hrs	310 /hr	$1,085.00	
TOTAL FEES			$1,906.00	
TOTAL DISBURSEMENTS			$36.19	
TOTAL CHARGES FOR THIS MATTER			$1,942.19	
BILUNG SUMMARY				
Jaskolski, Amy H. • Paralegal	4.00 hrs	145	/hr	$580.00	
Papp, Annie M. · Paralegal	1.20 hrs	145	/hr	$174.00	
Collazo, Mike	0.20 hrs	335	/hr	$67.00	
Van Wyk, Roy	3.50 hrs	310	/hr	$ 1,085.00	
TOTAL FEES				$1,906.00	
TOTAL DISBURSEMENTS				$36.19	
TOTAL CHARGES FOR THIS BILL				$1,942.19	

=========================================================�=============================

Please include the bill number on vour check.

pfm
BIii To:

cHlo lPyFHMillGRrooaudpECaosntsCuoltmingmDunisittyricDteAvcecloumnteinngt Districl D12e0p5a1rtmCoernptorale Blvd
OUnrliatenddoS,tFatLes32o8r A17merica
Remittance Options:

JulyD26a.Je2019 PUaypmonenRteTceenipnts

lOnvEp-EtcXePN-0um01b4e6r Due Date
July 26, 2019

ViaACHlpre(arredl; BPaFnMkGNraomupe:MCo&nTsuBltainngk LLC AACccHo#un(At #C:H9)8:60538183308229255
RE:	April 2019 Copies - $55.65 Total Amount Due

llitiYJre;

Accounl #: 9865883822

Company Ad(j(ess:	
4P137r3d5FMloaorkrel Street
+h1il(a2d1e5l)p5h6ia7,-6PA10109103
Federal Tax ID: 81-1642478	

ABBanAk#N(Wamire)M: 0&2T20B0a0n0k46

.ll.ia.Mlllli.. PPFOMBoGxro6u5p12C6onsulting LLC BUaniltemdoSreta. tMesDo2r1A2m64er-i5c1a26

RE.CE.NED JUL 3

of

Copy Count

...::::....____	_
Amount of Copies: ---------

Total $: -s S-. b-S

---------

Month: Apri l 2019

Date	Invoice Number	
PJauyl111y e2n6t. T2e0r1m9s	OE-EXP-00147	
Upon Receipt	Due Date	
July 26, 2019	

pfm

BIii To:
cH/oollPyFHMillGRrooaudpECaosntsCuoltmngmDunisittyricDteAvcecloopunmteinngt District D12e0p5ar1tmCoernptorate Blvd

Remittance Options:

OUrnliatenddoS,laFtle3s2o8fA17merica

Account #: 9865883822

YJaACH lprolerred)·	YlA.WJl§.:

RECEIVED JUL 3 1 2019

C17o3m5paMnayrAkdedtreSstsre: et	
4P3hridladFelolpohria, PA 19103
+1 (215) 567-6100
Federal Tax ID: 81-1642478	

YlJ1.Mall;.

PBFanMkGNraomupe:CMo&nTsuBltainngk LLC ACccHo/1un(At #C·H9)8:60538183308229255
RE:	March 2019 Postage - $3.50 Total Amount Due

ABBanAk#N(Wamire)::M0&2T20B0a0n0k46

PPOFMBGoxro6u5p12C6onsulting LLC UBanlittiemdoSreta, tMesDo2f1A2m64e-r5ic1a26

of

Olle Range: Mar AI, 2c0c19oluonMatrS31u, 2m01m9 ary Report
Meter Group: All Meters
Meter IWOO • 1376538 OLD at ORLANDO, FL
Meter 4WOO • 0347354at ORLANDO, FL	

Meter Details

_@§i.

l -

_[__� Jstdi!INumbo(IetiPAttpuntNum@

O!tlANllO. Fl. OOANOO, Fl

<WOO ·0.1'17354	Ol47l54 	24978470
ll'ICO · ll76SlHltD   11765:Ja	2;�76470

[___   --=�-

l

Account Summary

Hcll\lf<Ull<>OdUstCDO

Tctalo,a�
0.500

Grand Tollll	$3.500

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Date
July 26, 2019
Payment Terms

 	OEO-EuXePD-0at0e148	

Invoice Number

 	Upon Recelpl	July 26, 2019	

Bill To:

cHloollPyFHMIii GRrooaudpECaosntsCuolllmngmDunisitlyrlcDteAvceclounmteinngl Distr cl D12e0p5a1rtmCoernptorale Blvd
OUnrlialenddoS,taFtLes32o8f A17merica

RECEIVED JUL 3 1 2019

RViaemACittHan/prceefeOrrpedti)o;ns:
PBFanMk GNraomupe:CMo&nTsuBlalink LLC AcCcHoIIun(Al#C:H9)8·60538183308229255
RE:	Aprll 2019 Postage - S7.50 Total Amount Due

l(Ja_Wlce;

ABA# (Wire) 022000046

Bank Nam M&T Bank Account #· 9865883822

C17o3m5paMnyarAkdedtreSstrseet	
4P3hrfdladFelolpohria, PA 19103
+1 (215) 567-6100
Federal Tax ID: 81-1642478	

.\l!a.Mall;,.
POMBGoxro6u5p12C6onsulling LLC UBanlllllemdoSreta, lMesOo2f1A2m64e-r5ic1a26

of

Account Summary Report
Dato Rango: April I, 2019to Aprll 3tl, 2019
Meter Group: All Meters

03473S4	fl

Meter 4WOO •	at ORLANDO,

Meter IWOO • 1376S38 OLD at ORI.ANDO, FL
Meter Details

r �

H97S470

cOIUANllO_, FL OfllANOO, fl

�
Account Summary

◄WOO •0.14735'1 	0347354
IVIOO • l176SJ80lD    ll76SJ8

2P49hf'78Attoo470

ntNurnttec

[Holly_ tb11_Rood East(   l   )   0     Account

IS	S7,SOO

Grood Total

JulyD2a6t,e2019	IOnvEo-EiceXPN-0um01b4e9r
Payment Terms	Due Date	
Upon Receipt	July 26, 2019	

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H/oollPyFHMillGRrooaudpECaosntsCuollimngmDunisittyr!cDleAvcecloopumnteinngt Dislrlct D12e0p5a1rtmCoernptorate Blvd
OUnrliatendoS,taFtLes32o8f A17merica

RECtlVED JUL 3 t 2Q19

RYJeamAiCttHan{QlceefeOrrpedti)o· ns: BPaFnMkGNraomupe:CMo&nTsuBlatink LLC AcCcHo#un(At #C:H9)8:60538183308229255
RE:	May 2019 Postage - S7.00 Total Amount Due

Company Address:	
P4173hr3dl5FMloaorkret Street
+1 i(a2d1e5l)p5h6ia7,-P6A10019103
Federal Tax ID: 81-1642478	

Yla..Wlrl!:

Account #· 9B65883822

ABBanAk#N(Wamire)M: 0&2T20B0a0n0k46

Yla..MalJ;.
PPOFMBoGxro6u5p12C6onsulting LLC BUanlittiemdoSreta, tMesDo2f1A2m6e4r-i5c1a26

of

Account Summary Report
DaloRango: May 1, 2019 lo May 31, 2019
MeterGroup: All Meters
Meter !WOO · 1376538 OLD at ORtANOO, Fl
Meter 4WO O • 0347354 at ORLAND O FL	

[___ _	�

Meter Details

ORI.ANO(), FL

L. _erNam  o   •_�utili!.lJ?'�ntliliffl&TJ

4\'100 ·0)47354	03'17lSi	24971470

OIUANDO, fl	IWOO • ll765)6OLD U765!8	14918470

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-A-c-counAtCCJDSuuntmmary
llo!ly H� RQod East COO

==rSubAcoii'nt
Grand Total

JulyD26a,te2019	OInvEo-EicXePN-I.I0m01b5e0r	
		
PavmentTerms	Due Date	
Upon Receipt	July 26, 2019	

pfm

BIIITo:

cH/olPyFHMillGRrooaudpECaosnlsCuoltmlnmg DunisiltyricDteAvcecloumnteinngt District D12e0p5a1rtCmoernptorale Blvd
UOnrlialendoS,tFaLles32o8f A17merica

RECEIVEO J()L 3 1 iDl�

RVeiamACittHa(npcreefeOrreptdi)o·ns: PBaFnMkGNraomupe:MCo&nTsuBltainngk LLC AccHo#un(Al #C:H98):60538183308229255
RE:	March 2019 Fedex - S1 72 Total Amount Due

C17o3m5paMnyarAkdedtrSestsre: et	,	
4P3hrildadFelolpohria, PA 19103
+1 (215) 567-6100
Federal Tax ID: 81·1642478	

.YJtli'lr.fl;

Accounl #: 9865883822

BAaBnAk#N(Wamire)M: 0&2T20B0a0n0k46

Yill.Mllil;_
POMBGoxro6u5p12C6onsulting LLC BUanlittiemdoSreta, tMesDo2f1A2m64er-i5c1a26

of

 	Invoice Number	
 	6-511-50981	

FedEx 

Ground Shipment Summary By Payor Type
FedEx Ground Shi mants (Ori Inell

Account Number
 	0191-4396-1	

2Paofe3

Ground-Prepaid

03/25
03/28

9.68
7.85

TOTAL THIS INVOICE

0.58
0.55

-l.&5 Ground-Pre£.!id Subtotal

fflt

USO

8.59
8.40
$16.99
.ffiiiJ
$16,99

TMElmtd Dltcounl lor lhi1thip dllt tusb11n c1lwt1t1dbutdon Irtw•u1 lhr11hole ofUSOZIUUICI

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!l.68

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U.S.BANK.NA• COO

EP-MN OILS

TSrearcvkicinegTyIDpe

7P7p4dn, D&o1m61e1s8ti0c

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8"IJIILOCKBUJOX SERVICES l2•26S7

EPaerrnfoardmOainscceouPnrircing

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IIMlabrs28, 2019

O12R0L5A1NCDorOpForl1311288107ul1v1rd

1200 ENERGY PAJIK OR  SAINT PAUL MN 55108•5101

TFoutlollSCubrcOh(i&lri•

USO

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FedEx®BillingOnline
FedEx Billing Online allows you to efficiently manage and pay your FedEx invoices online. It's free, easy and secure. FedEx
Billing Online helps you streamline your billing process. With all your FedEx shipping information available in one secure onllne location, you never have to worry about misplacing a paper invoice or sifting through reams of paper to find information forpast shipments. Go to fedex.com to sign up todayl

July Date	Invoice Number	
Payme2n6t, T2e0nn19s	OED-EuXePD-0at0e151	
	
Upon Receipt	July 26, 2019	

pfm

Bill To:
lcH/olPyFHMillGRrooaudpECaosntsCuollmlngmuDnisittyricDteAvcecloumnteinngt District D12e0p5a1rtCmoernptorate Blvd
OUnriatenddoS,taFLtes32o8fA17merica

Company Address:

Federal Tax 10: 81-1642478

+h1 il(a2d1e5l)p5h6ia7,-6PA10109103

4P137r3d5FMloaorkr et Slreet

RECEIVED JUL 3 I 20t9

RVleamACittHan(precefeOrrpedti)o: ns:
BPaFnMk GNraomupe:CMo&nTsuBlalink LLC AccHoIIun(Al IIC:H9)8:60538183308229255
RE:	April 2019 Fedex - S66.90 Total Amount Due

�

Account#: 9865883822

ABSanAk#N(Wamiree:)M: 0&2T20B0a0n0k46

Ylud.ai1.. PPOFM8Goxro6u5p12C6onsulling LLC UBanlittlemdoSreta, lMesDo2r1A2m64er-i5c1a26

of

Invoice Number	Account Number	Pe e 

6-525-10763

FOui11t.1tlSnuct1ch8e1r1g1ed•PFreicdiEnxg,hZHon1,p2pUad I futl IUIChlrQI of7.50% lo 1h11 shipment.

 	0191-4396-1	

2 017

AT1u1t0o1dmnagtioIDn

7IN74E92.643T

1640

hDwSonell Palil

Bttlll1u1PhillipAJlonde

SP1arcvklacgaeTTyyppeo

346 Eut Central Avenue

ZPoancekages

FaduRm Overnight

FedExfnvelops

02I

P12F05M1 CorpmleBlvd.

Heath Construction &Menagemen
WINTERHAVEN Fl 33880 US

ORLANDO A. 32817 US

RDallllvd1W11daight	NAIpAr 10, 2D19 08:18

SigcnAodrebaV	AM4.PINSON

Tfureanla§urpotr1h1aliroan•Ct1B1g1

 	USO	

544.0840

FedEx Use	OOOOOOOOOl3/_

Total Cltlfll

'58.41

Disunce Baud Pricing, Zant 2

TFuhi,tbSumrcthdarOgilec•ofuendtEllfo1htlull111phpipJedd1I1efuhtul1buurcnha0r1gl1eolul17t.111d0b%itno llrdio1nsthirtpmcrt.VfllUt thr11hald of$232018.31

Rllod Waight

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Declared Value SOvolciAverruod SFaigdnExedUbsyo

7IN74E9T25753642
FCeudtlEoxmEexrl)PfeauckSagaivnegr 012
2.US0Olbs2,00.0.90kgs
Aplr 11, 201914:14 A.00R00O000BE0N0/SO71N67/_

bnd.lrBPFroMokSewP1ipuAcdevisors LLC P17H3I5LAMD1ErlcLPaH1 SIAtrePeAt 19103 US

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0.00

·1.64
l1B1

FedEx® Billing Online
FedEx Billing Online allows you to efficiently manage and pay your FedEx invoices online. It's free, easy and secure. FedEx
Billing Online helps you streamline your billing process. With all your FedEx shipping information available in one secure online location, you never have to worry about misplacing a paper invoice or sifting through reams of paper to find information for past shipments. Go to fedex.com to sign up todeyl

Fed

\-\a\\�		 	
Invoice Number	Invoice Date	Account Number
 	6-546-68614		 Ma 09 2019 	0191-4396-1	

3Paogf e3

Payor: Shipper	Dept.I:

Ship Date: Apr 26, 2019	Cust Ref.: Greenaway Improvement Di	P.O.t:
lTuhUedEisacrnoeudntDsimsc1oyunnottloarp1plulys sh,pdote has been calculated baudona ,evenue lhrosholdofUSO 233,26900  N!ICharge reortnotsmwmum package chargelo, lh1sparcel Asii ,esull

08..3238

Netch1rge reoresen,s m n mum pachge charge lor ltns parcel

8lli2Wll

Transpona1,on Cha1ge

TSrearvckicemgTyIDpe

7P1p5d0,7O4o92m2e3s6121c

Amanda lane

LOCAL GOVERNMENT AUDITS 342

Performance Pric,no

ZPoancekages RDaetlievderWedeight

0I3
AI plbrs30. 2019

P12F0M51 Corporate Blvd

A1 1U1DWITOMRAGDEISNOENRASLl RTAMLL4A0IHASSEE Fl 32399-000111

TFuoetallSCuhrcahragrege

USO

$842

ORLANDO FL 32817

Ship Date: Apr 30, 2019	Cust Rel.: llotly Hill Road East
Payor. Shipper	Dept-I:

P.O.#:

rfuhnedEisac,nooudntsO,mscaoyunnottfoaprlphlyis1h1p date has been calculated bued ona revenue threshold ol USO 229.83596  Nel Cha1gt representsm,,.mumpackage charge forthisparcel  As a resulL

7 85
S8.42

Netcharge representsm,n mum pact1g1 charge for 1h,s parcel

Transponat,on Charge

STerarvck,cinegT1y0pe

7P7p5d0,9O86o4m9e8s8131c

5.§.rul.e.rAmanda lane

�BEm S OETSOUVANH

Fuel Suicharge

ZPoancekages

02	P12F0M5l Corporate Blvd

H18E30NKNELCMRYASNTACOLNLASKTREUOCRTION, INC

Total Chnrgo	USO

RDoahtevderWede1gh1

Ml iabys 01, 2019

ORLANDO fl 32817

LAKELAND FL 33801-590530
Prepaid Subtotal Total FedEx Ground

USO USO

$66.06
S66.06

FedEx Ground Address Correction

Original Address
Tracking ID· 775068159590 US Bank, NA • COO
SEPT-MPANU-OLlMl8N  55108  US

Correcled Address

U.S BANK, N A • COO 1200 ENERGY PARK DR SAINT PAUL MN 55108 US

O-rigi-nal Address--

Tracking 10: 775068143271

U.S. Sank, N A • COO EP-MN-01L8
ST PAUL MN 55108 US

Correcled Address

OR

U S BANK, NA. • COO 1200 ENERGY PARK
SAINT PAUL MN 55108 US

pfm
Bill To:

Holly Hill Road East Communlly Development District c/o PFM Group Consulting District Accounling Depar1ment
12051 Corporate Blvd
Orlando, FL 32817 United Slates ofAmerica

Remittance Options:
ViaACH!PfA[eUQd�	YJa..Wiw;

RECEIVED  JUL -3 1  2019

Date	Invoice Number
 	July 26, 2019	OE-EXP-00152	
 	Payment Terms	Due Dale	
 	Upon Receipt	July 26, 2019	

Company Address:	
1735 Market Street 43rd  Floor Philadelphia, PA 19103
+1 (215) 567-6100
Federal Tax ID: 81-1642478	

Yla.Ma!l;.

PFM Group Consulling LLC Bank Name:M&T Bank ACH# (ACH): 031302955
Account /1: 9865883822

Bank Name:M&T Bank ABA/1 (Wire): 022000046
Account /1: 9865883822

PFM Group Consulting LLC
PO Box 65126
Baltimore, MD 2 1264-5126 United States of America

RE:	May 2019 Fedex • S20.92 Total Amount Due

of

Fed

 	Invoice Number		Account Number
 	6-561-91795		 0191-4396-1	

Pa e 4 of 4

Payor: Shi  er	Deptl:

Ship Date; May 15, 2019	CustRef.: Holly Hill Road East	P.0.1:

luNdiscountsmavnol apply

Tht Ea1ntdOiscounlfor!hisshipd1tthubeencalc11l1ttdbaudona revenue thresholdof USO230,300 73. Ne1 Ch1191 ,ap1esen1s m1n1mum pachge ch11ge 101 lllfs parcel  At a resul� Natcharge 11pru1n1tminimum package charge for this parcel

Fuel Surcharge

0 57

TS1earvckiclnegTIyDpe ZPoacnkeages RDaetlievderWedeight

7P7p5d2,2D50o9m6e9s2t0ic 0I2
MI labys 16, 2019

.&rullrAmanda lane

ORLANDO fl 32817

P12F0M51 Corporate Blvd.

BwJlltnlMACK BANNER

T3SU4C5KLEARKPEAAVLIFNRGED RD

WINTER HAVEN FL 33881-144745

Transponatlon Charge Total Charge	USO

7.85
$8.42

Ship Date: May 15, 2019
endered Date: May 14. 2019 payor. Shipper

Cust. Ref.: Cross Creek Escrow
Daptl:

P.0.1:

7.85
1.00

Return: Original T1ae�lng ID 00000000115181191961

.5.lrul.lr

12051 CORPORATE BLVD

TSrearvckicinegT1y0pe

7G7,P5r1e8p11a9i2d,0R7e41urnPrlnt lbl

Clerk of the Coun

�JENNIFER GLASGOW

TFuraenlsSpuorrcthaatirogneCharge

Delivered

BRADENTON FL 34205

ZPoancekages ARac1ceudalWWeaigighh1t

0I2

I lbs

0.2 lbs
May 17, 2019

M11a1n5aMteaenaCtoeuentAyvCelneurek Wofothsot Co

PFM
ORLANDO Fl 32817-145051

Prepaid Subtotal

TPontnatlRCehtaurrgnelabel

USO

USO

$9.42

$68.74

FedEx Ground Home Delivery Detail (Original)

Payor: Shipper	Deptl:

Ship Date: May 15, 2019	Cust. Ref.: Holly Hill Road East	P.0.1:

full discounls may nol apply

0.85

Tht Earn•d Discou t for1his shrp d111 has been e1lcula11dbasedona revenue lhteshold olUSO 230,300 IJ Ne1 Ch119e 11pru,n11minimum package ch1191 101 1hls parcel As I resulL Nei charge represenis minimum package charge forU,is parcel

.&rullr

TSrearvcrkciengTIyDpe

Zone

7H7o5m22e5D03el8iv11e4ry Ppd

Amanda lane

�RENNIE HEATH

TFuraenl sSpuornchaaurogneCharge 	7.85

Packages

02	P12F0M51 Corporate Blvd.	3H2E6AHTAHMCOILNTOSTNRSUHCOTRIOENS &DRMNGEMT

TReotsaidl eCnhtaiarlge	USO	$132..8500

RDaethovdeWrodeight

Ml iabys 16, 2019

ORLANDO Fl 32817	WINTER HAVEN Fl 33881-570926

Home Delivery Subtotal	USO	$12.50	
Total FedEx Ground	USO	$81.24	

Fed

r\o\\�
 	Invoice Number		Account Number
 	6-561-91 795		0191-4396-1

4Paofe4

hip Date: May 15, 2019	Cutt. Ref.: HollyHIiif!oad East	P.Ol:
�Thoor:faSmheir>dP.Oelscounl forthis ship date h_asbe___on c,Da::,,jlce,l!.Ululat1e..,d:._base_d 01_1a re_von_ueth_resh_old.....,ofUS__O230__,300....,..73.__No l Charge reproson1s minimumpack_ag• chargefor this parcel. Asa resull,
fNuelltdcishcaorguenir.sepmraeysennottsamppinlyim. um pockage chargeforlhis parcel

Sw!llll

3S45 LAKE ALFRED RO

TSrearcvkicinegTIyDpe

7P7p5d2,2D5o09m6e9s2t0ic

Amanda lane

8.wJ2iJ:nlMACK BANNER

"TF'ur'""'ae""Ins""Spu"o"rr"t-acathic"r"oogn'-'-e_Cha...,..rge	 	07.5857

Packages

Zone

ORLANDO Fl 32817

!RDaetlievdeWredeight

012
MI labys 16, 2019

P12F0M51 Corporate Blvd.

fUCKER PAVING
WINTER HAVEN FL 33881-144745

TotalCharge	USO	1 $8.42

hip Datil May15, 2019 endered Date: May 14, 2019
ayor: Shi er

Cutt. Ref.: Cross Creak Escrow Dept.t.

P.O.1:

Re1urn: Original Tracking 10 00000000775181191961

fu.du

12051 CORPORATE BLVD

STrearcvkicinegT1y0pe	7G7,P5r1e8p1a19id2.0R7e4turnPrinl Lbl    Clerk ofthe Coun

�JENNIFER GLASGOW

FTuraenlsSpuorrc1ha1airogneCharge

07.8557

Delivered

1

BRADENTON Fl 34205

ZPoancekages ARaclteudalWWeeigighhtt

02

l ibs

lbs
May 17, 2019

1M11a5naMteaenaCtoeuenAtyvCelneurek Wofethsel Co

PFM
ORLANDO Fl 32817·145051

Prepaid Subtotal

TPoritnatlRCehtaurrngeLabel

USO

USO

S91..0402

$68.74

FedEx Ground Home Delivery Detail (Original)
Ship Date: May 15, 2019	Cuat Ref.: Holly Hill Road East	P.O.1:
Payor: Sh.!RP.	Deptl::.:.:•,__ 	
TluhlledEisacroneudn1Os r,cnaovunno11foarptphlyis shipdale has been calculaled baspd on a revenue threshold of USO230.300 73  Nel Chargeropreseni.s minirnum pa�kage charge for lh s parcel Asa resul�

TraNet charge ropresen1'minimum package charge fSw!llllorthis parcel

�	Transponation Charge	7.85

SercvkicinegTy10pe	7H7o5m22e50D3e8lilvle4ry Ppd	Amanda Lane	RENNIE HEATH	Fuel Surcharge	085

ZPoanckeages DRaetlievderWedolght

02
MI labys 16, 2019

1P2F0M51 Corporate Blvd.	3H2E6AHTAHMCIOLNTSOTNRSUHCOTRIOENS &ORMNGEMT	RToestaidl eCnhlaiargl e	USO	$132.5800

ORLANDO Fl 32817	WINTER HAVEN FL 33881·570926	 	

Home Delivery Subtotal	USO	$12.50
Total FedEx Ground	USO	$81.24

HOLLY HILL ROAD EAST
COMMUN IT Y DEVELOPMENT	DISTRICT 

Payment Authorization No. 084
8/9/2019 		
Item
No.	Vendor	Invoice Number	General Fund	
1	A&RContracting & Cleaning
Reinstalled Fallen Pickets	
2520	
$	350.00	
2	Carr Riggs & Ingram
FY 2018 Audit	
16726806	
$	2,000.00	
3	Duke Energy
Acct: 57840 25499 ; Service 07/05/2019 - 08/05/2019 		
$	1 55.10	
	Acct: 95745 35139 ; Service 07/10/2019 - 08/08/2019		$	837.83	
4	PFM Group Consulting June Reimbursables	
OE-EXP-00281	
$	182.09	
5	Polk County Property Appraiser
1% Administrative Fee	4651674	$	4,010.25	

TOTAL	
$	7,535.27	

Please   Return   To: Holly HUI Road EastCDD c/o Fishkind & Associates
12051 Corporate Boulevard Orlando. FL 32817

RECEIVED AUG 1 2 2019

�
A I R contracting I Cleaning. Lie
Bill TO
PFM Group Consulting CITRUS ISLE
1 2051 Corporate Blvd Orlando, FL 32817

A & R Contracting & Cleaning, LLC
2061 91h Lane NE Winter Haven, FL 33881 863-582-6202
alvarezandramirez@gmail.com

RECEIVED AUG O 8 2019

Invoice

INVOICE # 2520

DATE 08/07/2019

TOTAL DUE
$350.00

DUE DATE 08/16/2019

TERMS
Net 30

ENCLOSED

ACTIVITY	QTY	RATE	AMOUNT	
Labor
THROUGH OUT CITRUS ISLE	350.00	350.00	

REINSTALLED FALLEN PICKETS IN 4 SECTIONS

BALANCE DUE

$350.00

�, I CRI �l:G: :

.:.\.,	INGRAM
CPAs and Advisors
151 Mary Esther Boulevard, Suite301 Mary Esther, FL 32569
850-244-8395
Federal ID 72-1396621

RECEIVED AUG O 5 2019

Holly Hill Road East CDD c/o PFM
12051 Corporate Blvd.
Orlando, FL 32817

Invoice No. Date

16726806 (include on check) 07/31/2019

Client No.	20-05677. 000

Professional services rendered as follows:

	$	6,000.00	
Progress Applied	(4,000.00)	
Current Amount Due	$	2000.00	

Final billing on audit of financial statements as of September 30, 2018

2,0000•.030	31-06.000

61 0•.090

91 -01.200	Overo1.2oo0

Balance

2 000.00

Woveratchceephtomnoes.t majorcredit cards.  Please complete the following information or contact our office to submit your payment IInvoiccee DNuamteb: e0r7. /3116/7220619806   To1al AClmieonutnNtoD:u2e0: -0$5677 2,000.00    Holly Hill Road East CDD
Name as ii appears on card: 	_ Billing Address: ---------------------------------
Card # 		Exp Dale: 	Security#		 Payment Amount: 	Signature: 		_
CStaartre, Rlaiwgg. s & Ingram, LLC reserves the right to assess finance charges on past due balances up to the maximum amount allowed under

e£.� DUKE
�	ENERGY0

1-877-372-8477

FPOAYRMCEUNSTTOLOMCEARTSIOERNSVICAELOLR:
WEB SITE: www.duke-energy.com T1-O80R0E-2P2O8R-8T48A5POWER OUTAGE:

STATEMENT OF ELECTRIC SERVICE
AUGUST	2019

ADUGE D27AT2E019	TOTAL AMOUNT15D5.U10E
ANDEAXTTE ROENAODR	ODNEPAOCSCITOAUMNTOUNT
SEBPO0U5T2019 	240.00	

HATOTLNL:YJHOIELLMCRCOLAARDENEAST COD O1R2L05AN1DCOORPORATE  BLVFDL  32817

DAVENPORT	FL 33837

S56E9RVCIICTERUASDIDSRLEESSLOOP,  WELL

rMi·WhiMM=ii;,

PIN: 568174431 METER READINGS

PAYMENTS RECEIVED AS OF JUL 23 2019
BGISL-L1ING  PER0I6O0D . G. 0E7N-E0R5-A1L9  TSOER0V8-I0C5E-19-

151.39 THANK YOU
NON31 DEDMAYASND  SEC

HETER NO.

001001682

CEUNESTROGMYECRHCARHGAREGE

8955  KHH  �    83 ., 9074800¢

7122..7380

PREESVEIONUTS DTIOFTFAELREKWNHCE

<(AACTUUAL)I 	00023457649
000895

FASUSELETCSHEACRUGERITIZATION  CHARGE MGRTOSTASLRECEEICPTTRSICTCAXOST

3.15

MUNICIPAL  FURTAINLCIHTIYSETAFXEE

895 KHH � 0. 23600¢

325.5171 

122.76 10.47

STATE AND OTHER TAXES ON ELECTRIC
TOTAL CURRENT BILL
TOTAL DUE THIS STATEMENT

10.65

8 0

155.10
$l55.10

iSi:

42
38
3024

     ayment o  t  Is statement wit m	ays ram t e , mg ate wr

� 1
�    12
�	8

A S O N D J F M A M J J A

DauvkoeidEane1r%gy lFatloericdhaarugteilizbeedinfguealpipnlitehdetfooltlhoiwsinagccporuonpto. rtions to gNeunceleraarte0%you(Fr oprow12erm: oCnotahls1e4n%di,nPgurJcuhnaes3e0d, P2o0w19e)r. 13%, Gas 73%, Oil 0%,

IL-Y -AVG-.  USEENE-RGY USE  -29 -KW-H/D-AY UMSDEAILOYNEAYVEGA.REALGEOCTR-IC  COST30-  KW$H3/.9D6AY

DETACfi  AND RETURN THIS SECTION	EB72 0027159

RECEIVED AUG O 6 2019

Make checks payable to: Duke Energy ACCOUNT NUMBER · 57840 25499

CHARLOTTE,

P.O. BOX 1004 NC 28201-1004

 	AUG 27 2019	

.,.	

 ....

PLEASE ENTER AMOUNT PA D

57840 25499

12051 CORPORATE BLVD

AHOTTLNLY: JHOIELLMRCOCALDAREEANST COD	 	
ORLANDO	FL 32817 · 1450
57840254996000000155101□00000000000000000155101 □100000000009 

�

(	DUKE
� ENERGYe

FOR CUSTOMER SERVICE OR PAYMENT LOCATIONS CALL: 1-877-372-8477
WEB SITE: www.duke-energy.com

TO REPORT A POWER OUTAGE:

00-228-8485

1-8

PIN: 568174431 METER   READINGS

STATEMENT OF SERVICE
AUGUST 2019

DUE DATE	TOTAL AMOUNT DUE AUG 30 2019	837.83
NEXT READ	DEPOSIT AMOUNT DATE ON OR	ON ACCOUNT ABOUT
NONE	

HATOTLNL:YJHOIELLMCRCOLAARDENEAST COD
O1R2L0At-lXJ51  CORPORATE  BLVDFL  32817

CITRUS  ISLE

S0E00RVDIACVEEIIPORADDTREBSLSVD  LITE,
PAYMENTS RECEIVED AS OF JUL 26 2019	837.83 THANK YOU BLISL-L1ING  PER0I1O7Cl . L. 0I7G-H10T-I1N9GTOSE0R8-0C8O-M1P9ANY29OWNDAEYDS/MAINTAINED

ECFUELNUESRTOGMYECHRRCHARGAREGE

2016 KWH 4141

23..89025000¢

518..3817

7 7

ASSETCSHEACGEURITIZATION  CHARGE    2016  KWH  .:i    0. 02700¢
E•QUTOITPAMLEENLTERECTNRTICALCFOSORT :
448	SlfTSCUOGN3R0D/3WSAY  9500L FMIAXITNUTREENANTCEOTAL  TAL
GROSCSIPRAELCEFIRPATNSCTHAIXSE FEE

SALES TAX  ON  EQUIPMENT  RENTAL

SMUTANTICEIPAANDL  OUTTHILITTYAXTEA.SX  ON ELECTRIC
TOTAL  CURRENT BILL
TOTAL DUE THIS STATEMENT

Paavyomidenat 1o%f thlaistesctahtaermgenbtewinitghianp�pulieddaytos tfhroismacthceout>nUtl.mg date will

06..541

137.43

58420..9S66
4131 .. 6936
837.83
$837 .83

Nuclear 0% ( For 12 months ending June 30, 2019).

DguekneerEanteergyyouFrloproidwaeru;tCiliozeald1f4u%el, inPutrhcehafoslelodwPinogweprro13po%rt,ioGnassto73%, Oil 0%,

DAILY  AVG.  USEENE-RGY USE  --KWH-/D-AY

UDSEAILONYEAYVEGA. RELAEGCOTR-IC COST700-  K$WH26/.2D4AY

RECEIVED AUG O 8 2019

DETACH AND RETURN THIS SECTIDN	EB72 0039294

Make checks payable to: Duke Energy

ACCOUNT NUMBER - 95745 35139

HILL

HOLLY	ROAD EAST COD AffN: JOE MCCLAREN
12051 CORPORATE BLVD
ORLANDO	FL 32817 • 1450

PC.HOA.RBLOOXT1T00E,4

....,,. •

PLEASE ENTER

AMOUNT PAID

837.83I

95745351396000000837831000000000□□□□□00□083783101000□0 □□□□09

Date	Invoice Number	
August 7, 2019	OE-EXP-00281
Payment Terms	Due Date	
	
Upon Receipt	August 7, 2019	

pfm

Bill To:

lcHloollyPFHMill GRrooaudpECaosntsCuoltimngmuDnisittyricDteAvceclooupnmteinngt District D12e0p5a1rtmCeornptorate Blvd
loUnrliatenddoS,taFtLes32o8fA17merica
Remittance Options:
Via ACH(preferred):	YwY!m;

Company Address:
4173r3d5FMloaorket Street P•1hi(la2d1e5l)p5h6ia7,-P6A10019103
Federal Tax ID: 81-1642478

�

United States ofAmerica

PFM Group Consulting LLC
Bank Name:M&T Bank ACH# (ACH): 031302955
Account #: 9865883822

June 2019 Postage • $38 50

RE:	June 2019 Fedex . $24.79 June 2019 Copies • $118.80
Total Amount Due

Bank Name:M&T Bank ABA# (Wire): 022000046
Account #: 9865883822

PFM Group Consulting LLC PBaOltiBmooxre6,5M12D621264-5126

of

 	6-581-60383	 	Jun 13 2019	 	0191-4396-1		3 of 3

Invoice Number	Invoice Date	Account Number	Pa e

'	-	.
, .
The Earned Discount for thls shipdatehas been calculated based on a revenue threshold of USO 232,541158

.	'

.

.

.

� l

·106

Tracking ID	775358192B62	�	fi.wJlwl1	Transportation Charge	9.68
Service Type	Ppd, Domestic	Amanda Lane	LDCKBOX SERVICES-12·2657	Earned Discount

/3

Zone	06	PFM	U S. BANK. NA• COD	Performance Pricing	.0.59

Packages		12051 Corporate Blvd.	1200 ENERGY PARK DR	Fuel Surcharge Rated Weight	1 lbs	ORLANDO FL 32817	EP-MN 01LB	Total Charge Delivered	Jun 05, 2019		SAINT PAUL MN 55108-5101

USO  d,,Cb(

0.58
$8.61

Prepaid Subtotal	USO	$17.03

FedEx Ground Home Delivery Detail (Original)

The Earned Discount forth s ship date has been calculated based on a revenue threshold al USO 233,40705. Net Charge represents minimum package charge for this parcel. As a result, lull discounts may not apply.
Net charge represents minimum package chargeforthisparcel

Tracking ID Service Type Zone Packages Actual Weight Rated Weight Delivered

775367895020
Home Delivery Ppd 02
0.1 lbs 1 lbs
Jun 04, 2019

hilw Amanda Lane PFM
12051 Corporate Blvd.
ORLANDO FL 32817

�	Transportation Charge	7.85

&

RENNIE HEATH	Fuel Surcharge	0.85
HEATH CONSTRUCTION    MANAGE  "'-cRscec.ciedn"'t""iacI 	__;3".'8"'0_
326 HAMILTON SHORES OR NE	Total Charge	USD	S12.50 WINTER HAVEN Fl 33881 570926

$29.53

Home Delivery Subtotal	USO	$12.50 Total FedEx Ground	USO

 H-o\\y   h � \\	  	

Invoice Number	Invoice Date

Account Number

Pa  e

 	6-589-53405		 	Jun 20 2019	 	0191-4396-1	
FedEx Ground Shipment Summary By PayorType

2 of 3

06/11	1	9	0.58

Ground-Bill Reci�ient

06/07	2	2	19 6368	1.16

-3.30

-1.65

Ground-Pre�aid  Subtotal

17.22
8.61
$25.83

l

06/07	19	17.33	17.47Ground-Bill Reci ient Subtotal

TOTAL THIS INVOICE

USO

$56.64

FedEx Ground Prepaid Detail (Original)

The Earned Discountforthis ship dete hos been calculated based ona revenue threshold of USO 233.40705

TSerarvckicinegTIyDpe

7P7p5d4,18D9o7m8e90st7ic

s.uwAmanda Lane

BKilliln1LOCKBOX SERVICES·12·2657

TEararnnsepdoDrtiastciounnCtharge

9.68

-1 06

ZPoancekages 	06

1P2F0M51 Corporate Blvd.	1U2.S00. BEANNERKG, NY.PAA.-RCKDDDR

PFueerlloSrumracnhacregPericing

\ ,1 �,...-,·0..58

RDaetlievderWedeight

J1 ulbns13, 2019

ORLANDO FL 32817

SEPA-IMNTNPOAllUBL MN 55108-5101

Tolal Charge	USO

$8.61 /5

EP-MN OllB

1200 ENERGY PARK DR

Fuel Surcharge

Earned Discount

The Earned Discount forthis shipdate has been calculated based ona revenue threshold ofUSO 233,40705

TSrearcvkicinegTIyDpe ZPoancekages RDaetlievderWedeight

nPp5d4,1Daso5m4e5s3t1ic 016
J1ulbns13, 2019

As.uwmanda Lane

ORLANDO FL 32817

P12F0M51 Corporate Blvd.

BKilliln1LUO.SC.KBBAONXKS, ENR.AV.I-CCEDSD·12-2657 SAINTPAULMN 55108·5101

Tra portati n Charge Performance Pricing Tola! Charge	USO

-91..0686

5

0.58
$8.61 /

FedEx® BillingOnline

FedEx Billing Online allows you to efficiently manage and pay your FedEx invoices online. It's free, easy and secure. FedEx Billing Online helps you streamline your billing process. With all your FedEx shipping information available in one secure online location, you never have to worry about misplacing a paper invoice or sifting through reams of paper to find information for past shipments. Go to fedex.com to sign up today!

FecEx

H-o\\�	 	
Invoice Number	Invoice Date	Account Number	Pa  e
 	6-596-15549		 	Jun 27 2019	0191-4396-1		2 of 4

FedEx Ground Shipment Summary By Payor Type

06/14	2	2	19.36	1.16	-3.30	17.22
06/17	7.85	8.42
06/18	9.36	0.57	-1.51	8.42
06/19	7.85	0.57	8.42
06/20	3	3	24.31	1.71	-0.76	25.26
Ground-Prepaid Subtotal	$67.74

TOTAL THIS INVOICE	USO	$67.74

FedEx Ground Prepaid Detail (Original)

775477443345

The Earned Olscountlorthis shipdate has been calculated based on• revenue thresholdorUSO235,754.49

TSrearvckiciengTIyDpe	Ppd, Domestic

hnttrAmanda Lane

II.KiRwJ1LOCKBOX SERVICES-12-2657

TEraarnsepdoDnisactioounnCtharge

l9..0668

ZPoanckeages

06	P12F0M51 Corporate Blvd.

U1200S. BEANNEKR,GNY.PAA.·RCKOOOR 

PFueerfloSrumrcahnacregPericing	-0..589

'-f

RDaetlievderWede ght	J1ulbns18, 2019	ORLANDO FL 32817	ESAP-INMTNP0A1LUBL MN  65108-5101

SIJuw

The Earned Oiscoun1torthis ship date has been calculalod based on a revenue threshold of USO 235,75449

Total Charge	USO � , \ 5	$8.61/

TSerarvckicinegT1y0pe

7P7p5d4,7D74om20e0s3t5ic

Amanda Lane

II.KiRwJ1LDCKBOX SERVICES-12-2657

TEraarnnespdoDnisactiounnCtharge

-91..0668

ZPoancekages

06	P12F0M51 Corporate Blvd.

U12.S00. BEANNERKG, NY.APA.·RCKODDR

PFueerlfoSrumracnhcaergPericing	-0.589

RDaetleivdeWredeight

J1 ulbns18, 2019

ORLANDO FL 32817	ESPA-INMTNPOAlLUBL MN  55108-5101

Total Charge	USO�.\s

$8.61/t-(

FedEx®Billing Online
FedEx Billing Online allows you to efficiently manage and pay your FedEx invoices online. It's free, easy and secure. FedEx
Billing Online helps you streamline your billing process. With all your FedEx shipping information available in one secure online location, you never have to worry about misplacing a paperinvoice or sifting through reams of paper to find information for past shipments. Go to fedex.com to sign up today!

Bo\\
Invoice Number	Invoice Date	Account Number
6-596-1 5549	Jun 27 2019	0191-4396-1
TfuhleldEsacrnoeudntDsimscaoyunnottfoaprtphlyis. ship date hes been calculeted based on a revenue thruhold ofUSO 237,944.87. NetCharge represents minimumpackage chargeforthis parcel. As a result,

Net charge representsminimum package charge forthis parcel.

Transportation Charge

7.85

Delivered

TSerarvckicinagTIyDpe ZPoancekages ARactetudalWWeeiigghhtt

7P7p5d4,8D6o3m30e1s0t8ic

02

01.1 lbs
J1 ulbns18, 2019

SllldlrAPFmManda Lane
O12R0I5A1 NCOoOrpFoLra3te28B1l7vd.

�

3545 IAKE ALFRED RO

MACK BANNER

TUCKER PAVING
WINTER HAVEN Fl 33881-144745

TFuoetallSCuhrcahrgaerge

USO

S80..4527

TNheet cEhaarnrgeedrDeipsrceosuennttfsomrtihniismsuhmippdaactkeahgaescbheaergnecfaolcruthlaistepdabrcaesle.d on a revenue1hreshold of USO 237,94-4.87

TSrearcvkicinegTIyDpe

7P7p5d5,0D4o6m260es4t7ic

h.n.dl.cAlan Mishlove

�CAROLINE PRUNTY

TEararnnespdoDrtisactiounnCtharge

-90..3965

ZPoanckeages

015	P12u0b5l1icCFoirnpaonrcaitael MBlavndagarnent	W12E3LSLBSRFOAARGDOSCTORPORATETRUST SIPFueerfloSrurnracnhcaergPericing

0.5567

RDaetlievderWedeight	1Julbns20, 2019

ORLANDO FL 32817

PMHAILCAYD1E3L79P·H15IA7 PA 19109-102999

TotalCharge	USO

18.42

full discounts may not apply

Fuel Surcharge	0.57

The Earned Discountfor this ship date has been calculated based on a revenue threshold of USO 237,94-487. NetCharge represents minimumpackage charge lor1his parcel. As aresult. Net charge representsminimum package chargeforthis parcel.

TSrearvckicinegTIyDpe ZPoancekagas

7P7p5d5,1D25o5m80es5t9ic
01 2

SllldlrAlan Mishlove
1P2F0M51 Corporate Blvd.

B.WlllllllCLERK OFTHE COURT M11A15NAMTAENEACTOEUENATVYE W

Transportation Charge	7.85
Total Charge	USO	S8.42

RDaetlievderWedeight

J1 ulbns20,2019

ORIANDQFL 32817	.BJ!AQE.filOfilL 3"-21!5. .:7.80.3.J..5.

fulldiscounts may notapply.

The Earned Discount forthisshlpdate hasbeen calculated based on a ra•enue mresholdofUSO237,94-4.87. Net Charge representsminimum package chargeforthis parcel. Asa result, Net charge represents minimum package charge forthis parcel.

STerarvckicinegTIyDpe

7P7p5d5,2D4o25m58es6ti8c

ho.bllubna Sikder

�LOCAL GOVERNMENTAUDITS/342

TPrearfnosrpmoannactieonPrCichianrgge

-08 3238

ZPoacnekages

03	P12F0M51GCrorppoCraotnesuBlltivdn.g

1A1U1DWITOMRAGDEISNOENRASLT	TFuoetallSCuhrachrgaerge

USO	$80..4527

ORaetlievdarWedeight

J1 ulbns21, 2019

ORIANDO FL 32817

TCALALIUADHEAPSESPEPEEFRLB3L2D3G9.9R·6M550.40111

full discounls may not apply.

The Earned Oiscounlforthis ship datehas been calculated based on a revenuethreshold ofUSO 237,94-4.87. Net Charge representsminimumpackage charge forthis parcel. Asa result, Net charge represents minimum package charge for this parcel.

TSrearcvikcinegT1y0pe

7P7p5d5,1D7o4m28e1s6t9ic

SllldlrAmanda Lane

�NICKI ROWAN

TFuraenl sSpuorrcthaatirogneCharge	70..8557

ZPoanckeages

02	P12F0M51 Corporate Bl•d.

W192O5OBDA&RTAOSWSORCDIATES ENGINEERINGTotal C�arge	USO

DRaetlievderWedaight

J1ulbns21, 2019

ORIANOO Fl 32817	SLATKEE1L0A0ND Fl 33801-65n25

pltneybowes •

Data Range: JunaA1,c2c0o19u10nJtunSeu30m, 2m019ary Report
Meter Group: All Meters
Meter 1WOO • 1376538 OLD at ORlANOO, Fl Meter 4WOO • 0347354 at ORLANDO, FL

I

Meter Details

O!UANOO, Fl

I

l.lllaillllD.

HallyHWRoodEastCOO

Accoumnt Summary

I  NI("''"  U03lrtll47354NhlDlllcIHi!:%'.!::! 	I

--  	

!WOO· 1376538 OI.O   1.176538 	24976470

$38.500

-  1  Tota1°'5ft     !

Grand Total

Copy Count

Account:	+\�1� i1'1' eoO t d E(n&\-
Amount of Copies: ---·1-92----
Tota I $:	ll'iS,q;o

Month: June 2019

PMAoRSlleHA FCAUoX uPRnOPEtRyTYPAPrPRAIopSEeRrty Appraiser
255 N WILSON AVE BARTOW FL 338303951 Phone: (863)534-4775
INVOICE: 4651674	Page: 1 of 1

CI>t>

•• -.•• cvs:r�"' •� .-.

�� ��V�- �""'

.. ,

HOLL\1 fflLL ROA-1> f;A&,J'
1-1nt.  r.-.n�-""1'.ii' ntVD
OJU;ANDO F,L 3'2$17

fuvoiee l>ate  ( .  00:t Date

Ph'1ne

. . 08/07/2019	08/07/2019

.  ·FQ.B-_ - -

DUE

- �efe�oo DMINFEE

Contict  - -	-	CusW�r- No		- JENNIFER GLASGOW			469	(407)382-3256
r-Quantity	uo� ---·	Oes<;rlptwn.

I

I	1.00	Holly  Hill  Road  eoot  coo  1, AdJll1n�atrat1ve  Vee

--�--------- -

Qntt PQcif	$xte.tt({$)..
t,010.1500	4,010.15

4, 010. 25
4,010. 25

SOBTOTAL, TOTAL DOB,

RECEIVED AUG O 9 2019

Send Payment To:

Detach and Return With Payment
Invoice: 4651674
Customer: 469 HOLLY HILL RAOD
12051 CORPORATE BLVD
ORLANDO FL 3281.7

Polk County Property Appraiser MARSHA FAUX PROPERTY APPRAISER 255 N WILSON AVE
BARTOW FL 33830 -3951

TOTAL DUE : $4, 010 .25 
AMOUNT  PAID :   	

.

Holly Hill Road East  Community Development District

Monthly Financials

As of 7/31/2019

StaHtoelmlyenHtilol fRFoinadanEcaiasltPCosOitDion

Current Assets
General Checking Account Prepaid Expenses Deposits
Debt Service Reserve A1 Bond Debi Service Reserve A2 Bond Revenue  A1   Bond Revenue A2 Bond
Interest A2 Bond Prepayment A1 Bond Prepayment A2 Bond Redemption Account A1 Bond

General Fund

$95,715 58
619 56
1.160.00

Debt Service Fund

6mli

$1 14,878.12
94,506 .25
103.413.97
85,612 94
0 09
3,352.68
934,984.00
180.02

Capital Projects Fund

Amenity Capital Projects Fund

Long-Term Debt

Total

$95,715.58
619.56
1 .160 00
114,878.12
94,506 25
103,413.97
85.612 94
0 09
3.352.68
934,984.00
180 02

Acquisil on/Construction A2 Bond	 	      	

 	$50.76	 	

 	50. 76

Tolal Current Assets

Investments
Amount Available in Debi Service Funds

$97.495 14 

$1,336,92807

$50.76

$0.00

$0.00

$1.336.92807

$1.434.47397

$1.336.92807

Amount To Be Provided	 		 	

       4.978071.93

 	4,978,071 93

Total Investments

Total Assets

$0.00

$97.495.14

$0 00

$1.336,928.07

$000

$50.76

$0 00

$0.00

$6,315,000.00

$6.315.000 00

$6,315,000 00

$7.749.473.97

Current Liabilities Accounts Payable

l,i�!2ili!ies and Ni:1 Assets

 	$1,642.78	 		 	

 	$1,642.78

Total Current liabilities

Long Term Llabllltles

$1.642.78	$0,00	$0 00

$0.00

S0 00

$1,642.78

Revenue Bonds Payable • Long-Term	 		 		 		 		     $6,315,000.00	     $6,315.000.00	
Total Long Term liabilities	$0.00	$0.00	$000	$0.00	$6,315,000.00	$6.315.000.00	

Total Liabilities

 	$1,642.78	 	$0.00	 	$0.00

$0.00

     S6.315,000.00

     $6,316,642.78

Ne! Assets
Ne1 Assets. Unrestricted
Currenl Year Nel Assets, Unrestricted
Net Assets - General Government
Current Year Net Assets • General Government
Net Assets. Unrestricted
Current Year Net Assets, Unrestricted
Net Assets, Unrestricted

Current Year Net Assets • General Government					(226,11703)				(226,1 17.03)	
Total Net Assets	 	$95,852.36		     $1,336,928.07		 	S50.76	$0.00	 	$0.00		     $1,432.831. 19	
Total Liabilities and Net Assets	$97,495 14		$1.336.928 07

Page 1 of 1		$50.76	$0.00	$6.315,000.00		$7,749.473.97	

Current Year Net Assets, Unrestricted Net Assets - General Government

$28,90763 
(28,907.64)
27,153.80
68.698.57

$227,501.62 1,109,426 45

$359,611.69 263,544.95
(396.98885)

$28,907.63 (28.90764)
27. 153 80
68,698.57
227,501.62
1,109,426.45
359,611.69
263,54495
(396.988.85)

As of 7/31/2019

HoSlltyatHemIiieRntooafdAEcatisvtitiCesOO

Fund

General Fund	Debt Service

Capital Projects Fund

Amenity Capital Projects Fund

Long-Term Debt

Total

Revenues

$139,870.18			$139,870.18	
47.770.89			47,770 89	
68420			684.20	
(28,90764)			(28,90764)	
	$232,322.93		232,322.93	
	1,017.643.19		1,017,643.19 	
	(47,253.05)		(47,253.05)	
	207,381.26		207,381.26	
		S203,759.83	203,759.83	
		636,408.24	636,408.24	
	
 		76,160 69
 	2.522,618,74       		76,160.69
2,522,618.74	
$159,417.63	$1,410.094.33	$3.438.947.50	$0.00	SO.DO	S5,008,45946	

S9,600.00				
$9,60000	
2 25000				2,250.00	
309782				3,09782	
16 66670				16,666.70	
4,77750				4,777.50	
500000				5,00000	
19.40276				19,402.76	
1,25000				1,250 00	
5 00000				5,000.00	
4,00000				4,00000	
24809				24809	
5867				58.67	
157.47				157.47	
819,30				819.30	
3,24303				3,243 03	
61.00				61.00	
9.85668				9,856 68	
64 08				64.08	
1,250.00				1 ,250.00	
175 00				175 00	

On-Roll Assessmenls Off-Roll Assessments
Olher Income & Other Finan�ng Sources Inter-Fund Transfers In
On-Roll Assessments Other Assessments
lnler-Fund Group Transfers In Debt Proceeds
Developer Contributions Developer Advance Inter-Fund Transfers In Debt Proceeds
Total Revenues

Supervisor Fees D&O Insurance Trustee Services Management Engineenng Dissemination Agent Dislrlct Counsel Bond Counsel
Assessment Administration Audit
Travel and Per Diem Telephone
Postage & Shipping Copes                Legal    Advertising M scellaneous Leased Space Property    Taxes Web Site Maintenance
Dues. Licenses. and Fees

Page 1 or2

Holly Hill Road East CDD Statement ofActivities
As of 7/31/2019

General Fund	Total

Debt Service	Capital Projects	Amenity Capital	Long-Term Fund		Fund		Projects Fund		Debt

Ma ntenance Slaff	1,325.00	1,325.00
Electric	576.06	57606
Pool Electric	802.78	802 78
Water	298.17	298 17
Equipment Rental	295 00	295.00
General Insurance	2,750 00	2,750.00
Property & Casualty	453 00	45300
Other Insurance	2.744.00	2 744.00
lrrigaLion	690 90	690 90
Landscaping Maintenance & Material	12,762 00	12 76200
Contingency	100.00	100 00
Streetlights	7,86696	7,86696
Swimming Pools	2,484.72	2,484.72
Principal Payments	$75,000.00	75 00000
Interest Payments	232,29500	232,29500
Trustee Services	$4,750 00	4.75000
Management	25,000 00	25 000.00
Englneering	52,69075	52690 75
District Counsel	72,287 14	72,287.14
Trustee Counsel	5,000 00	5,000.00
Bond Counsel	26,00000	26,000 00
Developer Advance Repayment	226,117 03	226,117 03
Landscaping Maintenance & Material	174,797.00	174,797 00
Contingency	2,824,28964	2,824,28964

$653

DeveloperAdvanceRepayment

6.53

Total Expenses	$120,126 69	$307,295.00	$3,410,931.56	S6 53	$0.00	$3,838,35978
Other Revenues(Exe!!nses} & Gains flosses}
Interest Income	$499.99	$499.99
Interest Income	$6,627.12	6,627.12
lnlerest Income	$9,411.98	9,411 .98
Interest Income	$0 54	0.54

Tota Other Revenues (Expenses) & Gains (Losses)

$6,627 12	$9,411 98	S054	SO.DO	$16,539.63

Change In Net Assets	$39,79093	$1,109,426.45	$37,42792
Net Assets At Beginning OfYear	$56,061.43	$227,501 62	(537,377.16)

$0.00	$1,186,639 31

($5.99)

$5.99

$0,00	$246,191.88

Net Assets At End Of Year	$95852.36	$1,336.928.07	550.76	SO.OD	$0.00	$1,432.831.19

Page 2 of 2

Holly Hill Road East CDD
Budget to Actual
For the Month  Ending 07/31/2019

Year To Date
FY 2019
Actual	Budget	Variance	Adopted
Budget

Revenues

$	$

On-Roll Assessments	$139,870.18	11 5,260.00	24,610.18	$ 138,312.00
Off-Roll Assessments	47,770.89	39,740.00	8,030.89	47,688.00
Other Income & Other Financing Sources	684.20	684.20
Inter-Governmental Revenue (North Blvd COD)	 	91.80 	20,833.33	 	(20,741.53)	25,000.00
Net Revenues	$	188,417.07	$	175,833.33	$	12,583.74	$ 211 ,000.00
General & Administrative Eiseenses
Supervisor Fees	$9,600.00	$	5,000.00	$	4,600.00	$	6,000.00
O&O Insurance	2,250.00	2,333.33	2,800.00
Trustee Services	3,097.82	5,000.00	(1,902.18)	6,000.00
Management	16,666.70	16,666.67	0.03	20,000.00
Engineering	4,7TT.50	12,500.00	(7,722.50)	15,000.00
Dissemination Agent	5,000.00	4,166.67	833.33	5,000.00
District Counsel	19,402.76	20,833.33	(1 ,430.57)	25,000.00
Bond Counsel	1,250.00	1,250.00
Assessment Administration	5,000.00	5,000.00
Audit	4,000.00	5,000.00	(1,000.00)	6,000.00
Travel and Per Diem	248 09	416.67	(168.58)	500.00
Telephone	58 67	166.67	(1 08.00)	200.00
Postage & Shipping	157.47	250.00	(92.53)	300.00
Copies	819.30	416.67	402.63	500.00
Legal Advertising	3,243.03	6,666.67	(3,423.64)	8,000.00
Bank Fees	208.33	(208.33)	250.00
Miscellaneous	61.00	4,24B.99	(4,188.99)	5,100.00
Playground Lease	9,856.68	9,856.68
Property Taxes	64.08	64.08

(33.33)

Web Site Maintenance	1,250 00	2,416.67	(1,166.67)	2,900 00
Dues,  Licenses, and Fees	 	175.00 	208.33	 	 	250.00 
Total  General  & Administrative Expenses	$	86,978.10	$	86,500.00	$	478.10	$ 103,800.00

Page 1 of 2

Field Expenses

Holly Hill Road East COD
Budget to Actual
For the Month Ending 07/31/2019
Year To Date	FY 2019
Actual	Budget	Variance	ABduodpgteedt

$	$

General Insurance	2,750.00	$	2,583.33	$	166.67	3,1 00.00
Irrigation	690.90	833.33	(142.43)	1,000.00
Landscaping Maintenance & Material	12,762.00	16,666.67	(3,904.67)	20,000.00
Flower & Plant Replacement	4,583.33	(4,583.33)	5,500.00
Fertilizer / Pesticides	2,083.33	(2,083.33)	2,500.00
Contingency	100.00	10,137.50	(10,037.50)	12,165.00
Streetlights	 	7,866.96 	8,160.00	(293.04)	9,792.00
Total Field Expenses	$	24,169.86	$	45,047.49	$	(20,877.63)	$	54,057.00

$	$		7,000.00$	$

Cabana & Pool Exeenses
Security	5,833.33	(5,833.33)
Maintenance Staff	1,325.00	7,291.67	(5 966.67)	8,750.00
Electric	576.06	9,235.83	(8,659.77)	11 ,083.00
Clubhouse Electric	972.50	(972.50)	1,1 67.00
Pool Electric	802.78	11 ,156 67	(10,353.89)	13,388.00
Water	298.17	298.17
Equipment Rental	295.00	29500
Cable Television	437.50	(437.50)	525.00
Property & Casualty	453.00	2,916.67	(2,463.67)	3,500.00

Equipment Repa

Other Insurance ir & Maintenance

2,744.00	2,744.00

1,701 .67

(1,701.67)	2,042.00

Pest Contro	485.83	(485.83)	583.00
Signage & Amenities Repair	365.00	(365.00)	438.00
Swimming Pools	 	2,484.72 	3,889.17	 	(1,404.45) 	4,66700
Total Cabana & Pool Expenses	$	8,978.73	$	44,285.84	$	(35,307.11)	$	53,143.00
Total Expenses	$	1201126.69	$	175,833.33	$	!55,706.64!	$ 2111000.00
Other Revenues(Exeenses} & Gains(Losses}
Interest Income	 $	499.99	$	$	49999	$
T(Lootsasl Oesth) er Revenues (Expenses) & Gains	$	499.99	$	$	$
Net Income (Loss)	$	68,790.37	$	$	68,790.37	$

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